Dixie Lease

Location:	Louisiana
Posted:	Aug 20, 2024
Due:	Sep 19, 2024
Agency:	Caddo Schools
Type of Government:	State & Local
Category:	X - Lease or Rental of Facilities
Solicitation No:	BID 01L-25
Publication URL:	To access bid details, please log in.

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Bid No. 01L-25

CADDO PARISH SCHOOL BOARD

1961 MIDWAY AVENUE

SHREVEPORT, LA 71108

FOR LEASE

Bid Title: AGRICULTURAL AND HUNTING LEASE – DIXIE PROPERTY

To Be Opened: 10:30 A.M. CST, THURSDAY, SEPTEMBER 19, 2024

Sealed bids to acquire the following described five-year lease will be received in the Purchasing Office of the

Caddo Parish School Board until 10:30 A.M. CST, THURSDAY, SEPTEMBER 19, 2024, at which time bids will

be opened and publicly read aloud. Late bids will not be accepted.

THE CADDO PARISH SCHOOL BOARD RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS AND TO

WAIVE INFORMALITIES.

ALL BIDS MUST BE SENT VIA MAIL OR BE HAND DELIVERED TO: Caddo Parish School Board,

Purchasing Department, 1961 Midway Avenue, Shreveport, LA 71108

OR submitted electronically on the approved website www.bidexpress.com.

It is the responsibility of the vendor to check the district’s website for any addenda that may be issued

related to the bid at the link provided below or via the Bid Express website.

https://www.caddoschools.org/page/purchasing

The sealed envelope containing the bid shall be marked: AGRICULTURAL AND HUNTING LEASE – DIXIE

PROPERTY.

For agricultural, grazing, farming, and hunting purposes, the 450 acres, more or less, of Section 16, Township

19 North, Range 14 West located in Caddo Parish, Louisiana.

Property is subject to all existing surface leases, mineral leases, timber sales, rights-of-way, permits, and other

contracts of whatever kind, whether recorded or unrecorded, affecting the leased premises, and Lessor

reserves the full use and enjoyment and the right to grant others the full use and enjoyment of the property

leased herein, both surface and subsurface, for any and all purposes except that granted and to the extent

granted to Lessee herein. In that regard, Lessor reserves the right to execute any additional oil, gas and

mineral leases on the property and also the right to manage, cut, and sell any merchantable timber. Further,

Lessor’s grant of ingress and egress under this lease is non-exclusive, and Lessee may not block the ingress

and egress of Lessor and its other lessees. Lessor specifically reserves the right to enter onto the property to

inspect the condition and use thereof. Lessee shall not construct any permanent improvements on the

property. Lessee may not attach permanent deer stands to any pine trees or merchantable hardwood timber.

Vehicles are restricted to existing roads and trails; no new roads or trails may be created. Vehicles shall at all

times be operated in a reasonable manner and shall be insured with liability coverage with limits not less than

the minimum limits for operation of a vehicle on state highways in accordance with Louisiana state laws.

Lessee shall agree to obey all federal, state or local game laws or regulations, and any violation thereof by

Lessee, its guests or invitees, shall be considered a breach of this lease. Lessee shall not conduct commercial

hunting operations on the leased premises, nor make any charge for the privilege of hunting thereon.

This lease shall not be assigned, subleased, or otherwise transferred by lessee. This lease shall be heritable,

but shall not be subject to mortgage, pledge, hypothecation or seizure and sale. Lessee agrees to immediately

restore possession to Lessor at the termination of this lease in like good condition as that in which he receives

it, subject to the usual wear and tear of a prudent use of same. Lessor makes no warranty, express or implied,

as to the property or its conditions or suitability for a particular purpose, or the condition or suitability of any of

the roads, buildings, gates, fences, or other improvements on the property. No firewood, posts or timber

cutting in any manner will be permitted. All conditions of this lease will comply with all state laws applicable to

such lease set forth in LA Revised Statutes of 1950, R.S. 41:1211-1221.

