Aviation Engineering Services 2026 RFQ Addendum #1

Location:	Vermont
Posted:	Apr 10, 2026
Due:	May 4, 2026
Agency:	State of Vermont - Agency of Transportation
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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State of Vermont

Agency of Transportation

Barre City Place

219 North Main Street, Suite 105

Barre VT 05641

Division of Administration

Contract Administration

http://vtrans.vermont.gov/

April 3, 2026

Request for Qualifications (RFQ): Aviation Engineering Services 2026

The Aviation Bureau of the Intermodal Development Division of the Vermont Agency of

Transportation, hereinafter referred to as AOT, is seeking Requests for Qualifications

(RFQ) to provide Aviation Engineering Services. Projects in support of Vermont’s ten

(10) state-owned airports and the State’s Public Airport System include performing a

variety of project administration, planning, engineering, design, airport inspection,

construction support services, environmental permitting, right-of-way (ROW), and

avigation easement services. The types of services required will be in accordance with

the Vermont Agency of Transportation Project Development Process, the State of

Vermont Department of Buildings & General Services Design Guidelines (for building

projects), or as directed by the AOT Project Manager (PM).

This RFQ represents the first phase in which the Contractor Selection Committee (CSC)

will complete a review of the RFQs received based on the evaluation criteria within this

RFQ. Based on the review, the Selection Committee will develop a Qualified Aviation

Engineering List (QAEL). All Contractors who submitted a qualification package will be

notified. The list will be uploaded to AOT’s website and will be located here:

https://vtrans.vermont.gov/contract-admin/bids-requests/services. The QAEL will be

active for one (1) year. Each year there will be another RFQ solicited. To be able to

provide proposals on Aviation Planning, Engineering, and Design Services for AOT, the

Contractor must be on the QAEL which requires resubmittal of your qualifications each

year. Qualified Contractors (QC) will have an opportunity to provide proposals for every

Aviation project for AOT through an open and competitive solicitation process which will

result in a legally binding agreement between the awarded QC and AOT. This process

is described further in Attachment B of this RFQ.

The contractor may submit qualifications for one, some, or all of the following

engineering disciplines listed:

• Aviation Planning – Land Acquisition, Right-Of-Way, Avigation Easement

Services, and Environmental Permitting

• Engineering & Design

• Construction Support Services

• Independent Fee Estimate

Communication. AOT will not be bound by any oral communications. All questions

related to this RFQ shall be sent in writing by email to the Point of Contact noted below.

All questions and requests for clarification shall be received no later than 2:00 p.m. on

Monday, April 20, 2026. All questions or requests received will be documented and

answered after this date. Communication with other AOT personnel regarding this

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RFQ is prohibited and may result in the rejection of your submittal.

Point of Contact for this RFQ: Scott Krumm

scott.krumm@vermont.gov

AOT Contract Administration Bureau

Services Unit

Multi-Entity Organizations. AOT will only accept one qualification submittal for a multi-

entity organization. Entities must have separate administration and financials. Potential

submitters are responding with the qualifications of your organization. All qualified

personnel at organizations on the Qualified Researcher List are qualified to work on

Research projects.

Addendums / Modifications. In the event that it becomes necessary to revise, modify,

clarify, or otherwise alter this RFQ, including AOT’s responses to questions and

requests for clarification, such addendum(s)/modification(s) shall be posted to the AOT

Contract Administration website. It is the contractor’s responsibility to obtain any

RFQ modifications issued.

RFQ modifications will be posted on the AOT Contract Administration website at:

https://vtrans.vermont.gov/contract-admin/bids-requests/services

Reservation of Rights. All RFQ’s become the property of AOT upon submission. The

cost of preparing and submitting an RFQ is the sole expense of the Organization.

Unselected RFQ’s shall be securely disposed of at AOT’s discretion. AOT reserves the

right to reject any and all RFQ’s received as a result of this solicitation, to negotiate with

any qualified source, to waive any formality and any technicalities or to cancel this RFQ

in part or in its entirety if it is in the best interest of AOT. This solicitation of an RFQ in no

way obligates AOT to award a contract.

