EMERGENCY FUEL SERVICES

Location:	Louisiana
Posted:	Apr 1, 2026
Due:	Apr 21, 2026
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	91 - Fuels, Lubricants, Oils, and Waxes
Solicitation No:	923456-26-22-2
Publication URL:	To access bid details, please log in.

Attachment Preview

ST. TAMMANY PARISH

MICHAEL B. COOPER

PARISH PRESIDENT

NOTICE TO BIDDERS

ST. TAMMANY PARISH

Sealed bids will be received by the Department of Procurement until 2:00 p.m., Tuesday, April

21, 2026, and then opened and read publicly at that time by the Procurement Staff for the following

project:

Bid # 26-22-2– Emergency Fuel Services

This bid package is available online at www.bidexpress.com or LaPAC

https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=185. It is

the Vendor’s responsibility to check Bid Express, or LaPAC frequently for any possible addenda

that may be issued. The Parish is not responsible for a Vendor’s failure to download any addenda

documents required to complete a submission.

The project classification is:

Materials

Paper Bids must be sealed. In addition, the outside of the envelope, box, or package containing

the Bid shall be marked with the following information. Name and Address of the Bidder, the State

Contractor’s License Number of the Bidder (if the work is estimated at $50k or more), the Bid

Name, and the Bid Number. Bids submitted without this information may be deemed non-

responsive.

Bids will be received at 21454 Koop Dr., Suite 2F, Mandeville, LA 70471 from each bidder or his

agent and given a written receipt, by certified mail with return receipt requested, or electronically

at www.bidexpress.com.

The Procurement Department can be contacted by telephone at (985) 898-2520 or via e-mail at

Procurement@stpgov.org. St. Tammany Parish Government reserves the right to reject any or all

quotes and to waive informalities.

PROCUREMENT DEPARTMENT

P.O. BOX 628 | COVINGTON, LOUISIANA | 70434 | PROCUREMENT@STPGOV.ORG | 985-898-2520

WWW.STPGOV.ORG

Version 2026.1

BID PROPOSAL

ST. TAMMANY PARISH

GOVERNMENT

BID PACKAGE FOR

EMERGENCY FUEL SERVICES

BID NO.: 26-22-2

March 25, 2026

Version 2025.1

Section 01

Table of Contents

Section 01

Section 02

Section 03

Section 04

Section 05

Section 06

Section 07

Section 08

Table of Contents

Instructions to Bidders

Summary of Work

Specifications/Pricing Sheet

Federal Contract Clauses

Certification Regarding Lobbying

Sample Corporate Resolution

Sample Contract

Version 2025.1

Section 02

Instructions to Bidders

Bidders are urged to promptly review the requirements of this specification and submit questions

for resolution as early as possible during the bid period. Questions or concerns must be submitted

in writing to the Procurement Department no later than 2:00 CST seven (7) working days prior to

the bid opening date. Otherwise, this will be construed as acceptance by the bidders that the intent

of the specifications is clear and that competitive bids may be obtained as specified herein. Protests

with regard to the specification documents will not be considered after bids are opened.

1. Bid security is not required for this bid. Be sure that your bid is properly signed. The bid

must be fully completed.

2. The Owner is the St. Tammany Parish Government (the “Parish”).

3. The terms “he/his” and “it/its” may be used interchangeably.

4. The terms “Owner,” the “Parish,” and “St. Tammany Parish” may be used interchangeably.

5. Prices shall remain in effect from the date the Notice to Proceed (NTP) is issued by the St.

Tammany Parish Government (Parish) through December 31, 2026, with the option of four

(4) additional one (1) year periods with the same terms and conditions of the initial term if

the Parish and Provider agree. The Parish shall notify Provider in writing of its exercise of

its option for an additional term no less than thirty (30) days prior to the end of the current

term.

6. Bidder specifically understands that acknowledgment of the General Conditions is

required. The Bidder’s signature on the “Pricing Sheet” will serve as acknowledgment

of the Bidder’s receipt and understanding of any Supplementary Conditions.

7. Only the Material Bid Price Form and written evidence of authority of person signing the

bid shall be submitted on or before the bid opening time and date provided for in the Bid

Documents. Necessary copies of the Material Bid Price Form will be furnished for

Bidding.

8. All other documents and information required are to be submitted by the low Bidder within

ten (10) days after the opening of the bids, and at the same time of day and location as

given for the opening of the bids in the Bid Documents.

9. Each Bid must be submitted in a sealed envelope, unless submitted electronically. The

outside of the envelope shall show the name and address of the Bidder, and the Project

name and the Bid number. In the case of an electronic bid proposal, a vendor may submit

an authentic digital signature on the electronic bid proposal and the Bid number.

10. The price quoted for Materials shall be stated in figures on the Material Bid Price Form.

The price in the Bid shall include all costs including freight necessary for the complete

delivery of the Materials in full conformity with the conditions of the Contract Documents,

and shall include all applicable Federal, State, Parish, Municipal or other taxes.