Lessee shall assume sole responsibility for the conditions of the property and for any occurrences which

happen thereon, including, without limitation, use of roads or other facilities constructed or maintained by

Lessor. Lessor shall have no obligation to maintain or repair the property or any part thereof or any

improvements situated thereon and shall have no liability whatsoever for any injury, damage, or claim resulting

from Lessor’s failure to maintain and repair the property or any improvements.

By entering into the lease, Lessee acknowledges the applicability of LA Revised Statutes Sections 9:2795 and

9:2791, whereby an owner of premises not used primarily for commercial recreational purposes owes no duty

or care to keep such premises safe for entry or use by others for hunting, fishing, camping, hiking, sightseeing

or boating, and owes no duty to give warning of any hazardous conditions thereon. Accordingly, Lessor shall

assume no responsibility or liability for any injury to persons or property caused by an act of lessee.

Lessee shall fully understand and acknowledge that there are numerous dangerous conditions and risks and

hazards involved in farming, hunting, and outdoor recreation on the property. Lessee, for himself/itself, his

agents, guests and invitees, assumes all risks and hazards in connection with the use of the property. Lessee

shall agree to indemnify, defend and hold harmless Lessor from and against any and all liability, damages,

claims, loss, expenses (including reasonable attorney’s fees) and judgments of any kind whatsoever by reason

of any injury to persons or property caused by lessee or his/its invitees, guests, employees or agents, or

arising from lessee’s use of the property.

In the event that the property or any part thereof shall be needed by Lessor for education purposes, or for any

other use by Lessor whatsoever, or should it be necessary for Lessor to place the property for sale, Lessor

shall have the right to terminate and cancel the lease upon giving Lessee 60 days written notice and demand

prior thereto. In the event of termination or cancellation, Lessor shall be entitled to retain all of the rentals paid

by Lessee and may, at its option, return all improvements placed thereon and not removed within ninety (90)

days of termination of this lease. Should Lessor desire to retain such property after said ninety (90) day

period, such property shall become and remain the property of Lessor without any obligation to reimburse

Lessee therefor. If Lessor does not want to acquire ownership of such property, if Lessee does not remove

such property within ninety (90) days of receiving written notice from Lessor to do so, Lessor, at its option, may

remove the property, and Lessee agrees to pay Lessor three (3) times the cost of such removal within thirty

(30) days of receipt of a documented invoice showing the cost of removal.

Lessor shall stake off and mark the property by such stakes or monuments as may be necessary to adequately

locate and fix the limits of the property.

Lessee shall represent and warrant to Lessor that Lessee does not lease in aggregate more that 640 acres of

land from the State or any of its parishes, municipalities or other subdivisions, including Lessee.

Lessor does not warrant Lessee possession of the property against trespassers or poachers, nor will Lessor be

required to undertake any action or proceedings to maintain Lessee in possession of said property. Lessee

shall, however, upon obtaining written consent of Lessor, have the right, as Lessee and in Lessee’s name, to

proceed against trespassers or poachers, and to eject them by legal means, with all such proceedings to be at

the sole cost and expense of Lessee. Lessee shall furnish Lessor copies of all pleadings, documents, and

correspondence concerning such proceedings and in the event any party to such proceedings contests the title

of Lessor, or the possession of Lessor or Lessee, Lessee shall notify Lessor immediately. Lessee hereby

obligates himself/itself to defend and hold Lessor harmless insofar as any such action is concerned, and

agrees that in the event any claim for damages should be made against Lessor, due to any act or acts of

Lessee, or Lessee’s guests or invitees, Lessee shall hold Lessor harmless from against each such claim and

shall reimburse Lessor for all costs and expenses incurred by Lessor by reason of any such claim, including a

reasonable attorney’s fee.

1. TERMS

1.1 Annual rental is to be paid in advance each year via certified check or an approved method prescribed

by the Lessor.

1.2 All existing structures are to remain in current condition.

1.3 Lessee shall agree to obey all federal, state or local game laws or regulations, and any violation thereof

by Lessee, its guests or invitees, shall be considered a breach of this lease.

