Design/Build Services for Lithonia MS Facility Gym Ceiling Renovation
| Agency: | DeKalb County School District (DCSD) |
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| State: | Georgia |
| Type of Government: | State & Local |
| Category: |
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| Posted: | Apr 25, 2024 |
| Due: | May 30, 2024 |
| Solicitation No: | RFP |
| Publication URL: | To access bid details, please log in. |
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Bid Information
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Contact Information
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Bid Attachments
| File Name | Description | File Size | ||||
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RFP 24-752-004 Design-Build Services for Gymnasium Ceiling Renovation LMS.pdf |
RFP 24-752-004 Design-Build Services for Gymnasium Ceiling Renovation LMS | 394 KB | ||||
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RFP 24-752-004 Attachment Package.pdf |
RFP 24-752-004 Attachment Package | 855 KB | ||||
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RFP 24-752-004 Appendices Package.pdf |
RFP 24-752-004 Appendices Package | 4.07 MB | ||||
Attachment Preview
DeKalb County Board of Education
Operations Division
Sam A. Moss Service Center
1780 Montreal Road
Tucker, GA 30084-6705
Project:
Request for Proposals (RFP) No. 24-752-004
for
DESIGN/BUILD SERVICES
Design/Build Services for Gymnasium Ceiling Renovation at Lithonia Middle School
DCSD Project No.:
N/A
Owner:
DeKalb County Board of Education (the “Board”)
Solicitation Timeline Summary (Dates are subject to change)
EVENT
DATE(S)
TIME
Solicitation Opens
April 25 ,2024
Virtual Mandatory Pre-
Proposal Conference
Mandatory Site Visit
May 7, 2024
May 8, 2024
10:00 AM
9:00 AM
LOCATION
https://dekalbschoolsga.ionwave.net
Via TEAMS
2451 Randall Ave, Lithonia, GA 30058
Final Questions Due
May 15, 2024
Final Addendum
Proposal Due Date & Time
May 22, 2024
May 30, 2024
Public Acknowledgement
June 3, 2024
Selection Committee
Evaluation
Anticipated Board Review
and Approval
Anticipated Notice of Award
June 4-7, 2024
August 12, 2024
August 12, 2024
Anticipated Notice Proceed September 1, 2024
2:00 PM
2:00 PM
2:00 PM
5:00 PM
dcsd-op-bidquestion@dekalbschoolsga.org
https://dekalbschoolsga.ionwave.net
https://dekalbschoolsga.ionwave.net
Public Acknowledgement of RFP will be posted
on the DCSD website by close of business
RFP No. 24-752-004 for Design/Build Services for Gymnasium Ceiling Renovation at Lithonia Middle School
April 25, 2024
Page 1 of 23
Table of Contents
I.
DEFINITION OF TERMS .................................................................................................................. 4
II. BACKGROUND ................................................................................................................................ 5
III. PURPOSE ........................................................................................................................................ 5
IV. GENERAL REQUIREMENTS........................................................................................................... 5
A. Respondent Performance................................................................................................................. 5
B. Non-Discrimination ........................................................................................................................... 5
C. Drug-Free Workplace ....................................................................................................................... 6
D. Smoke-Free Workplace .................................................................................................................... 6
E. Costs Incurred………………………………………………………………………………………………..6
F. Insurance .......................................................................................................................................... 6
G. Indemnification.................................................................................................................................. 7
H. Background Checks.......................................................................................................................... 7
I.
