1922 Club

Location:	Ohio
Posted:	Dec 12, 2024
Due:	Dec 20, 2024
Agency:	Ohio Facility Construction Commission
Type of Government:	State & Local
Category:	84 - Clothing, Individual Equipment, and Insignia
Solicitation No:	OSU-230836 (Revised)
Publication URL:	To access bid details, please log in.

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Request for Qualifications (Architect / Engineer)

State of Ohio Standard Forms and Documents

Administration of Project: Local Higher Education

Project Name 1922 Club

Response Deadline 12/20/2024

2:00 PM local time

Project Location Ohio Stadium (0082)

Project Number

OSU-230836

City / County Columbus / Franklin

Project Manager

Ross Quellhorst

Owner

The Ohio State University

Contracting Authority Local Higher Education

Delivery Method Construction Manager as Risk

Prevailing Wages State

No. of paper copies requested (stapled, not bound)

No. of electronic copies requested (PDF)

Submit the Statements of Qualifications (Form F110-330) via email to: 1922_Club.01_Selection@docs.e-builder.net

In the subject line, include the project number and name for RFQ you are responding to. See Section J of this RFQ for

additional submittal instructions.

Submit all questions regarding this RFQ in writing to Ross Quellhorst at quellhorst.9@osu.edu with the project number

included in the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on the

OFCC website at Bids & RFQs on a regular basis until one week before the response deadline. The name of the party

submitting a question will not be included on the Q&A document.

Project Overview

A. Project Description

This project is a wonderful opportunity to celebrate the enduring symbol of tradition, pride, and unity. Ohio Stadium serves

as the sacred ground where Buckeye spirit comes alive. Constructed in 1922, the stadium is home to the Ohio State

Buckeyes Football and the community of Buckeye faithful who cheer them on. This project will renovate approximately

12,000 SF of vacant space on the east side of Ohio Stadium into premium club and event space. The project includes

new kitchen, catering space and a full bar on the main level, plus a mezzanine space with an additional bar and private

event rooms. The space will host approx. 750 patrons for game days events and daily restaurant operations.

A study and Program of Requirements were completed in 2023 which will be provided to shortlisted teams. The selected

AE will be required to verify and validate the program and budget.

This project is required to be designed and delivered within a collaborative BIM-enabled environment following The Ohio

State University BIM Project Delivery Standards. The Primary firm submitting for the project will be required to have the

BIM expertise capable of meeting the aforementioned standards. The Ohio State University BIM Project Delivery

Standards can be accessed via the OSU FOD website: BIM Project Delivery Standards.

The minimum required BIM Use Cases for this project are noted below. Details on the BIM Uses Cases are outlined in

Section 2 of the Ohio State University BIM Project Delivery Standards.

Design BIM Use Case

2.3.1.1. Model Authoring – Design Intent BIMs (Required for the

Architectural team and the Engineering team)

2.3.1.2. Model Authoring – Design Intent BIMs (Required for the

architectural team, preferred for the engineering team)

2.3.2. Existing Conditions Documentation/Modeling

2.3.3. Program of Requirements (PoR) Validation

2.3.4. Site Design

2.3.5. Model Based User Group Meetings/Reviews

2.3.6. Sustainability (Energy Modeling/Simulation and

Performance)/ Design Simulation/Analysis

2.3.7. Clash Prevention

2.3.8 Quantity Schedule

Construct BIM Use Case

2.4.1. Model Authoring – Trade Coordination BIMs

2.4.2. Model Authoring – Shop/Fabrication BIMs

2.4.3. Clash Detection

Required Additional Notes

F110-02-2022-MAR

Publish Date: 11/22/24, Revised: 12/10/24

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Request for Qualifications (Architect / Engineer) continued

Design BIM Use Case

2.4.4. Model-based Scheduling (Sequencing/Simulation)

2.4.5. Model-based Estimating (Quantification/Cost Estimating)

2.4.6. Site Analysis Planning

Required Additional Notes

The minimum required deliverables for this project are noted below. Details on the BIM deliverables are outlined in

Section 4 of the Ohio State University BIM Project Delivery Standards

Deliverable

BIM Execution Plan

Design Intent BIMs

Revit Model Rule Set Results

Interim Architectural and Structural

Conformed Design Intent BIMs

Project Base Point

Conformed Design Intent BIMs

Interim Asset Worksheet

Final Asset Worksheet

Required

This project includes asset tagging. The Primary firm submitting for the project is required to have the expertise capable of

meeting this prerequisite and is responsible to support their consultants to meet this requirement. The Asset Tagging

Process Diagram, Asset Worksheet Template, and LOD Matrix can be accessed via the OSU FOD website

(https://fod.osu.edu/resources) under Design Guidelines, Specifications, Standards; Specifications and Standards;

Building Information Modeling (BIM).

B. Scope of Services

The project and construction budget as listed in this RFQ is estimated. The project has been approved for design services

only. This request is for Architect/Engineer (A/E) to provide design and project management to establish the schematic

design concept, design development, construction documents, bidding, construction contract administration and post-

construction services.