1.4 Lessee may not attach permanent deer stands to any pine trees or merchantable hardwood timber.

1.5 Vehicles are restricted to existing roads and trails; no new roads or trails may be created.

2. INSURANCE.

2.1 All insurance shall be placed with a company admitted to do business in the State of Louisiana and

having at least an "A:6" or better rating according to the latest A. M. Best Report. It shall be the

responsibility of the Contractor to provide evidence of compliance with this requirement at the time the

contract is executed.

2.2 Workman's Compensation. As required by the State of Louisiana.

2.3 General Liability Insurance.

A. General Liability Limits:

Bodily Injury

$500,000 per occurrence

Property Damage

$100,000 per occurrence

$500,000 aggregate

Coverage to Include:

Premises/Operations

Products/Completed Operations - (To be provided from contract award date until

one year after acceptance by Owner).

Independent Contractors

Contractual

Personal Injury

Blasting, Collapse, or Underground (XCU) Exposures (where applicable)

Broad Form General Liability Endorsement (or equivalent thereof)

B. Automobile Liability Limits:

Bodily Injury

$250,000 per person

$500,000 per occurrence

Property Damage $100,000 per occurrence

Alternative:

$500,000 Combined Single Limit

C. Employer's Liability Limits: $100,000

D. Umbrella Liability Limits: $1,000,000

2.4 Both the General Liability Insurance and Umbrella Policy shall name the Caddo Parish School Board as

an additional insured and contain waiver of subrogation.

2.5 The Caddo Parish School Board shall be furnished with certificates evidencing the coverages as

required above including naming CPSB as an additional insured with waiver of subrogation on the

General Liability Insurance and Umbrella Policies; and CPSB shall be given at least ten (10) days

notice prior to cancellation, material revision, or intention not to renew.

Lease period: JANUARY 01, 2025 THROUGH DECMBER 31, 2030

NOTE: BID SECURITY TOTALING TEN PERCENT (10%) BUT NOT LESS THAN SEVENTY-FIVE

DOLLARS ($75.00) IS REQUIRED AND MUST BE SUBMITTED WITH THIS BID. BID SECURITY MUST BE

IN THE FORM OF A CERTIFIED CHECK OR MONEY ORDER.

Bid form follows on next page.

LEASE BID FORM

Bid No. 01L-25

Bid Title: AGRICULTURAL AND HUNTING LEASE – DIXIE PROPERTY

To Be Opened: 10:30 A.M., THURSDAY, SEPTEMBER 19, 2024

Caddo Parish School Board

1961 Midway Avenue

Shreveport, LA 71108

Re: Agricultural and Hunting Lease – Dixie Property

Madam/Gentlemen:

For agricultural, grazing, farming, and hunting purposes, the 450 acres, more or less, of Section 16, Township

19 North, Range 14 West located in Caddo Parish, Louisiana, for the period

JANUARY 1, 2025 through DECEMBER 31, 2030, pursuant to the Terms set forth in the notice

of lease, I offer:

dollars ($

)

per year for five years. Payment for the first year will be made upon execution of the lease. Each annual

rental thereafter will be made prior to January 1st of each year following.

Property is subject to an oil, gas and mineral lease. No firewood, posts or timber cutting in any manner will be

permitted. All conditions of this lease will comply with all Louisiana state laws applicable to such lease set forth

in LA Revised Statues of 1950, R.S. 41:1211-1221.

1. INSURANCE.

1.1 All insurance shall be placed with a company admitted to do business in the State of Louisiana and having at

least an "A:6" or better rating according to the latest A. M. Best Report. It shall be the responsibility of the

Contractor to provide evidence of compliance with this requirement at the time the contract is executed.

1.2 Workman's Compensation. As required by the State of Louisiana.

1.3 General Liability Insurance.

A. General Liability Limits:

Bodily Injury

$500,000 per occurrence

Property Damage $100,000 per occurrence

$500,000 aggregate

Coverage to Include:

Premises/Operations

Products/Completed Operations - (To be provided from contract award date until

one year after acceptance by Owner).

Independent Contractors

Contractual

Personal Injury

Blasting, Collapse, or Underground (XCU) Exposures (where applicable)

Broad Form General Liability Endorsement (or equivalent thereof)

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Dixie Lease

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See also