Interviews.......................................................................................................................................... 8
J. Contract Terms ................................................................................................................................. 8
K. Permits and Applicable Law ............................................................................................................. 8
L. Non-Collusion ................................................................................................................................... 8
M. Conflict of Interest............................................................................................................................. 8
N. Confidentiality and Non-Disclosure................................................................................................... 8
O. Bid Bond ........................................................................................................................................... 8
P. Business License.............................................................................................................................. 9
Q. Rights Reserved ............................................................................................................................... 9
R. Taxes ................................................................................................................................................ 9
S. Conditional Proposals ....................................................................................................................... 9
T. Respondent Failure .......................................................................................................................... 9
U. Georgia Open Records Act............................................................................................................... 9
V. No Assignment of Award .................................................................................................................. 9
W. The Laws of the State of Georgia ................................................................................................... 10
X. Proposal Duration ........................................................................................................................... 10
Y. Design/Build Firm’s Qualifications: ................................................................................................. 10
Z. Owner’s Design and Construction Contract Form: ......................................................................... 10
V. SITE INFORMATION...................................................................................................................... 10
VI. SCOPE OF SERVICES .................................................................................................................. 11
VII. INSTRUCTIONS FOR SUBMITTING PROPOSALS ...................................................................... 14
VIII. QUALIFICATIONS FOR SELECTION AND THE SELECTION PROCESS.................................... 20
IX. CONTACT AND SUBMISSION DEADLINE ................................................................................... 21
X. PROTEST PROCESS .................................................................................................................... 22
RFP No. 24-752-004 for Design/Build Services for Gymnasium Ceiling Renovation at Lithonia Middle School
April 25, 2024
Page 2 of 23
Owner’s Information and Criteria for Design and Construction:
Appendix A: Owner’s Narrative and Scope of Work (2 pages)
Appendix B: Special Conditions (4 pages)
Appendix C: Division 01 General Requirements (37 pages)
Appendix D: DCSD Design Guidelines for Facility Construction Version 2018.04.04 (51 pages)
Appendix E: Aerial Image – Lithonia Middle School (1 page)
Appendix F: DCSD 2023-2024 School Calendar (1 page)
Appendix G: Contract for Fixed Price Design and Construction Services (64 pages)
Appendix H: Performance Bond (3 pages)
Appendix I: Payment Bond (4 pages)
Appendix J: Affidavit for Payment (2 pages)
Appendix K: Owner’s Master Schedule (1 page)
Owner’s Standard Forms:
Attachment A: Design/Build Firm RFP Checklist and Certification (2 pages)
Attachment B1: Corporate Certificate (1 page)
Attachment B2: Partnership Certificate (1 page)
Attachment B3: Entity Certificate (1 page)
Attachment C: Subcontractor Listing (1 page)
Attachment D: Offeror’s and Individuals’ Affidavit of Noncollusion (2 pages)
Attachment E: Subcontractor Affidavit of Noncollusion (1 page)
Attachment F: Conflict of Interest Disclosure Form (2 pages)
Attachment G: Consent to Release Information (1 page)
Attachment H: Bid Bond (1 page)
Attachment I: Fixed Price for Design and Construction Proposal (4 pages)
Attachment J: Immigration and Security Certification
Attachment K: No Submittal Response Form (1 page)
RFP No. 24-752-004 for Design/Build Services for Gymnasium Ceiling Renovation at Lithonia Middle School
April 25, 2024
Page 3 of 23
I.
DEFINITION OF TERMS
Addendum - Written or graphic instruments issued prior to the date for opening of proposals, which
modify or interpret the Proposal Documents by additions, deletions, corrections, or clarifications.
Collusion - A secret agreement among bidders/offerors to circumvent laws and regulation when
submitting bids and offers in an attempt to win contracts by illegal means or methods.
Contract - A formal written agreement between the owner of a project and a firm of professionals
(Design/Build Firm) for the development of contract documents and performance of contract
administration of a construction project.
Design/Build Firm - a person or entity who submits a Proposal to perform both the design and
construction work for the schools and may also sometimes be referred to as an “Offeror.”
DCSD – For the purposes of this proposal, DCSD shall mean “DeKalb County School District” and “The
District”.
GaDOE – Georgia Department of Education.
Lobbying – Lobbying is defined as any action taken by an individual, respondent, association, joint
venture, partnership, corporation, and all other groups who seek to influence the decision of a Board
Member or District Personnel, as it relates to formal solicitations.
Notice of Award – The written notice of the acceptance of the Proposal from DCSD to the Design/Build
Firm.
