Request for Proposal (RFP) 1231 CSB Community Assessment
| Location: | California |
|---|---|
| Posted: | Dec 30, 2025 |
| Due: | Jan 30, 2026 |
| Agency: | Contra Costa County Employment & Human Services |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
Request for Proposal (RFP) 1231 CSB Community Assessment
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Request for Proposal (RFP) 1231 CSB Community Assessment
The Contra Costa County Employment and Human Services Department (EHSD), Community Services Bureau (CSB), announces the issuance of Request for Proposal (RFP) 1231 for a qualified agency to prepare an annual Community Assessment report to support our work in Contra Costa County. Final report to include executive summary, narrative, tables, visualization, and sources. Data to be analyzed using descriptive, inferential, and predictive methods.
Program funding is for the initial period of July 1, 2026 through June 30, 2029. Program funding is currently anticipated to be up to $100,000 (expecting to range between $25,000 – $40,000 per year). Contra Costa County (the County) has the ability to award the successful Bidder a three (3) year contract with up to one (1) optional three-year renewal contract based upon satisfactory performance, available funding, and service need.
Proposals are due by Friday, January 30, 2026, 5:00pm PST without exception.
View/Download Bid
Posted: December 25, 2025
Expiration:
Friday January 30th, 2026
Additional Files:
FORM 1-RFP 1231-Proposal Cover Statement
FORM 2-RFP 1231-Statement of Qualifications
FORM 3-RFP 1231-Program Budget
FORM 4-RFP 1231-W-9 Request for Taxpayer ID Number and Certification
FORM 5-RFP 1231-Contractor SBE Form
Attachment Preview
REQUEST FOR PROPOSAL
COMMUNITY ASSESSMENT
RFP # 1231
ISSUE DATE: December 26, 2025
PROPOSAL DUE DATE: January 30, 2026
no later than 5:00 PM PST
CONTRA COSTA COUNTY
EMPLOYMENT & HUMAN SERVICES DEPARTMENT
COMMUNITY SERVICES BUREAU
40 DOUGLAS DRIVE
MARTINEZ, CALIFORNIA 94553
CONTRA COSTA COUNTY
EMPLOYMENT AND HUMAN SERVICES DEPARTMENT
COMMUNITY SERVICES BUREAU
COMMUNITY ASSESSMENT
REQUEST FOR PROPOSAL (RFP) 1231
The Contra Costa County Employment and Human Services Department (EHSD)
Community Services Bureau (CSB) is pleased to announce Request for Proposal (RFP)
1231. This RFP is seeking a qualified agency to prepare an annual Community
Assessment report to support our work in Contra Costa County. The report is a
requirement of our federal Head Start grant and Community Services Block Grant
(CSBG) to help inform and guide our work annually. Final report to include executive
summary, narrative, tables, visualizations, and sources. Data to be analyzed using
descriptive, inferential, and predictive methods.
Program funding is for the initial period of July 1, 2026 through June 30, 2029. Program
funding is currently anticipated to be up to $100,000 (expecting to range between
$25,000 – $40,000 per year). Contra Costa County (the County) has the ability to award
the successful Bidder a three (3) year contract with up to one (1) optional three-year
renewal contract based upon satisfactory performance, available funding, and service
need.
Please read this entire packet carefully.
Final proposal submission will be due
by 5:00 pm PST on Friday, January 30, 2026
Questions about RFP 1231 or the County’s procurement process must be submitted
in writing to contractbid@ehsd.cccounty.us. Questions will be accepted through
January 16, 2026 at 5:00PM PST.
All comments and inquiries received will be posted publicly along with the response
on Friday, January 23, 2026 at: https://ehsd.org/overview/contracting-opportunities/
under this RFP.
Thank you in advance for your effort in preparing your response.
