Cotton Patch Acres and Briarcliff Dr Paving 3 roads 07 2526 & 08 2526
| Location: | South Carolina |
|---|---|
| Posted: | Mar 6, 2026 |
| Due: | Apr 2, 2026 |
| Agency: | Chester Field County |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Title | Documents | Posting Date |
|
Cotton Patch Acres and Briarcliff Dr Paving 3 roads 07 2526 & 08 2526
|
Documents
|
03/06/2026
|
Attachment Preview
REQUEST FOR BIDS
For
CHESTERFIELD COUNTY
Cotton Patch Acres and Briarcliff Drive Paving - 3 ROADS
RFB: 07 2526 & 08 2526
Advertisement Date: Thursday, March 5, 2026
Project Number: 07 2526 & 08 2526
Bids Due: Thursday, April 2, 2026, 2:00 PM
Length: 2.03 Miles
Type: Asphalt Paving and Drainage on Cottonwood Lane, Cotton Patch Lane,
and Briarcliff Dr (3 County Roads) in Chesterfield County, South Carolina
Engineer: A. Morton Thomas & Associates, Inc (AMT)
Contractor:
Address:
Chesterfield County
Cotton Patch Acres and Briarcliff Drive Paving
1|Page
Table of Contents
SECTION I: NOTICE TO CONTRACTORS................................................................................................................................................... 5
SECTION II: CHESTERFIELD COUNTY DOCUMENTS ................................................................................................................................ 7
REQUEST FOR BID................................................................................................................................................................................... 8
SCOPE OF SOLICITATION ........................................................................................................................................................................ 9
INSTRUCTIONS TO OFFERORS ................................................................................................................................................................ 9
DEFINITIONS ........................................................................................................................................................................................... 9
COMPETITON.......................................................................................................................................................................................... 9
COUNTY AS PROCUREMENT AGENT ..................................................................................................................................................... 10
ADMENDMENTS TO SOLICITATION....................................................................................................................................................... 10
BID AS OFFER TO CONTRACT ................................................................................................................................................................ 10
DUTY TO INQUIRE ................................................................................................................................................................................. 10
QUESTIONS FROM OFFERORS............................................................................................................................................................... 10
RESTRICTIONS APPLICABLE TO OFFERORS ............................................................................................................................................ 10
PROPRIETARY/CONFIDENTIAL INFORMATION...................................................................................................................................... 10
DO NOT OMIT TAXES FROM BID ........................................................................................................................................................... 11
SUBMITTING YOUR OFFER OR MODIFICATIONS ................................................................................................................................... 11
SIGNING YOUR OFFER........................................................................................................................................................................... 11
DEADLINE FOR SUBMISSION OF OFFER ................................................................................................................................................ 11
SUBMITTING YOUR OFFER OR MODIFICATIONS: .................................................................................................................................. 11
PUBLIC OPENING .................................................................................................................................................................................. 12
RESPONSIVENESS/IMPROPER OFFERS .................................................................................................................................................. 12
AWARD ................................................................................................................................................................................................. 12
AWARD NOTIFICATION ......................................................................................................................................................................... 12
PROTESTS.............................................................................................................................................................................................. 12
SPECIAL INSTRUCTIONS: ....................................................................................................................................................................... 13
PRE-BID CONFERENCE - NOT REQUIRED/REQUIRED............................................................................................................................. 13
SUBMISSIONS OF QUESTIONS............................................................................................................................................................... 13
ADDITIONAL INFORMATION INQUIRIES................................................................................................................................................ 13
ADMINISTRATIVE RULES FOR RFP ......................................................................................................................................................... 13
TERMINOLOGY...................................................................................................................................................................................... 13
AMENDMENTS...................................................................................................................................................................................... 13
DISCUSSIONS/NEGOTIATIONS .............................................................................................................................................................. 13
PREPARATION OF BID ........................................................................................................................................................................... 13
BID FORMAT ......................................................................................................................................................................................... 13
CORRECTIONS MADE BY OFFEROR ....................................................................................................................................................... 14
COUNTY RESPONSIBILITY TO BID .......................................................................................................................................................... 14