Exceptions to Terms and Conditions. The Organization must state in the submittal

any exceptions taken to the terms and conditions in this RFQ. For each exception the

Organization shall identify the term or condition, state the reason for the exception, and

provide any other information concerning the exception. Such exceptions, deviations or

conditional assumptions may, however, result in rejection of the RFQ as unresponsive.

Failure to note exceptions when responding to the RFQ will be deemed to be

acceptance of the State contract terms and conditions. If exceptions are not noted in the

response to this RFQ but raised during contract negotiations, the State reserves the

right to cancel the negotiation if deemed to be in the best interests of the State.

Confidentiality. All RFQs received will become part of the file and will become a matter

of public record, and may be disclosed to the public in accordance with the Vermont

Public Records Act, 1 V.S.A. § 315 et seq. If the RFQ documents include material that

is considered by the Organization to be proprietary and confidential under 1 V.S.A. §

315 et seq., the Organization shall submit a cover letter that clearly identifies each page

or section of the RFQ that it believes is proprietary and confidential. The Organization

shall also provide in their cover letter a written explanation for each marked section

explaining why such material should be considered exempt from public disclosure in the

event of a public records request, pursuant to 1 V.S.A. § 317(c), including the

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prospective harm to the competitive position of the Organization if the identified material

were to be released. Additionally, the Organization must include a redacted copy

of its response for portions that are considered proprietary and confidential.

Redactions must be limited so that the reviewer may understand the nature of the

information being withheld. It is typically inappropriate to redact entire pages, or to

redact the titles/captions of tables and figures. Under no circumstances can the entire

response be marked confidential, and the State reserves the right to disqualify

responses so marked.

REQUEST FOR QUALIFICATIONS – INSTRUCTIONS

The quality of submittals and adherence to solicitation response requirements and/or

restrictions are considered reflective of the manner in which the Organization could be

expected to conduct business and will be given due consideration throughout the

evaluation process.

Failure to provide all required information or indications that the Organization did not

conform to all terms as set forth in the RFQ and attachments may make the offer non-

responsive and may result in the elimination of the Organization from further consideration

for being on the QAEL.

Qualifications or unsolicited revisions submitted after the specified due date and time will

not be accepted and will be securely disposed of.

Required Electronic Submittal Information

Qualification submittals will be received electronically via an FTP site. In order to upload

your submittal, you must obtain a user account. This account will be provided when

Contract Administration receives your request via email. Please submit your FTP

account request by emailing the single point of contact listed above as soon as possible

and no later than four (4) business days before the RFQ due date to ensure there is

ample time to set up the user account(s).The subject of the email should state “FTP

Account Request for Aviation Engineering Services 2026”. You will then receive

Please submit separate qualifications for each discipline combined in one PDF

package. Clearly identify each discipline for which you are submitting (listed below).

Each discipline will be evaluated individually and those determined qualified will be

included on the discipline-specific QAEL. Only those on the discipline-specific QAEL will

be considered for submitting a proposal for a project specific contract.

• Aviation Planning

• Engineering & Design

• Construction Support Services

• Independent Fee Estimate

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When submitting your Qualifications please use the following naming convention:

Qualifications_OrganizationName_AviationEngineeringServices2026

Submit your qualifications via the provided FTP site prior to 2:00 P.M. on Monday,

May 4, 2026.

Please provide the following elements in your submittal:

A. Cover Letter. All Organizations or their authorized representative shall prepare and

sign a cover letter. The cover letter should clearly identify the organization’s

technical coordinator contact and email and the organization’s financial contact and

email. The section shall not exceed a maximum of two (2) pages.

