RFP Snack Bar/Café for the City Airport
| Location: | Arizona |
|---|---|
| Posted: | Mar 25, 2026 |
| Due: | Apr 21, 2026 |
| Agency: | City of Casa Grande |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 1058-26-CG |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
1058-26-CG
|
| Bid Title: |
RFP Snack Bar/Café for the City Airport
|
| Category: | BID/RFP/RFQ/SOQ |
| Status: | Open |
|
Attachment Preview
CITY OF CASA GRANDE, ARIZONA
NOTICE OF REQUEST FOR PROPOSALS
SNACK BAR/CAFÉ FOR THE CITY AIRPORT
The Casa Grande Airport is seeking a vendor to operate a snack bar/café located in the
Airport Terminal.
Each response shall be in accordance with the RFP instructions and scope of work
package on file with the City Clerk at City Hall, 510 East Florence Boulevard, Casa Grande,
Arizona, 85122, where copies can be obtained by calling the City Clerk’s Office
(520) 421-8600, or a complete packet is available on the City’s website:
www.casagrandeaz.gov. All responses must be submitted by 2:00 p.m. City time on
Tuesday, April 21, 2026 to the City Clerk at the address specified below.
No pre-submittal meeting will be held for this RFP
Responses must be addressed to:
Office of the City Clerk
City of Casa Grande
510 East Florence Boulevard,
Casa Grande, Arizona 85122
The envelope must be boldly marked:
BID: Snack Bar/Café for the City Airport
SOLICITATION NUMBER: RFP 1058-26-CG
BID OPENING: April 21, 2026, at 2:00 p.m.
The City of Casa Grande reserves the right to waive any informalities or irregularities in
this Request for Statement of Qualifications, or to reject any or all responses; to be the
sole judge of the suitability of the materials offered, and to award a contract for the
furnishing of the services it deems to be in the best interest of the City.
/s/ Larry D. Rains
City Manager
1
SECTION
TABLE OF CONTENTS
PAGE
CITY OF CASA GRANDE, ARIZONA NOTICE OF REQUEST FOR PROPOSALS
SNACK BAR/CAFÉ FOR THE CITY AIRPORT ................................................................ 1
NOTICE OF RFP:.............................................................................................................. 2
SECTION 1: PROJECT DESCRPTION............................................................................. 3
1.1 Background .................................................................................................. 3
1.2 Statement of Intent ....................................................................................... 3
SECTION 2: SCOPE OF WORK: ...................................................................................... 3
2.1 Menu ............................................................................................................ 3
2.2 Hours of Operation ....................................................................................... 3
2.3 Responsibilities............................................................................................. 4
2.4 Clean-up....................................................................................................... 5
2.5 Maintenance ................................................................................................. 5
2.6 Marketing and Promotion ............................................................................. 5
2.7 Permitting and Inspection ............................................................................. 5
2.8 Staffing ......................................................................................................... 5
SECTION 3: SUBMISSION INSTRUCTIONS.................................................................... 6
SECTION 4: EVALUATION PROCESS............................................................................. 7
SECTION 5: PROPOSED SCHEDULE OF EVENTS ........................................................ 7
Event Item Date and Time ...................................................................................... 8
SECTION 6: GENERAL TERMS, CONDITIONS, AND INSTRUCTIONS.......................... 8
6.1 Inquiries........................................................................................................ 8
6.2 Cost of Submittal Preparation....................................................................... 8
6.3 Certifications, Disclosure, and Disqualification ............................................. 8
6.4 Award of Contract......................................................................................... 9
6.5 Protests ........................................................................................................ 9
6.6 Persons with Disabilities ............................................................................. 10
APPENDIX A: Café and Patio Layouts………………………………………………………11
APPENDIX B: Café Information………………………………………………………………13
APPENDIX C: Sample Contract………………………………………………………………14
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SECTION 1 - PROJECT DESCRPTION
1.1 Background
The Casa Grande Municipal Airport operates as a division of the Public Works
Department of the City of Casa Grande.
The Airport Terminal, which is located at 3225 N. Lear Ave., has recently completed
improvements to the Airport Café. The improvements include upgrading equipment in
the existing food prep space to allow for additional food preparation abilities and
provide for a more efficient use of the space for a food vending operation.
1.2 Statement of Intent
The Casa Grande Airport is seeking a vendor to operate a snack bar/café located in
the Airport Terminal. The snack bar/café is available for lease immediately and an
opening date will be determined during contract negotiations. The Casa Grande
Airport desires to work with a Vendor/Operator that will support and enhance the
airport’s mission: To promote and support aviation activities.