OFFERORS RESPONSIBILITIES................................................................................................................................................................ 14
WITHDRAWAL OF BIDS ......................................................................................................................................................................... 15
MINIMUM QUALIFICATIONS................................................................................................................................................................. 15
REJECTION OF OFFERS .......................................................................................................................................................................... 15
EVALUATION OF BIDS ........................................................................................................................................................................... 15
EVALUATION CRITERIA.......................................................................................................................................................................... 16
DISCUSSIONS WITH RESPONSIVE OFFERORS ........................................................................................................................................ 16
ORAL PRESENTATION............................................................................................................................................................................ 16
NOTIFICATION OF INTENT OR STATEMENT OF AWARD........................................................................................................................ 16
UNSUCCESSFUL OFFERORS; .................................................................................................................................................................. 16
RIGHT TO PROTEST ............................................................................................................................................................................... 16
TERMS AND CONDITIONS ..................................................................................................................................................................... 16
AFFIRMATIVE ACTION........................................................................................................................................................................... 16
ASSIGNMENT ........................................................................................................................................................................................ 16
CONTRACT AMENDMENTS ................................................................................................................................................................... 16
COMPLIANCE WITH LAWS .................................................................................................................................................................... 16
FORCE MAJEURE: .................................................................................................................................................................................. 17
TABLE OF CONTENTS CONTINUED
Chesterfield County
Cotton Patch Acres and Briarcliff Drive Paving
2|Page
TABLE OF CONTENTS CONTINUED
INDEMNIFICATION................................................................................................................................................................................ 17
LEGAL OR CONSULTANT SERVICES........................................................................................................................................................ 17
PAYMENT FOR GOODS & SERVICES ...................................................................................................................................................... 17
PRIME CONTRACTOR RESPONSIBILITY:................................................................................................................................................. 17
RECORDS RETENTION & RIGHT TO AUDIT ............................................................................................................................................ 17
SC LAW CLAUSE .................................................................................................................................................................................... 18
SUBCONTRACTING................................................................................................................................................................................ 18
TERMINATION....................................................................................................................................................................................... 18
OFFEROR RESPONSIBILITY .................................................................................................................................................................... 18
OWNERSHIP OF MATERIAL ................................................................................................................................................................... 18
SOUTH CAROLINA SALES TAX................................................................................................................................................................ 19
PROHIBITION OF GRATUITIES ............................................................................................................................................................... 19
SCOPE OF WORK/SPECIAL INSTRUCTIONS:........................................................................................................................................... 19
CALENDAR OF EVENTS .......................................................................................................................................................................... 19
SOLICITATION AVAILABLE TO VENDORS ............................................................................................................................................... 19
OFFEROR'S QUESTIONS DUE:................................................................................................................................................................ 19
OFFEROR'S QUESTIONS ANSWERED ..................................................................................................................................................... 19
DEADLINE FOR RECEIPT OF OFFERS ...................................................................................................................................................... 19
LOCATION FOR RECEIPT OF OFFERS:..................................................................................................................................................... 19
SECTION III: EXHIBITS ......................................................................................................................................................................... 20
NON-COLLUSION AFFIDAVIT: ............................................................................................................................................................... 21
CERTIFICATE OF FAMILIARITY ............................................................................................................................................................... 22
REQUEST FOR WRITTEN RESPONSE...................................................................................................................................................... 23
