23-76-21159 ARR 502 Passenger Car Upholstery

November 30, 2023

Request for Quote 23-76-211559

The Alaska Railroad Corporation (ARRC) is soliciting bid from interested concerns for the following:

PASSENGER CAR UPHOLSTERY PROJECT

Sealed or faxed quotes will be received at:    Alaska Railroad Corporation

327 West ship Creek Ave. 2nd Floor

Anchorage, AK 99501

Until 3:00 p.m. local time December 15, 2023. The email used in submitting your offer shall be plainly marked with the following information;

• a.)Offeror’s Name
• b.)Date and time schedule for receipt of offer
• c.)Project title

IMPORTANT:  ARRC may award a contract resulting from this solicitation to the responsive bidder whose bid conforming to this solicitation will be the most advantageous to the ARRC. ARRC may reject any or all offers if such action is in the best interest of ARRC, and waive informalities and minor irregularities in offers received. Any resulting contract from this solicitation shall incorporate the Standard Instructions, and General Terms and Conditions incorporated in this solicitation.

PRE-BID/Site Visit Conference:  A Pre-Quote Conference and Site Visit is scheduled for December 6, 2023 at 10:00 A.M. at the Alaska Railroad General Office Building (GOB) 327 W. Ship Creek Ave. Anchorage, AK 99501.  All Contractors will sign-in at the pre-bid conference and once the conference is completed, will proceed to the Car Shop.

Please dress appropriately for weather and safety, PPE is required to include: hardhats safety glasses and steel toe boots.

REQUIRED CONTRACT PROVISIONS FOR FEDERAL-AID CONTRACTS (Less than

$100,000.00) (Revised 7.20.2023) can be found at https://www.alaskarailroad.com/sites/default/files/procurement/Federal-Aid_Contracts_T%26C_less_than_100k-revised_JUL_2023.pdf

Federal Grant Funds - Federal Transportation Administration Work associated with this

contract is funded by funds from the Federal Railroad Administration (FTA) and the Alaska

Railroad Corporation (ARRC). It is the sole responsibility of the Contractor to determine which

designated provisions are applicable to this project. .

A bidder's failure to visit the work site will in no way relieve the bidder of the responsibility of performing the work in strict compliance with the true intent and meaning of the terms, conditions and specifications of this RFQ.

If a bidder attaches additional terms and conditions as part of the bid, such attachments must be accompanied by a disclaimer stating that in the event of conflict between the terms and conditions of this RFQ and the terms and conditions of the bidder/contractor, the terms and conditions of the RFQ will prevail.

ARRC Disadvantaged Business Enterprise (DBE) Program: ARRC is an equal opportunity corporation that encourages the participation of DBEs as prime contractors and subcontractors on its contracts funded in whole or in part by agencies within the U.S. Department of Transportation (USDOT), including the Federal Transit Administration (FTA), the Federal Railroad Administration (FRA), and the Federal Highway Administration (FHWA). ARRC has a race-neutral DBE Program and does not set DBE goals on individual solicitations. Nonetheless, ARRC aspires to achieve an overall DBE participation of 4.0% in federal fiscal years 2022-2024 on USDOT-funded contracts. If this contract is funded in whole or in part by funds from the USDOT, it is imperative that you consult the Federal Terms and Conditions portion of this solicitation.

The Alaska Railroad is a member of Green Star ( http://www.greenstarinc.org/). ARRC earned an initial Green Star Award in 1994 and a Green Star Air Quality Award in 2007. The Alaska Railroad considers Green Star membership to be a positive business attribute, and regards a Green Star award as a tangible sign of an organization’s commitment to environmental stewardship and continual improvement within its operations.

This solicitation is not to be construed as a commitment of any kind nor does it commit the ARRC to pay for any costs incurred in the submission of an offer or for any other incurred cost prior to the execution of a formal contract. Please direct all responses and/or questions concerning this solicitation to Lee Thompson, Alaska Railroad Corporation, Contracts Department, 327 Ship Creek Avenue, 2 ^nd Floor, Anchorage, Alaska 99501, telephone number (907) 265-2355 or cel, (907) 854-3141.

Sincerely,

C. Lee Thompson

Contract Administrator

Alaska Railroad Corporation