Request for Quotations: Housing Inspection Services
| Location: | Pennsylvania |
|---|---|
| Posted: | Jan 16, 2026 |
| Due: | Feb 3, 2026 |
| Agency: | SEDA - Council of Governments |
| Type of Government: | State & Local |
| Category: |
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| Publication URL: | To access bid details, please log in. |
Request for Quotations: Housing Inspection Services
Posted on
January 16, 2026January 16, 2026
by
DNS Admin
Williamsport City Council proposes to use a recently approved Community Development Block Grant to undertake a residential housing rehabilitation program. The following narrative outlines the major responsibilities of the Housing Inspector proposers, from initial to final inspection for projects initiated with the city’s annual Community Development Block Grant allocations from January 2026 through December 2030. Any housing inspection services contracts awarded during this period of performance
are expected to be fulfilled through individual project completion regardless of if an individual project’s timeline extends beyond December 2030. It should be recognized by all proposers that the Scope of Services included herewith might exclude some minor, incidental housing inspection and construction management responsibilities that are not currently identifiable. The Housing Inspector must provide a list of sub consultants, if applicable, for approval by City Council with their Standard Housing Inspection
Estimate form submission.
Quotations shall include the attached “Standard Housing Inspection Estimate” and be submitted to:
Jamie Shrawder, Program Manager
SEDA-COG
201 Furnace Road
Lewisburg, PA 17837
All quotations shall be sealed and clearly marked on the outside, “Housing Inspection Services Quotation,” and must be received by 10:00 AM, prevailing time, February 3, 2026, at which time they will be publicly opened at the SEDA-COG office.
Questions regarding this quotation should be directed to:
Jamie Shrawder, Program Manager
SEDA-COG
201 Furnace Road
Lewisburg, PA 17837
570-524-4491
jshrawder@seda-cog.org
Attachment Preview
REQUEST FOR QUOTATIONS
To be used for Professional Services less than $350,000.
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REQUEST FOR QUOTATIONS
FOR
PROFESSIONAL
HOUSING INSPECTION SERVICES
ASSOCIATED WITH COMMUNITY
DEVELOPMENT BLOCK GRANT
ACTIVITIES DURING CALENDAR YEARS
2026 THROUGH 2030
CITY OF WILLIAMSPORT
OWNER-OCCUPIED SINGLE-FAMILY REHABILITATION
CITY-WIDE
LYCOMING COUNTY, PENNSYLVANIA
Quotations Solicited by:
SEDA-COG
On Behalf of the City of Williamsport
201 Furnace Road
Lewisburg, PA 17837
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Dates of Publication: JANUARY 16, 2026
Contact: Jamie Shrawder, (570)524-4491
REQUEST FOR QUOTATIONS
OWNER-OCCUPIED SINGLE-FAMILY HOUSING REHABILITATION
CITY OF WILLIAMSPORT
LYCOMING COUNTY, PENNSYLVANIA
HOUSING INSPECTION SERVICES
Williamsport City Council, proposes to use a recently approved Community Development Block Grant to
undertake a residential housing rehabilitation program. The following narrative outlines the major
responsibilities of the Housing Inspector proposers, from initial to final inspection for projects initiated
with the city’s annual Community Development Block Grant allocations from January 2026 through
December 2030. Any housing inspection services contracts awarded during this period of performance
are expected to be fulfilled through individual project completion regardless of if an individual project’s
timeline extends beyond December 2030. It should be recognized by all proposers that the Scope of
Services included herewith might exclude some minor, incidental housing inspection and construction
management responsibilities that are not currently identifiable. The Housing Inspector must provide a list
of sub consultants, if applicable, for approval by City Council with their Standard Housing Inspection
Estimate form submission.
Quotations shall include the attached "Standard Housing Inspection Estimate" and be submitted to:
Jamie Shrawder, Program Manager
SEDA-COG
201 Furnace Road
Lewisburg, PA 17837
All quotations shall be sealed and clearly marked on the outside, "Housing Inspection Services Quotation,"
and must be received by 10:00 AM, prevailing time, February 3, 2026, at which time they will be publicly
opened at the SEDA-COG office.
Questions regarding this quotation should be directed to:
Jamie Shrawder, Program Manager
SEDA-COG
201 Furnace Road
Lewisburg, PA 17837
570-524-4491
jshrawder@seda-cog.org
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PROJECT DESCRIPTION
The city anticipates using an estimated $350,000 in Community Development Grant allocations during
the period from January 2026 through December 2030 to undertake emergency housing rehabilitation
projects. Any project initiated and funded under these CDBG allocations during this period will utilize
the housing inspection services contract awarded through this RFQ. As projects are selected and funded,
the firm will be expected to provide the services outlined in this request. All proposers should note that
any project initiated during the contract term must be completed, even if its timeline extends beyond
December 2030.
Currently there are three homes identified as eligible to receive financial assistance and in need of
emergency repairs: 324 Brandon Avenue, 41 Eldred Street, and 428 Glenwood Avenue. Other properties
will be added as identified. Only emergency repairs are being addressed with this funding. Eligible
rehabilitation/modifications include Electrical systems, Plumbing, Heating, Structural issues, and
Roofing as well as immediate needs which if not addressed will result in a health and/or safety threat
to the occupants of the property, confined to the problem creating the health and safety threats.