11. The Bid shall be signed by the Bidder. The information required on the Material Price Form

must be provided. Evidence of agency, corporate, or partnership authority is required and

shall be provided in conformance with LSA-R.S. 38:2212(B).

12. Bidders shall not attach any conditions or provisions to the Bid. Any conditions or

provisions so attached may, at the sole option of the Owner, cause rejection of the Bid.

13. A Bid may be withdrawn at any time prior to the scheduled closing time for receipt of Bids,

provided the request is in writing, executed by the Bidder or its duly authorized

representative and is filed with the Owner prior to that time. When such a request is

received, the Bid will be returned to the Bidder unopened. A bid withdrawn under the

provisions of LSA-R.S. 38:2214(C) cannot be resubmitted.

Version 2025.1

14. Written communications, over the signature of the Bidder, to modify Proposals will be

accepted and the Proposal corrected in accordance therewith if received by the Owner prior

to the scheduled closing time for receipt of Bids. Oral, telephonic or telegraphic

Modifications will not be considered.

15. No oral interpretation obligating the Owner will be made to any Bidder as to the meaning

of the Drawings, Specifications and Contract Documents. Every request for such an

interpretation shall be made in writing and addressed and forwarded to the Owner. The

Parish reserves the right to refuse to answer any questions received after the inquiry

deadline. Every interpretation made to the Bidder shall be in the form of an addendum to

the Specifications. All such Addenda shall become part of the Contract Documents. Failure

of the Owner to send or failure of Bidder to receive any such interpretation shall not relieve

any Bidder from any obligation under this Bid as submitted without Modification. All

Addenda shall be issued in accordance with the Public Bid Law, LSA-R.S. 38:2212(O).

16. The Owner reserves the right to reject any or all Bids for just cause in accordance with the

Public Bid Law, LSA-R.S. 38:2214(B). Incomplete, informal, illegible, or unbalanced Bids

may be rejected. Reasonable grounds for belief that any one Bidder is concerned directly

or indirectly with more than one Bid will cause rejection of all Bids wherein such Bidder

is concerned. If the Parish determines that the bidder is not responsive or responsible for

any reason whatsoever, the bid may be rejected in accordance with State law.

17. The Vendor shall indemnify and hold harmless the Owner from any and all suits, costs,

penalties or claims for infringement by reason of use or installation of any patented design,

device, material or process, or any trademark and copyright in connection with the Work

agreed to be performed under this Contract, and shall indemnify and hold harmless the

Owner for any costs, expenses and damages which it may be obliged to pay by reason of

any such infringement at any time during the prosecution or after completion of the Work.

18. Bidders shall familiarize themselves with and shall comply with all applicable Federal and

State Laws, municipal ordinances and the rules and regulations of all authorities. These

laws and/or ordinances will be deemed to be included in the Contract, as though herein

written in full.

19. Bidder shall thoroughly examine and be familiar with drawings, Specifications and

Contract Documents. The failure or omission of any Bidder to receive or examine any

form, instrument, Drawing or document shall in no way relieve any Bidder from any

obligation with respect to its Bid and the responsibility in the premises.

20. The standard contract form enclosed with the Proposal documents is a prototype. It is

enclosed with the Contract Documents for the guidance of the Owner and the Vendor. It

has important legal consequences in all respects and consultation with an attorney is

encouraged. Vendor shall be presumed to have consulted with its own independent legal

counsel.

21. Sealed Bids shall be delivered to St. Tammany Parish Government at the office of St.

Tammany Parish Government, Department of Procurement, 21454 Koop Drive, Suite

2-F, Mandeville, LA 70471, and a receipt given, until the time and date denoted in Notice

to Bidders, at which time and place the Bids shall be publicly opened and read aloud to

those present. Sealed Bids may also be mailed by certified mail to St. Tammany Parish

Government, Department of Procurement, 21454 Koop Drive, Suite 2-F, Mandeville,

LA 70471, and must be received before the bid opening. Bids may also be submitted

electronically. Information concerning links for electronic bidding is contained in the

Notice to Bidders. It is the responsibility of the Bidders to ensure that bids are delivered in

a timely fashion. Late bids, regardless of reason, will not be considered, and will be

returned to bidder.

22. Paper bids shall be placed in a sealed envelope, marked plainly and prominently as

indicated in the Notice to Bidders, and these Instructions, and addressed:

St. Tammany Parish Government

Department of Procurement

21454 Koop Drive, Suite 2-F

Mandeville, LA 70471

Version 2025.1

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Description	Date Issued	Bid Open Date/Time
923456-26-22-2	EMERGENCY FUEL SERVICES Original: 923456-26-22-2	04/01/2026	04/21/2026 2:00:00 PM CT

Department	Non State - St. Tammany Parish Government
Section	Purchasing
Dept Code	923456
Contact	Shawn Hoover
Address	21454 Koop Dr Suite 2F Mandeville, LA 70471
Phone	985-898-2520
Fax	985-898-5227
Email	sdhoover@stpgov.org

EMERGENCY FUEL SERVICES

Attachment Preview

See also