SITE MANAGEMENT SERVICES FOR PAHUA HEIAU

Location:	Hawaii
Posted:	Oct 4, 2025
Due:	Nov 3, 2025
Agency:	Office of Hawaiian Affairs
Type of Government:	State & Local
Category:	Q - Medical Services R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

10/03/25- Request For Proposals (RFP No. LLP 2026-001)

The Office of Hawaiian Affairs (OHA) is seeking proposals from qualified agencies for Site Management Services for Pahua Heiau to be utilized to procure vegetative maintenance, educational outreach, and stewardship services at Pahua Heiau located at 7142 Makahuʻena Place, Maunalua, Hawai‘i 96825. TMK: (1) 3-9-056:038.

Notice is hereby given that pursuant to Chapter 103D, Hawai‘i Revised Statutes, as amended, (hereinafter “HRS”), the Office of Hawaiian Affairs (hereinafter “OHA”) will be accepting proposals from qualified firms to provide site management services that address OHA’s need to strengthen its image in the community.

This RFP may be downloaded from either the State Procurement Office (hereinafter “SPO”) website at https://hiepro.ehawaii.gov or the OHA website at www.oha.org/solicitations beginning Friday, October 03, 2025. Proposals shall be submitted no later than 2:00 p.m. Hawaiʻi Standard Time (hereinafter “HST”), Monday, November 03, 2025. Proposals shall be submitted through the HIePRO website.The OHA reserves the right to reject any and all proposals and to accept any proposal, in whole or in part, when in the best interest of the OHA and the State. Questions relating to this solicitation shall be sent to proposals@oha.org.

Activity	Scheduled Dates
Release of Request for Proposals	Friday, 10/3/2025
Due Date to Submit Questions	Wednesday, 10/15/2025, 2:00 p.m. HST
OHA’s Response to Questions	Monday, 10/20/2025, 2:00 p.m. HST
Proposals Due Date/Time	Monday, 11/03/2025, 2:00 p.m. HST
Proposal Evaluations	Wednesday 11/4/2025 – Monday 11/10/2025
Offerors’ Presentation/Discussion (if necessary)	TBD
Best and Final Offer (if necessary)	TBD
Notice of Award	Nov-25
Contract Start Date	Dec-25

RFP-26061-Site-Management-Services-for-Pahua-Heiau.pdf

Attachment-1-PROPOSAL-SUBMITTAL-CHECKLIST

Attachment-2-RFP-REGISTRATION-FORM

Attachment-3-SAMPLE-COVER-LETTER

Attachment-4-Acknowledgement-of-Addenda

Attachment-5-PU-012-WAGE-CERTIFICATE

Attachment-6-OFFER-FORM-OF-1-AND-OF-2

Attachment-7-General-Terms-and-Conditions-2

Attachment-8-2025-2026-Hawaii-State-Government-Observed-Holidays

___________________________________________________________________________________________________________________________________

09/26/2025 – Request for Quotes (“RFQ”) No. COMM 2026-004

PRINTING OF THE 2025 OFFICE OF HAWAIIAN AFFAIRS ANNUAL REPORT

Notice is hereby given that the Office of Hawaiian Affairs (hereinafter “OHA”) will be accepting quotes from interested Offerors to provide printing services for the 2025 OHA Annual Report.

Quotes shall be submitted to the HIePRO website by 2:00 p.m. Hawai’i Standard Time (HST), Friday, October 10, 2025.

RFQ COMM 2026-004

OHA GENERAL TERMS AND CONDITIONS

Addendum No. 1 – Amendment to Due Date

Attachment Preview

State of Hawai‘i

REQUEST FOR PROPOSALS

RFP NO. LLP 2026-001

SITE MANAGEMENT SERVICES FOR PAHUA HEIAU

ISSUE DATE: Friday, October 3, 2025

DUE DATE: Monday, November 3, 2025, 2:00 p.m. HST

The Office of Hawaiian Affairs

560 N. Nimitz Highway, Suite 200

Honolulu, Hawaiʻi 96817

Notice to Interested Parties: Offerors interested in submitting a proposal are encouraged to

Coordinator via email at proposals@oha.org. See Attachment 2 – RFP Registration Form.

Notice to Offerors

(Chapter 103D, Hawai‘i Revised Statutes)

REQUEST FOR PROPOSAL (“hereinafter “RFP”) No. LLP 2026-001

Notice is hereby given that pursuant to Chapter 103D, Hawai‘i Revised Statutes, as

amended, (hereinafter “HRS”), the Office of Hawaiian Affairs (hereinafter “OHA”) will be

accepting proposals from qualified firms to provide site management services that address

OHA's need to strengthen its image in the community.

This RFP may be downloaded from either the State Procurement Office (hereinafter

“SPO”) website at https://hiepro.ehawaii.gov or the OHA website at www.oha.org/solicitations

beginning Friday, 10/03/2025.

Proposals shall be submitted via HIePRO by no later than 2:00 p.m. Hawai‘i Standard Time

(hereinafter “HST”), Monday, 11/03/2025. Proposals shall be submitted through the HIePRO

website.