All final plans and specifications must be submitted by the Housing Inspector for approval by the city. It is
the intention of the city council to solicit individual construction bids for the three currently identified
homes on or before April 3, 2026. It is understood that changes in the Project scope or nature may affect
this schedule. As other properties are identified and homeowners qualified for assistance, additional
rounds of bidding will be scheduled within the term of this contract.
PROGRAM QUALIFICATION
Residents/Applicant of the City of Williamsport seeking assistance through the CDBG-funded
rehabilitation program must meet specific income eligibility criteria based on HUD’s Section 8 Income
Limits. Applicants must prove home ownership and that the property is their primary residence,
supported by a deed and recent documentation of property taxes, municipal fees, utility bills, or mortgage
payments. These documents help ensure the property is not at risk of tax sale, condemnation, or
foreclosure. SEDA-COG and the city shall facilitate verification of the program’s various qualification
criteria and provide notice to proceed to the Housing Inspector for individual property assignments, upon
award of this Professional Housing Inspection Services contract.
INITIAL PROPERTY INSPECTION AND COMPLIANCE
Upon receipt of notice to proceed, the Housing Inspector shall be responsible for conducting a property
inspection using the most recently available DCED Housing Rehabilitation Guidebook (reference Exhibit
A) and relevant city building and property maintenance codes (including the Pennsylvania Uniform
Construction Code) to identify any deficiencies and necessary corrections. Current HUD Uniform Physical
Condition Standards (UPCS), the National Fire Protection Association Life Safety Code, and the
Manufactured Home Construction and Safety Standards shall all be evaluated as conditions warrant. The
following is a non-exhaustive list of hazards to be reviewed by the Housing Inspector: Asbestos, wood-
destroying insects, septic, well/water quality, mold/air quality, and mine subsidence.
Lead paint and radon testing shall be components of the inspection. The Housing Inspector shall contact
the property owners to accompany the inspector during this process. All systems within the property shall
be evaluated to determine if repairs or replacements are needed. Any necessary third-party inspection or
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testing services shall be the contractual responsibility of the Home Inspector. All results shall be provided
to city and SEDA-COG. Lead and Radon testing and abatement are not required under this emergency
housing rehabilitation.
Based on the inspection findings, a detailed Work Write-Up shall then be developed. A Work Write-
Up shall be defined as all final drawings, plans and specifications prepared by the Home Inspector and,
which describe the labor, materials, equipment, fixtures and furnishings necessary for the completion of
the Project, including methods of application and standards for materials. This Work Write-Up shall also
include a list of required permits, what party is responsible for obtaining them (e.g., property owner or
contractor) and include before-photos of the areas to be rehabilitated. All materials used for housing
rehabilitation must be of a minimum mid-grade quality. Changes in materials including roofing, gutters,
windows, etc. require consultation with the HUD/DCED Historic Preservation Specialist if the building is
determined to be 50 or more years old. Construction cost control shall be considered by the Housing
Inspector during the Work Write Up Development Process.
Upon development of the Work Write Up, a preliminary cost estimate and a Project development and
construction schedule indicating key milestones and dates of completion shall be developed. All
aforementioned documents shall be submitted to the property owner, SEDA-COG and the city for
approval.
Survey work required for easements/rights-of-way is not a part of this quotation. Federal Environmental
Reviews, State Historic Preservation Office Review, and Archaeological Reviews are not a part of this
quotation. The city has contracted with SEDA-COG to facilitate compliance with said state and federal
requirements. SEDA-COG shall notify the Housing Inspector of Environmental Review related
considerations necessary for inclusion in the Work Write-Up.
LEAD PAINT TESTING AND ABATEMENT
As part of the property inspection process, lead paint testing and a risk assessment must be conducted in
accordance with HUD’s Guidelines for the Evaluation and Control of Lead-Based Paint Hazards in Housing.
If the home was built before 1978, the Housing Inspector is required to provide the property owner with
the EPA pamphlet “Protect Your Family from Lead in the Home” and obtain a dated acknowledgment of
receipt from the homeowner.
When an individual property’s rehabilitation cost exceeds $25,000, additional lead safety requirements
apply. The Home Inspector shall ensure that abatement or interim controls on undisturbed exterior
surfaces, the use of lead-safe work practices, and clearance testing of the work site to ensure it meets
safety standards are included in the detailed Work Write Up. The Home Inspector shall provide SEDA-COG
and the city with all necessary abatement records. The Home Inspector shall ensure the construction
contractor is in compliance with these requirements. PLEASE NOTE LEAD PAINT TESTING AND
ABATEMENT ARE NOT REQUIRED FOR THIS EMERGENCY HOUSING REHABILIATION.
PREPARATION OF DOCUMENTS AND COORDINATION OF CONSTRUCTION BIDDING
The Housing Inspector shall prepare all construction contract documents, construction specifications and
agreements, compliance forms, etc. The Housing Inspector shall be responsible for coordinating the
bidding process, including printing, and distributing up to ten (10) sets of bid documents, solicitating a
minimum of three construction bids per property, and management of any required deposits or
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