CLEANING SERVICES FOR MAGISTERIAL DISTRICT JUSTICE (MDJ) OFFICES

Location:	Pennsylvania
Posted:	Jun 25, 2026
Due:	Aug 4, 2026
Agency:	Unity township
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	26-25
Publication URL:	To access bid details, please log in.

Bid Number:	26-25
Bid Title:	CLEANING SERVICES FOR MAGISTERIAL DISTRICT JUSTICE (MDJ) OFFICES
Category:	Cleaning Services
Status:	Open

Description:

Sealed bids will be received in the Office of the Westmoreland County Controller, 2 North Main Street, Suite 111, Greensburg, PA 15601, until 2:00 P.M. on August 4, 2026 for BID – CLEANING SERVICES FOR MAGISTERIAL DISTRICT JUSTICE (MDJ) OFFICES. Bids shall be publicly opened and read aloud at 2:15 P.M. that day in the Commissioners’ Meeting Room #101.

All bidders are to coordinate site visits to survey the offices by contacting Chris Haidze, Magisterial District Court Administrator, at 724-830-3757 or email at For security reasons, you must enable JavaScript to view this E-mail address.

The County Commissioners reserve the right to reject any or all bids.

An original and two copies of the complete Bid must be submitted in a sealed envelope, and addressed to the Westmoreland County Controller and clearly marked on the outside of the envelope with the Bidder’s name and address and the designation:

BID – CLEANING SERVICES FOR MAGISTERIAL DISTRICT JUSTICE (MDJ) OFFICES

Late Proposals will not be accepted or considered. You must follow all instructions on the attached set of bid specifications. Failure to do so may result in your bid being disqualified.

Publication Date/Time:

6/25/2026 12:00 AM

Publication Information:

LATROBE BULLETIN

Closing Date/Time:

8/4/2026 2:00 PM

Submittal Information:

SEALED BIDS TO CONTROLLERS OFFICE BY 2:00PM

Bid Opening Information:

2:15PM

Contact Person:

CHRIS HAIDZE
724-830-3757
[email protected]

Business Hours:

MONDAY-FRIDAY 8:30AM-4:00PM

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INVITATION FOR BIDS

FOR

WESTMORELAND COUNTY COURTHOUSE

1. Westmoreland County is requesting the following single sealed bid for Cleaning Services

for Magisterial District Justice (MDJ) offices located within Westmoreland County.

BID – “CLEANING SERVICES FOR MAGISTERIAL DISTRICT JUSTICE

(MDJ) OFFICES”

All Bids must be properly signed and submitted (an original and two copies), in a sealed

opaque envelope plainly marked on the outside with the Bidder’s name and address and

the designation: BID – “Cleaning Services for Magisterial District Justice (MDJ)

Offices”

2. Pre-Bid Site Visits: All Bidders are to coordinate site visits to survey the offices by

contacting Chris Haidze, Magisterial District Court Administrator, at 724-830-3757 or

email at chaidze@westmorelandcountypa.gov

3. Sealed bids will be received at the Office of the Westmoreland County Controller, 2 North

Main Street, Suite 111, Greensburg, Pennsylvania until 2:00 P.M., prevailing time,

Tuesday, August 4, 2026, and will be opened, checked, and read aloud at approximately

2:15 P.M. in the Commissioners Conference Room, for the above Bid Package.

4. Bid Documents including specifications, will be on Westmoreland County’s website,

https://www.westmorelandcountypa.gov/Bids.aspx on or before Monday, July 13, 2026,

preparatory to and during bidding.

5. Addenda will ONLY be posted on the Westmoreland County website

https://www.westmorelandcountypa.gov/Bids.aspx . All Bidders are required to

periodically visit the County’s website for Addenda updates. It is ALL Bidders’

responsibility to verify that they have received and reviewed all addenda posted on the

County’s website before submitting a bid.

6. Each bid shall be accompanied by a Certified or Bank Treasurer’s Check or an approved

Surety Company’s Bid Bond in an amount not less than Ten Percent (10%) of the amount

of the Bid Package stated in the Proposal, drawn in favor of the Owner. Bids cannot be

withdrawn for a period of thirty (30) days after date set for opening of bids.

7. Bid Bond of the three lowest Bidders will be held until the Contract is awarded and the

successful Bidder supplies Certificate of Insurance and signs the Contract. All other Bid

Bonds will be returned within fifteen (15) days after opening.

8. The County reserves the right to reject any or all Bids and to waive informality in the Bids.

9. Notice is also hereby given that this project is regulated under Executive Order 11246-

Equal Employment Opportunity and related contract specifications apply.

GENERAL INSTRUCTIONS TO BIDDERS

1. General: Separate and sealed bids for the Cleaning Service for District Justice Offices will

be received at the Office of the County Controller, 2 North Main Street, Suite 111,

Greensburg, Pennsylvania 15601 until 2:00 P.M. on August 4, 2026.

LATE BIDS WILL NOT BE ACCEPTED OR CONSIDERED

Bids will be opened and read aloud on Tuesday August 4, 2026 at approximately 2:15 P.M.

2. Submission of Bids: An original and two (2) copies of the Official Bid Form must be

submitted in a sealed envelope, and addressed to the Westmoreland County Controller and

clearly marked on the outside of the envelope with the Bidder’s name and address and the

designation:

BID: “CLEANING SERVICES FOR MAGISTERIAL DISTRICT JUSTICE (MDJ)

OFFICES”

No responsibility will be attached to any County representative for premature opening of a

bid not properly addressed and identified.