A POR was developed in Fall 2023 which will be required to be validated by the AE team. The AE will be required to

partner with the CM to validate the estimate and total budget developed for the project using the target value budget /

target value design process.

The project shall follow the applicable University Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf.

The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and

clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Architect/Engineer Agreement detailed

cost components to address the Owner’s project requirements. Participate in the Encouraging Growth, Diversity & Equity

(EDGE) Program as required by statute and the Agreement. Required Professional Liability Insurance will be per Exhibit A

– A/E Terms and Conditions Article 7.2.6.

As required by the Agreement, and as properly authorized, provide the following categories of services:

• Program Verification

• Schematic Design

• Design Development

• Construction Document Preparation

• Bid and Award Support

• Conformed Documents

• Construction Administration

• Post-Construction

• Additional Services of all types

Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required

for each. A copy of the standard Agreement can be obtained at the OFCC website at Architect and Engineer Agreements.

The selected A/E will be required to sign the standard agreement. No modifications to the requirements in the agreement

will be accepted.

During the construction period, provide not less than 6 hours (excluding travel time) on-site construction administration

services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site

F110-02-2022-MAR

Publish Date: 11/22/24, Revised: 12/10/24

Page 2 of 5

Request for Qualifications (Architect / Engineer) continued

representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having

relevant and appropriate types of construction administration experience.

The project team (Owner / A/E / Contractor) will be required to utilize e-Builder, the University’s Project Management

System, for all compatible services required by the University.

The Ohio State University is dedicated to providing a safe and healthy environment for students, patients, staff, visitors,

and contractors. While not exclusive, guidelines governing safety expectations for construction/ renovation projects within

Ohio State buildings are set forth in the Building Design Standards Appendix V and are summarized here:

https://fod.osu.edu/resources, under the section titled “Construction Site Safety Requirements.”

Closeout Services: The closeout for this project is required to be delivered in an electronic cloud-based format using the

e-Builder Project Management System and adhere to The Ohio State University Project Closeout Standards. The Ohio

State University Project Closeout Standards can be accessed via the OSU FOD vender resource website

(https://fod.osu.edu/resources) under Post Construction / Close Out.

For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form

F110-330), below is a list of relevant scope of work requirements for this RFQ:

1. Design experience working within Athletic Facilities on University Campuses

2. Proven experience working within challenging design schedules and budgets aligned to meet Athletic

playing schedules.

3. Sustainable Design Experience

4. Projects delivered in a collaborative BIM-enabled environment

5. Experience working on high-end venues designed to host sophisticated events and gatherings providing an

upscale and exclusive atmosphere and experience.

For the purpose of the selection of 10 Relevant Projects in Section F of the Statement of Qualification (Form F110-330),

projects must be designed by the Lead Firm.

C. Estimated Budget / Funding

State Funding:

Other Funding:

$15,000,000

Construction Cost: $11,431,584

Total Project Cost: $15,000,000

D. Anticipated Schedule

Professional Services Start:

Construction Notice to Proceed:

Substantial Completion of all Work:

Professional Services Completed:

01 / 25

09 / 25

08 / 26

10 / 26

E. Estimated Basic Fee Range (see note below)

F. EDGE Participation Goal

6.6% to 7.1%

Percent of initial Total A/E Fee:

NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents,

(5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The

Basic Fee includes all professional design services and consultant services necessary for proper completion of the Basic Services, including

validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for the

project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above. The Basic

Fee excludes any Additional Services required for the project.

G. Basic Service Providers Required (see note below)

Lead A/E Discipline: Architecture

Secondary

Mechanical-Electrical-Plumbing Eng.

Disciplines:

Structural Eng.

H. Additional Service Providers Required

Restaurant / Bar Design - Interiors

AV/Technology/Communications/Security

Interior Design/Furniture Design

NOTE: The lead A/E shall be (1) an architect registered pursuant to ORC Chapter 4703, (2) a landscape architect registered pursuant to ORC

Chapter 4703, or a (3) professional engineer or (4) professional surveyor licensed pursuant to ORC Chapter 4733.

I. Evaluation Criteria for Selection

F110-02-2022-MAR

Publish Date: 11/22/24, Revised: 12/10/24

Page 3 of 5

Request for Qualifications (Architect / Engineer) continued

• Demonstrated ability to meet Owner’s programmed project vision, scope, budget, and schedule on previous

projects.

• Demonstrated ability to meet Owner’s Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf.

• Previous experience compatible with the proposed project (e.g., type, size).

• Relevant past work of prospective firm’s proposed consultants.

• Past performance of prospective firm and its proposed consultants.

• Qualifications and experience of individuals directly involved with the project.

• Proposer’s previous experience (numbers of projects, sizes of projects) when working with its proposed

consultants.

• Design quality and demonstrated ability of prospective firm and its proposed consultants to provide design

services which represent the University’s Design Guidelines for Buildings and Landscape buildings-

landscape.pdf

• Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM

schedules as a project management resource.

• Approach to and success of using partnering and Alternative Dispute Resolution.