The Airport Terminal is approximately 4,500 s/f and includes a 600 s/f snack bar/café
area, men’s and women’s restrooms, the Airport Manager’s office, a lobby, a Pilot’s
lounge, a Flight Planning room and a 1,900 +/- s/f outdoor patio that has four
concrete bench tables. In addition, the terminal also has complimentary Wi-Fi access
and one snack and one soda vending machine. The airport operates with two staff
members from Monday – Friday, and one staff member on Saturday and Sunday.
The daily visitor count of 20-30 depending on the time of year.
SECTION 2 - SCOPE OF WORK
2.1 Menu
The Airport desires a menu that focuses on foods that need to be fully cooked or
grilled using a flattop grill and fryer, in addition to heating, cooling, or finishing on food
site. Beverages should be inclusive of a menu, i.e., coffee, tea, juice, and soft drinks.
The snack bar/café space is approximately 600 square feet with additional seating
available on the1,600 square foot outdoor patio. Dimensions of the café and patio
area are included in Appendix A.
2.2 Hours of Operation
At a minimum, the snack bar/café is expected to operate during breakfast and lunch
hours. Actual operating hours are negotiable and will be finalized prior to opening day.
The café may be permitted to operate outside of published Airport Terminal hours with an
agreement between the Airport and the vendor.
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The Airport Terminal hours are:
Year Round
Monday – Sunday 6:00 a.m. – 4:00 p.m.
2.3 Responsibilities
The Casa Grande Airport will provide the following:
• Electric and water utility services
• Restrooms
• Wi-Fi Internet access
• Electrical outlets
• General lighting
• Cold and hot water
• Commercial three compartment sink
• Commercial hand sink
• Commercial exhaust hood
• Commercial griddle
• Commercial fryer
• In-line wastewater grease trap
• Commercial refrigerated chef base
• Commercial freezer
• Commercial refrigerator
• Commercial refrigerated sandwich prep table
• Tables and chairs for the patrons
• Patio furniture
The Vendor will provide the following:
• Sanitation and wastewater utility services
• Food and beverage items for sale
• Coffee/Espresso machines
• Food and beverage preparatory devices
• Food and beverage containers
• Food warmers
• Grease disposal services including grease trap disposal and cleaning
• Cash register
• Quarterly revenue reports
• Staffing
The Vendor will pay a set lease rate to be determined in contract negotiations.
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2.4 Clean-up
The Café program and cleanliness of the Café is very important to the Airport and the
City of Casa Grande. For this reason, the Vendor will be responsible for ensuring that
the indoor dining areas are always clean. The Vendor is expected to clean up all
trash and spills during the Café hours of operation and to sweep and mop the Café
dining, seating areas and workspace. Trash must be taken out at the end of the day,
and as needed during the hours of operation.
The Vendor is expected to comply with Food Service Administration (FSA) regulations
regarding cleanliness and upkeep of the workspace. The Café is expected to be
completely cleaned and sanitized prior to closing every day.
2.5 Maintenance
The Airport will be responsible for any ordinary maintenance, repair, and/or
replacement of the equipment which was originally purchased and installed by the
Airport. Any damage determined to be caused by the Vendor will be the responsibility
of such party.
The Vendor will also be responsible for any maintenance, repair, and/or replacement of
any equipment and/or machinery that was originally purchased and supplied by the
Vendor.
2.6 Marketing and Promotion
The Vendor is required to develop a marketing and promotion plan for the Café and
any special events that the Vendor will be hosting in conjunction with the Airport.
Selected Vendor is required to obtain approval from the Casa Grande Airport of all
marketing and promotional displays and is expected to collaborate with the Airport’s
events.
2.7 Permitting and Inspection
The Vendor will maintain all required licenses and permits to conduct business in the
Café. Arizona Food Code requires that anyone wishing to operate a food
establishment in the State of Arizona must first obtain a permit to do so. An official
from Pinal County Consumer Food Protection and Safety Program will review the
Vendor’s food facility plans and menu and inspect the Café for compliance with food
safety standards and practices contained in the Food Code. Routine inspections of
the Café will be conducted throughout the year to evaluate the facility’s success in
assuring that all food operations are being conducted in a safe and sanitary manner,
and in compliance with the Food Code.
2.8 Staffing
The Vendor must have a sufficient number of staff members on site to accommodate
the consumer load. The Vendor is responsible for hiring / firing, supervision and
performance maintenance of all employees working in the Café.
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