Page 2 of 46
CONTRA COSTA COUNTY
EMPLOYMENT AND HUMAN SERVICES DEPARTMENT
COMMUNITY SERVICES BUREAU
COMMUNITY ASSESSMENT
REQUEST FOR PROPOSAL (RFP) 1231
TABLE OF CONTENTS
SECTION 1: LEGAL NOTICE.............................................................................................. 4
SECTION 2: TIMELINE ........................................................................................................ 5
SECTION 3: REQUEST FOR PROPOSALS INTRODUCTION ........................................... 6
3.1 Solicitation.................................................................................................................. 6
3.2 Qualified Bidders........................................................................................................ 6
3.3 Estimated Funding ..................................................................................................... 6
3.4 Questions about RFP................................................................................................. 7
3.5 Ex Parte Communication ........................................................................................... 7
3.6 Right to Amend or Cancel .......................................................................................... 7
3.7 Restriction and Disclosure ......................................................................................... 7
SECTION 4: PROGRAM DESCRIPTION ............................................................................ 9
4.1 General ...................................................................................................................... 9
4.2 Scope of Work ......................................................................................................... 10
4.3 Minimum Qualifications ............................................................................................ 15
SECTION 5: REQUIRED PROPOSAL FORMAT .............................................................. 16
5.1 General Submittal Requirements ............................................................................. 16
5.2 Formatting Requirements......................................................................................... 17
5.3 Required Documents ............................................................................................... 18
5.4 Proposal Outline ...................................................................................................... 18
5.5 Proposal Checklist ................................................................................................... 21
SECTION 6: EVALUATION PROCESS AND CONTRACT AWARD ................................. 23
6.1 Evaluation Process .................................................................................................. 23
6.2 Compliance Review ................................................................................................. 23
6.3 Fiscal Review ........................................................................................................... 23
6.4 Bureau Committee Review ...................................................................................... 24
6.5 Scoring Methodology & Selection of Service Provider ............................................. 24
6.6 Appeals Process ...................................................................................................... 25
6.7 Contract Award and Negotiations............................................................................. 25
6.8 Contract Terms and Litigation Warranty................................................................... 26
SECTION 7: CONTRACTING REQUIREMENTS .............................................................. 27
7.1 County Contract Requirements ................................................................................ 27
7.2 Additional Requirements .......................................................................................... 27
7.3 Type of Contract ...................................................................................................... 27
7.4 Discrimination and Confidentiality ............................................................................ 28
7.5 Monitoring, Reporting and Record Keeping ............................................................. 28
SECTION 8: REQUIRED FORMS ..................................................................................... 30
8.1 FORM #1: Proposal Cover Statement...................................................................... 31
8.2 FORM #2: Statement of Qualifications ..................................................................... 32
8.3 FORM #3: Program Budget .................................................................................... 34
SECTION 9: APPENDICES............................................................................................... 35
9.1 GENERAL CONDITIONS ........................................................................................ 38
Page 3 of 46
CONTRA COSTA COUNTY
EMPLOYMENT AND HUMAN SERVICES DEPARTMENT
COMMUNITY SERVICES BUREAU
COMMUNITY ASSESSMENT
REQUEST FOR PROPOSAL (RFP) 1231
SECTION 1: LEGAL NOTICE
REQUEST FOR PROPOSAL (RFP) 1231
COMMUNITY SERVICES BUREAU
COMMUNITY ASSESSMENT
The Contra Costa County Employment and Human Services Department (EHSD),
Community Services Bureau (CSB), announces the issuance of Request for Proposal
(RFP) 1231 for a qualified agency to prepare an annual Community Assessment report
to support our work in Contra Costa County. Final report to include executive summary,
narrative, tables, visualization, and sources. Data to be analyzed using descriptive,
inferential, and predictive methods.
Program funding is for the initial period of July 1, 2026 through June 30, 2029. Program
funding is currently anticipated to be up to $100,000 (expecting to range between
$25,000 – $40,000 per year). Contra Costa County (the County) has the ability to award
the successful Bidder a three (3) year contract with up to one (1) optional three-year
renewal contract based upon satisfactory performance, available funding, and service
need.
Proposals are due by Friday, January 30, 2026, 5:00pm PST without exception.
For complete RFP details and submission requirements, a copy of the RFP is available
on the EHSD website: https://ehsd.org/overview/contracting-opportunities/ or by calling
(925) 608-4969.
Page 4 of 46
CONTRA COSTA COUNTY
EMPLOYMENT AND HUMAN SERVICES DEPARTMENT
COMMUNITY SERVICES BUREAU
COMMUNITY ASSESSMENT
REQUEST FOR PROPOSAL (RFP) 1231
SECTION 2: RFP 1231 TIMELINE
Event/Location
RFP Published & Announced
Questions about RFP due to EHSD (e-mail)
Responses about RFP from EHSD (published)
Deadline for RFP Submission to EHSD
Compliance Review
Date
December 26, 2025
January 16, 2026
By 5:00 pm PST
January 23, 2026
Friday, January 30, 2026
By 5:00 pm PST – No Exceptions
February 2-4, 2026
Fiscal Review
February 5-13, 2026
Bureau Committee Review
February 16-27, 2026
Award Letter Sent
March 2, 2026
Appeal Period (10 business days)
March 3-17, 2026
Contract(s) Negotiations / Development
March-April 2026
Board of Supervisors’ Authorization
May 2026
Contract Start Date
July 1, 2026
*All dates are subject to change as deemed in the best interest of EHSD.
Contact (RFP Process only): EHSD Contracts Unit
Contact Phone:
(925) 608-4969
Contact Email:
contractbid@ehsd.cccounty.us
Page 5 of 46
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