"NO RESPONSE" RESPONSE FORM ....................................................................................................................................................... 24
SECTION IV: BID DOCUMENTS ............................................................................................................................................................. 25
BID BOND ............................................................................................................................................................................................. 26
BID FORM ............................................................................................................................................................................................. 27
SECTION V: GENERAL CONDITIONS & CONTRACT ................................................................................................................................ 33
GENERAL CONDITIONS ......................................................................................................................................................................... 34
FORM OF AGREEMENT ......................................................................................................................................................................... 39
PERFORMANCE BOND .......................................................................................................................................................................... 44
PAYMENT BOND ................................................................................................................................................................................... 45
SECTION VI: SPECIAL PROVISIONS ....................................................................................................................................................... 46
DEFINITION AND TERMS....................................................................................................................................................................... 47
SUBSTANTIAL COMPLETION OF WORK................................................................................................................................................. 47
STANDARD DRAWINGS......................................................................................................................................................................... 47
AWARD OF CONTRACT ......................................................................................................................................................................... 47
BID ITEMS AND QUANTITIES................................................................................................................................................................. 47
CONSTRUCTION STAKES, LINES, AND GRADES ..................................................................................................................................... 48
QUALIFIED PRODUCT LISTINGS............................................................................................................................................................. 48
SOUTH CAROLINA MINING ACT............................................................................................................................................................ 48
DBE PARTICIPATION ............................................................................................................................................................................. 48
CONSTRUCTION QUALITY CONTROL AND ASSURANCE TESTING.......................................................................................................... 48
INSURANCE REQUIREMENTS................................................................................................................................................................ 48
RETAINAGE ........................................................................................................................................................................................... 48
PROMPT PAYMENT CLAUSE ................................................................................................................................................................. 49
MANUFACTURERS MATERIALS CERTIFICATION AND CERTIFIED TESTS ................................................................................................ 49
REQUIRED MEDIA NOTIFICATION FOR CONSTRUCTION PROJECTS ...................................................................................................... 49
REQUIRED COMPLIANCE CONCERNING ILLEGAL ALIENS...................................................................................................................... 49
PROSECUTION OF ROAD IMPROVEMENT WORK.................................................................................................................................. 49
CONTRACT TIME AND EXTENSION OF CONTRACT TIME....................................................................................................................... 50
FAILURE TO COMPLETE WORK ON TIME .............................................................................................................................................. 50
COORDINATION OF UTILITY RELOCATION WORK WITH HIGHWAY CONSTRUCTION ........................................................................... 50
BORROW EXCAVATON FOR SHOULDERS.............................................................................................................................................. 50
MAINTENANCE STONE: ........................................................................................................................................................................ 50
WORK TO BE INCLUDED IN THIS PROJECT ............................................................................................................................................ 50
Chesterfield County
Cotton Patch Acres and Briarcliff Drive Paving
3|Page
TABLE OF CONTENTS CONTINUED
BITUMINOUS SURFACING..................................................................................................................................................................... 50
BITUMINOUS SURFACING - SINGLE TREATMENT TYPE 3...................................................................................................................... 51
BITUMINOUS SURFACING OPERATIONS............................................................................................................................................... 51
ASPHALT PAVEMENTS .......................................................................................................................................................................... 51
HOT MIXED ASPHALT PAVEMENT/INTERMEDIATE/SURFACE COURSE ................................................................................................ 51
PRIME OR TACK COAT .......................................................................................................................................................................... 51
MILLING EXISTING ASPHALT PAVEMENT.............................................................................................................................................. 51
WARM MIXED ASPHALT PAVEMENT .................................................................................................................................................... 51
MAINTENANCE OF TRAFFIC .................................................................................................................................................................. 51
MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES ........................................................................................................................... 52
TRAFFIC CONTROL ................................................................................................................................................................................ 52
PAVEMENT MARKINGS......................................................................................................................................................................... 54
REMOVAL OF PAVEMENT MARKINGS .................................................................................................................................................. 54
CONSTRUCTION SCHEDULE .................................................................................................................................................................. 54
SURPLUS MATERIAL.............................................................................................................................................................................. 54
SEEDING ............................................................................................................................................................................................... 54
PERMANENT PIPE CULVERTS................................................................................................................................................................ 54
LUMP SUM BID ITEMS .......................................................................................................................................................................... 54
HOT MIX ASPHALT (LIQUID INCLUDED) ................................................................................................................................................ 54
TESTING................................................................................................................................................................................................ 54
WORK SCHEDULE ................................................................................................................................................................................. 54
ASPHALT BINDER ADJUSTMENT INDEX ................................................................................................................................................ 55
WARRANTY........................................................................................................................................................................................... 55
BID DOCUMENTS.................................................................................................................................................................................. 55
HMA FULL DEPTH PATCHING ............................................................................................................................................................... 55
PATCH OVER PIPE CUT.......................................................................................................................................................................... 55
COMPLETION DATE .............................................................................................................................................................................. 55
CLEAN UP ............................................................................................................................................................................................. 55
SECTION VII: SUPPLEMENTAL SPECIFICATIONS .................................................................................................................................... 56
THE SOUTH CAROLINA MINING ACT..................................................................................................................................................... 57
PROMPT PAYMENT CLAUSE ................................................................................................................................................................. 58
EROSION CONTROL MEASURES............................................................................................................................................................ 59
SECTION VIII: PROJECT INFORMATION ................................................................................................................................................ 61
RESURFACING PLANS ........................................................................................................................................................................... 62
PROJECT STANDARD DRAWINGS ........................................................................................................................................................ 63
PERMANENT CONSTRUCTION SIGNS.................................................................................................................................................. 68
SECTION IX: APPENDICES .................................................................................................................................................................... 69
APPENDIX A ......................................................................................................................................................................................... 69
APPENDIX B ........................................................................................................................................................................................ 70
Chesterfield County
Cotton Patch Acres and Briarcliff Drive Paving
4|Page
SECTION I: NOTICE TO CONTRACTORS
PROJECT NAME: COTTON PATCH ACRES AND BRIARCLIFF DRIVE ASPHALT PAVING
PROJECT NUMBER: 07 2526 & 08 2526
PROJECT LOCATION: 3 ROADS in Chesterfield County, South Carolina
BID BOND/SECURITY: Required at 5% of the bid amount
PERFORMANCE BOND: Required at 100% of the bid amount
PAYMENT BOND: Required at 100% of the bid amount
DBE PARTICIPATION: Encouraged at 5% or greater
DESCRIPTION OF PROJECT: Asphalt Paving, Drainage, and various other related items on 3
County Roads in Unincorporated Chesterfield County, South Carolina
AGENCY/OWNER: Chesterfield County, 178 Mill St, Chesterfield SC 29709
ENGINEER: A. Morton Thomas & Associates, Inc.(AMT) 4105 Faber Place Drive Suite 120, North Charleston, SC 29405
Project Manager, Pat Merewether, Phone: 843-501-9720
Email: pmerewether@amtengineering.com
QUESTIONS: All questions, requests, and correspondence shall be addressed to the Project Manager,
Pat Merewether. All questions concerning the Bid Documents shall be in writing and submitted by
March 19, 2026. All answers and questions will be sent to all known plan holders.
PLANS AND BIDDING DOCUMENTS: Chesterfield County Procurement Office
PLAN DEPOSIT: Bid Documents may be obtained as electronic copy from the engineer or
the county website at no charge. $150.00 nonrefundable fee for hard copy
BID CLOSING AND OPENING:
Thursday, April 2, 2026
BID SUBMITTAL: Submit Sealed Bids clearly marked “RFB: 07 2526 & 08 2526” with the
bidder’s name, address, and South Carolina contractor license number on the envelope
to: Chesterfield County Finance Department, Attn: Heather Felts, Finance Director, 178
Mill Street, Chesterfield, SC 29709
SUBSTANTIAL COMPLETION: Project will be completed and ready for final inspection on October 31, 2026
Chesterfield County
Cotton Patch Acres and Briarcliff Drive Paving
5|Page
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