The OHA reserves the right to reject any and all proposals and to accept any proposal in whole

or in part when in the best interest of the OHA and the State. Questions relating to this

solicitation shall be sent to the HIePRO website.

OFFICE OF HAWAIIAN AFFAIRS

Kaialiʻi Kahele

Board of Trustees Chairperson,

Chief Procurement Officer, Head of Purchasing Agency

Table of Contents

Section 1 – Administrative Overview ............................................................................................. 4

Section 2 – Scope of Services ....................................................................................................... 15

Section 3 – Proposal Format and Instructions .............................................................................. 30

Section 4 – Proposal Evaluation & Award ................................................................................... 36

Section 5 - Attachments................................................................................................................ 41

Attachment 1 - Proposal Submittal Checklist

Attachment 2 – RFP Registration Form

Attachment 3 – Sample Cover Letter

Attachment 4 - Acknowledgement of Addenda

Attachment 5 – Wage Certificate

Attachment 6 – Offer Form OF-1 and OF-2

Attachment 7 – General Terms and Conditions

Attachment 8 - 2025-2026 Hawai‘i State Government Observed Holidays

Section 1 – Administrative Overview

I. Authority

In 1978, the Article XII of the State of Hawai‘i Constitutional Convention established the

Office of Hawaiian Affairs (hereinafter “OHA”) to address the historical injustices and

challenges arising out of those circumstances. Chapter 10 of the Hawaiʻi Revised

Statutes, as amended, outlines the OHA’s duties and purposes, including promoting and

protecting the rights of Native Hawaiians.

The OHA is a semi-autonomous public agency of the State of Hawai‘i, with the legal

mandate of bettering the conditions of Native Hawaiians. The OHA’s mission is “To

mālama (protect) Hawaiʻi’s people and environmental resources and the OHA’s assets

toward ensuring the perpetuation of the culture, the enhancement of lifestyle, and the

protection of entitlements of Native Hawaiians while enabling the building of a strong

and healthy Hawaiian people and nation, recognized nationally and internationally.”

The OHA seeks to competitively procure and engage a qualified Offeror to provide Site

management services to the OHA.

A determination has been made that the OHA is unable to secure these services through a

low bid process. Factors included in the determination are: 1) price is not the primary

consideration in determining an award; 2) the resulting contract may need to be other

than a fixed price type; 3) the specifications for the services cannot be sufficiently

described through low bid process; 4) oral or written discussion need to be conducted

with Offerors concerning their proposals; 5) Offerors may need to revise their proposal,

including price; and 6) the award needs to be based on a comparative evaluation in order

to determine the most advantageous offering to the OHA. To that end, a low bid process

is not practicable.

This RFP is issued under the provisions of Chapter 103D, HRS, as amended, and its

companion administrative rules. Offerors are charged with presumptive knowledge of all

requirements of the cited authorities. Submission of a valid executed proposal by any

Offeror will constitute admission of such knowledge on the part of such Offeror.

II. RFP Organization

This RFP is organized into five (5) sections:

Section 1: Administrative Overview – Provides Offeror with an overview of the

procurement and contracting process.

Administrative Overview

RFP No. LLP 2026-001 SITE MANAGEMENT SERVICES FOR PAHUA HEIAU

Section 2: Scope of Services – Provides Offeror with a general description of the tasks to

be performed, delineates Offeror’s responsibilities, and defines deliverables as

applicable.

Section 3: Proposal Form and Instruction – Describes the required format and content for

the proposal.

Section 4: Proposal Evaluation & Award – Describes how proposals will be evaluated.

Section 5: Attachments

III. Contracting Office

The Contracting Office is responsible for overseeing the procurement and issuing the

Contract resulting from this RFP. The Contracting Office is:

Office of Hawaiian Affairs

Procurement Services Program

560 North Nimitz Highway, Suite 200

Honolulu, Hawai‘i 96817

Telephone: (808) 594-1888

The RFP Coordinator or his/her designated representative is listed below:

Gregory Chang

Office of Hawaiian Affairs

Procurement Services Program

560 North Nimitz Highway, Suite 200

Honolulu, Hawai‘i 96817

The OHA reserves the right to change the RFP Coordinator without prior written notice.

The OHA Resource Management – Land Assets Department is responsible for

administering and monitoring the Contract. The designated Contract Administrator or

his/her designated representative is responsible for monitoring the activities performed

under the Contract and is identified as:

Sean Laakea Rabes

Office of Hawaiian Affairs

560 North Nimitz Highway, Suite 200

Honolulu, Hawai‘i 96817

Any changes to the Contract Administrator or his/her designated representative will be

provided in writing to the Offeror. The OHA reserves the right to make the changes to

the Contract Administrator.

Administrative Overview

RFP No. LLP 2026-001 SITE MANAGEMENT SERVICES FOR PAHUA HEIAU

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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SITE MANAGEMENT SERVICES FOR PAHUA HEIAU

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See also