3. Pre-Bid Site Visits: All Bidders are to coordinate site visits to survey the offices by

contacting Chris Haidze, Magisterial District Court Administrator, at 724-830-3757 or

email at chaidze@westmorelandcountypa.gov

4. Bid Security: Each bid must be accompanied by a certified, good faith check drawn upon

a bank authorized to do business in the Commonwealth of Pennsylvania, cashier's check,

or by a bid bond with corporate surety, in the amount of ten percent (10%) of the amount

bid. Bid bonds must be signed by an authorized representative of both the bidder and the

surety company, and accompanied by a power of attorney authorizing execution of the

bond on behalf of the surety company, or the bid will be rejected.

5. Tax Exemptions: The County is exempt from all Federal excise and transportation taxes,

the provisions of the Fair Trade law, and the Pennsylvania sales and use tax for purchase

of tangible personal property. The registration number with Internal Revenue Service is

25-6001046. No Exemption certificates are required and none will be issued. Nothing in

this paragraph is meant to exempt a contractor from the payment of sales tax or use tax

required to be paid with respect to its purchase or use of tangible personal property used or

transferred in connection with the performance of a contract. If the County is required by

law to pay any excise tax and then seek a refund or credit, the contractor may add the

amount of the tax to the bid price as a separate item.

6. IRS W-9 Form: The successful bidder will be required to complete an Internal Revenue

Service Form (W-9) attached hereto as Attachment “A” providing the bidder’s taxpayer

identification number and, if applicable, certification regarding backup withholding and

submit the completed (W-9) Form along with the executed contract.

7. Right to Accept or Reject Bids: The Westmoreland County Commissioners reserve the

right to waive informalities for the best interest of the County, approve sufficiency of surety

and reject any and all bids. Failure of the bidder to sign the bid or have the signature of an

authorized agent or representative on the official bid form will be cause for rejection of the

bid. Signature must be written in ink; typing or printing is not acceptable. Bidders must

include all information required on the Official Bid Form. Failure to comply may be cause

for rejection of the bid. Award of the contract will be made at the County’s option to the

lowest responsible bidder.

8. Approved Equal (Where Applicable): Whenever a product is defined in this invitation by

trade name and catalogue number of a manufacturer or vendor, the term “or approved

equal,” if not inserted therewith shall be implied. Any reference to a particular

manufacturer’s product either by trade name or by limited description is solely for the

purpose of more clearly indicating the minimum standard of quality desired, except where

a no substitution is requested. When a “no substitute” is requested, the County will

consider bids for the referenced item only. The term “or approved equal” is defined as

meaning any other make which, in the sole opinion of the County, is of such character,

quality and performance equivalence as to meet the standard of quality of items specified

for which it is to be used equally as well as that specified. The bidder quoting on a

commodity other than as specified shall furnish complete identification on the bid proposal

of the product he is offering by trade name brand and/or model number. The bidder shall

also furnish descriptive literature and date with respect to the alternative commodity he

proposed to furnish. Bidders offering an alternate shall also indicate any known

specification deviations from the referenced item.

9. Unit Prices: In the event Unit Prices are required, the County reserves the right, should

there be any discrepancy, inconsistency or difference between the Unit Price(s) and Total

Price(s), to choose the lowest of the prices listed and the vendor shall be bound to provide

the goods and/or services in question at the lower cost.

10. Withdrawal of Bids: Bids may be withdrawn at any time prior to the designated time of

the opening of bids. All bids must be firm for thirty (30) days following the bid opening,

and no bids will be permitted to be withdrawn during such period. Bids will be awarded

or rejected within thirty (30) days from opening. In the event award of Bid cannot be made

within thirty (30) days from date of Bid Opening, bidders will be afforded the opportunity

to extend their bid for an additional thirty (30) days by completing and submitting to the

County a Consent to Extension of Date for Bid Award Form a copy of which is attached

hereto as Attachment “B.”

11. Provisions Required by Law Deemed Inserted: Each and every Provision of law and clause

required by law to be inserted in the Contract for this project will be deemed to be inserted

therein and the Contract will be read and enforced as though it were included herein, and

if through mistake or otherwise and such provision is not inserted, or is not correctly

inserted, then upon the application of either party, the Contract shall forthwith be physically

amended to make such insertion.

12. More Than One Bid: If more than one bid is offered by any one bidder, in his own name

or in the name of his agent, partner, or other person, all bids submitted by such bidder shall

be rejected.

13. Non-Discrimination Clause: The successful bidder will be required to comply with the

terms of the attached Non-Discrimination Clause herein marked Attachment “C.”

14. Contractor Integrity Clause: The successful bidder will be required to comply with the

terms of the attached Contractor Integrity Clause herein marked Attachment “D.”

15. Addenda to Specifications: Addenda will ONLY be posted on the Westmoreland County

website https://www.westmorelandcountypa.gov/Bids.aspx . All Bidders are required to

periodically visit the County’s website for Addenda updates. It is ALL Bidders’

responsibility to verify that they have received and reviewed all addenda posted on the

County’s website before submitting a bid.

16. Term of Agreement: Term of this Agreement shall begin be on October 1, 2026 thru

September 30, 2027 with the option to extend the agreement for (1) one additional year at

the same price upon mutual consent of both parties.

17. Payment: The County will make payment to the successful bidder within 30 days of the

completion of work.

All invoices are to be submitted to: Christopher Haidze

Court Administrator

2 N. Main Street, M3

Greensburg, PA 15601

18. Contact Person: Any questions regarding this bid should be directed to Chris Haidze,

Magisterial District Court Administrator, at 724-830-3757 or email at

chaidze@westmorelandcountypa.gov

19. Cleaning Services will be required at different locations listed below in the Bid

Specifications.

20. Cleaning Services will be awarded in a Grand Total, not on an individual location basis.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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CLEANING SERVICES FOR MAGISTERIAL DISTRICT JUSTICE (MDJ) OFFICES

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See also