B. Technical Capability/Approach. In this section the proposer must explain the

proposer’s understanding of AOT’s intent, objectives, and how the proposer

proposes to achieve those objectives. The proposer must discuss the proposer’s

experience, capabilities and plan for providing the described services, including any

proposed approach to project management, strategies, tools and safeguards for

ensuring performance of all required services, and any additional factors for AOT’s

consideration. The section shall not exceed a maximum of eight (8) pages.

C. Business and Management Structure. Provide a description of the bidding

organization’s size, background, and structure, and a list by name and title of

management personnel. Indicate which management personnel will be responsible

for the delivery of services under the contract and a description of how the

organization’s resources will be applied. This section should provide clear

information as to the lines of communication and how the Business ensures Quality

Control & Quality Assurance. Include information as to how Local, Regional and

National Offices will coordinate to provide successful services. The section shall

not exceed a maximum of two (2) pages.

D. Organizational Chart. Provide a one-page organizational chart of the Proposer’s

team that notes the name and title of key individuals that are proposed to manage or

perform tasks. This chart shall clearly indicate the lines of communication for

problem resolution. The use of an 11x17 page is permitted, however ensure that the

document has been scanned or saved appropriately so all information is included.

You may utilize a separate text box to contain the phone number and email of each

person listed on the chart, but the text box must be located on the same page as the

organizational chart. In the case of international or national firms, please provide an

organizational chart of the local office that will be responsible for the delivery of

services under the contract. The section shall not exceed a maximum of one (1)

page.

E. Key Personnel. Identify the name and title of all personnel who will be assigned to

provide professional services under this contract. Indicate any certifications or

special licensing the individual holds that is pertinent. Include up to two-page

resumes for each individual. There is no page limit, beyond the 2 page per

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resume limitation.

Note: Key personnel is defined as individuals or executives that hold critical roles

within a project. This includes those that have specialized expertise or knowledge,

leadership and accountability, strategic influence, and high impact on delivery of the

project. Examples include Executives, Senior Managers, Project Managers and

Senior/Lead Engineers, or other positions that require special licensing or

certifications.

F. Subcontracts. Identify all subcontracts proposed, and provide the following

information:

1. Company name of each subcontractor, or individual name in the case of

independent Contractors

2. Names of each subcontractor principals and/or corporate officers

3. Resumes of each subcontractor’s key personnel who will be assigned to provide

professional services under the contract, including certifications or special

licensing for each; and

4. The types of work to be performed by each subcontractor.

There is no page limit associated with this section.

Note: Fully executed sub-agreements must be in place for each subcontractor prior

to the subcontractor performing any work under contracts resulting from any future

RFPs solicited through the QAEL. Any changes to or the addition of new

subcontractors are subject to the same notification and approval procedures

applicable to key personnel described above. Contractor must request changes or

additions in writing to the Project Manager. The request shall include justification for

the change or addition, all required items such as resumes of the subcontractor, a

description of their services, any certifications or special licensing the individual

holds that is pertinent. All subcontractors that the QC anticipates utilizing under any

contract should be included with the initial submittal. Changes to subcontractors and

the addition of new subcontractors should be the exception and be on a limited

basis.

G. Past Performance. Provide at least six (6) projects that detail past performance.

The projects must be completed in the past five years or currently in process which

are of similar size, scope, complexity, and contract type or otherwise relevant to the

work described in this RFQ.

Proposer shall use the provided Past Performance and Reference Form.

The contact person must be able to speak knowledgably about the proposer’s

performance in both technical and business aspects. The contacts provided may be

directly communicated with at AOT discretion.

The qualifications submittal shall not include any quoted or summarized comments

or recommendations from any in-state or out-of-state evaluations, records or reports

of any kind.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFI, RFP & RFQ	VTBuys Solicitation?	QUESTIONS DUE PRIOR TO 2:00 P.M.	ADDENDUM(S)	PROPOSALS DUE PRIOR TO 2:00 P.M.
Aviation Engineering Services 2026 RFQ		4/20/2026	Addendum #1	5/4/2026

Aviation Engineering Services 2026 RFQ Addendum #1

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See also