• Proximity of prospective firms to the project site.

• Proposer’s apparent resources and capacity to meet the needs of this project.

• The selected A/E and all its consultants must have the capability to use the Internet within their normal business

location(s) during normal business hours.

Interested firms are required to address their BIM project delivery experience and how they will implement Building

Information Modeling (“BIM”) on the project by documenting:

• The ability for the entire team to effectively collaborate and share models and data.

• Each discipline’s model manager and their relevant experience.

• How the A/E will support a consultant that does not have sufficient BIM experience to meet the above

expectations.

Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program

form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract

with and use EDGE-certified Business Enterprise(s), as a part of the A/E’s team. The Intent to Contract and to Perform

and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be

attached to the A/E’s Technical Proposal. Both forms can be accessed via the OFCC website at Procurement Forms. The

Intent to Contract and to Perform form is again required at the Fee Proposal stage.

If the A/E firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a

completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform forms

signed by both parties with its Statement of Qualifications.

For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will

participate in the delivery of the proposed professional services solicited in the RFQ.

Interested A/E firms must indicate on their Statement of Qualifications, the locations where their services will be

performed in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D

related to providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting

purchases from or investment in any Russian institution or company. Failure to do so may cause their Statement of

Qualifications to be rejected.

J. Submittal Instructions

Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC

website at Procurement Forms.

Electronic submittals should be combined into one PDF file saved with the form name, project number listed on the RFQ

and your firm’s name (ex. F110-330_OSU-nnnnnn_Firm Name). Use the “print” feature of Adobe Acrobat or similar

software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go

to Advanced, then PDF Optimizer.

Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a

maximum file size of 25 MB.

Firms are requested to identify professional registrations, memberships, and credentials including: LEED GA, LEED AP,

LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials.

Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.

F110-02-2022-MAR

Publish Date: 11/22/24, Revised: 12/10/24

Page 4 of 5

Architect / Engineer Selection Rating Form

State of Ohio Standard Forms and Documents

Project Name 1922 Club

Project Number OSU-230836

Proposer Firm

City, State, Zip

Selection Criteria

1. Primary Firm Location, Workload and Size (Maximum 10 points)

a. Proximity of firm to project site

b. Amount of fees awarded by Contracting Authority in

previous 24 months

c. Number of licensed professionals

Less than 100 miles

100 miles to 200 miles

More than 200 miles

Less than $200,000

$200,000 to $1,000,000

More than $1,000,000

Less than 2 professionals

2 to 10 professionals

More than 10 professionals

2. Primary Firm Qualifications (Maximum 30 points)

a. Project management lead

b. Project design lead

c. Technical staff

d. Construction administration staff

Experience / ability of project manager to

manage scope / budget / schedule / quality

Experience / creativity of project designer to

achieve owner’s vision and requirements

Experience / ability of technical staff to create

fully coordinated construction documents

Experience / ability of field representative to

identify and solve issues during construction

3. Key Consultant Qualifications (Maximum 20 points)

a. Key discipline leads

Experience / ability of key consultants to

perform effectively and collaboratively

b. Proposed EDGE-certified Consultant participation*

One point for every 2 percent increase in

professional services over the EDGE

participation goal

4. Overall Team Qualifications (Maximum 10 points)

a. Previous team collaboration

b. OSU Sustainability Standards or LEED** project

experience

c. BIM project experience

d. Team organization

Less than 2 sample projects

2 to 4 sample projects

More than 4 sample projects

LEED v4.0 or v4.1 projects

OSU Sustainability Standards projects

Training and knowledge

Direct project experience

Clarity of responsibility / communication

demonstrated by table of organization

5. Overall Team Experience (Maximum 30 points)

a. Previous team performance

b. Experience with similar projects / delivery methods

c. Budget and schedule management

d. Knowledge of Ohio Capital Improvements process

Past performance as indicated by

evaluations and letters of reference

Less than 3 projects

3 to 6 projects

More than 6 projects

Performance in completing projects within

original construction budget and schedule

Less than 3 projects

3 to 6 projects

More than 6 projects

Value

Score

Max

0 - 10

0-5

0 - 10

0-5

Max

= 20

0 - 15

0-5

Max

0-2

0 - 10

0-3

4-6

7 - 10

0-5

0-1

2-3

4-5

* Must be comprised of professional design services consulting firm(s) and NOT the lead firm – For more

information on scoring this and other criteria refer to the OFCC website under Procurement Forms.

** Leadership in Energy & Environmental Design administered by Green Building Certification Inc.

Notes:

Evaluator:

Name

Subtotal

F110-02-2022-MAR

Signature

Publish Date: 11/22/24, Revised: 12/10/24

Date

Page 5 of 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Publish Date	Due Date	Project Number	Owner	Project Name	Primary Service	Estimated Project Cost	Q&A	Short List	Notes
11/22/2024	12/20/2024	OSU-230836 (Revised)	The Ohio State University	1922 Club	A/E	$15,000,000	N/A	TBD

1922 Club

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See also