Notice to Proceed – The written notice issued by DCSD to the Design/Build Firm authorizing the
Design/Build Firm to proceed with the Work and establishing the date of commencement of the contract
time.
Owner – For the purposes of this proposal, Owner shall mean DeKalb County Board of Education.
Proposal – An executed offer submitted by a Respondent in response to a request for proposals and
intended to be used as a basis for negotiations of a contract.
Request for Proposals (RFP) – The solicitation for services, including all supporting documents and
attachments, used to obtain statements of qualifications from contractors or consultants and which
provides for negotiation of all terms of the proposal, including price, prior to award.
Respondent – For the purposes of this proposal, any person, respondent, corporation, or agency
submitting a response to this Request for Proposal or their duly authorized representative. The word
Respondent, proposer or offeror may be used interchangeably within the Request for Proposal.
Responsible Respondent – Respondent who has the capability in all respects to fully perform the
contract requirements and the integrity and reliability that will assure good faith performance.
Responsive Respondent – Respondent that has submitted a proposal that conforms in all material
respects to the solicitation.
Scope of Work – Includes the Work, as the term herein defined, as well as the responsibility of the
performing and complying with all incidental matters pertaining thereto, as set out in the Contract
Documents.
RFP No. 24-752-004 for Design/Build Services for Gymnasium Ceiling Renovation at Lithonia Middle School
April 25, 2024
Page 4 of 23
II.
BACKGROUND
As the third largest school district in Georgia, the DeKalb County School District (DCSD) has more than
14,000 full-time employees and serves over 93,000 students throughout DeKalb County. DCSD has
approximately 138 schools and centers, including 77 elementary, 19 middle schools and 22 high schools;
8 start-up charter schools, 13 specialized centers, 6 administrative centers and 5 athletic stadiums. Most
facilities were constructed in the 1950’s and 1960’s. Almost all facilities have had some form of
renovation, repair, or addition over the years.
III.
PURPOSE
The purpose of this RFP is to solicit proposals from Design/Build Firms to provide professional
design/build services for gymnasium ceiling renovation at Lithonia Middle School. Final documents will
become the property of DCSD.
The Design/Build Firm is responsible for the successful, timely, and economical completion of the
construction project identified in this RFP.
The scope of work for the RFP includes full professional Design and Construction services for the
complete design and construction of gymnasium ceiling renovation at Lithonia Middle School located at
2451 Randall Avenue, Lithonia, GA 30058 as specified per the Owner’s Criteria for design and
construction, the Preliminary Program Narrative, and the Contract Documents.
The Design/Build Firm shall review the entire existing facility and site to determine if there are code issues
related to the scope that need to be addressed other than those listed in the scope of services, to ensure
full compliance with the GaDOE and all federal, state, and local regulatory agencies.
The anticipated construction delivery method for this project is Design/Build, depending upon the Stated
Cost Limitation. The selected Design/Build Firm shall provide professional services for the project as
described in Section VI of this RFP.
At a minimum this capital renewal project should meet the DCSD Design Guidelines for Facility
Construction, (Appendix D).
IV.
GENERAL REQUIREMENTS
A. Respondent Performance
The successful Respondent is required to perform and fulfill all the undertakings, covenants, terms,
conditions, and agreements of this RFP document and any negotiated contract(s). Failure of the
Respondent to fully perform these obligations may result in cancellation of the award and contract.
DCSD will look to the Respondent and his/her identified personnel to coordinate and deliver the services
described in this RFP. The obligations of the contract shall not be delegated to subcontractors or
assigned to any third party.
B. Non-Discrimination
DCSD does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in
any of its employment practices, education programs, services or activities.
DCSD supports an open, fair, and impartial free-market system which maximizes competition and seeks
to include all responsible businesses and to provide ample opportunities for business growth and
development. Minority businesses are encouraged and given the opportunity to bid on various projects;
RFP No. 24-752-004 for Design/Build Services for Gymnasium Ceiling Renovation at Lithonia Middle School
April 25, 2024
Page 5 of 23
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