REQUEST FOR PROPOSALS (RFP) AND QUALIFICATIONS FOR YEAR 2025 MUNICIPAL PROFESSIONALS

Location:	New Jersey
Posted:	Nov 29, 2024
Due:	Dec 13, 2024
Agency:	Waterford township
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

NOTICE

TOWNSHIP OF WATERFORD, COUNTY OF CAMDEN

REQUEST FOR PROPOSALS (RFP) AND QUALIFICATIONS

FOR YEAR 2025 MUNICIPAL PROFESSIONALS

PLEASE TAKE NOTICE that sealed proposals for the Year 2025 Municipal Professionals will be received and publicly opened by the Township of Waterford in the County of Camden on Friday, December 13, 2024 at 10:00a.m. in the Conference Area of the Clerk’s Main Office of the Municipal Building, 2131 Auburn Avenue, Atco, NJ 08004.

Copies of the RFP will be available online at www.waterfordtwp.org and at the Township Clerk’s Office in the Township of Waterford Municipal Building, 2131 Auburn Avenue, Atco New Jersey, 08004.

One (1) original and one (1) complete copy of each proposal must be received no later than Friday, December 13, 2024 at 10:00a.m. and must be submitted in a sealed envelope marked RFP 2025 Township Professional with the “name of the position” on the outside of the envelope and addressed to: Township Clerk, Waterford Township, 2131 Auburn Avenue, Atco, New Jersey 08004.

All contracts will be awarded through a fair and open process pursuant to N.J.S.A. 19:44A-20.4 et seq. and in accordance with P.L. 1975, c. 127 (Affirmative Action Law), P.L. 2004, c.57 (Business Registration Act) and Ordinance 2017-4 of the Township of Waterford entitled “Public Contracting (Pay-to-Play) Reform”. If awarded a contract all companies/firms shall be required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq.

Dawn M. Liedtka, RMC
Township Clerk
Waterford Township

CLICK HERE FOR RFP DOCUMENT

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REQUEST FOR PROPOSAL/QUALIFICATIONS

FOR

MUNICIPAL PROFESSIONALS

Issued by the

Township of Waterford

Date Issued:

November 8, 2024

Responses Due by:

December 13, 2024

NOTICE

TOWNSHIP OF WATERFORD

COUNTY OF CAMDEN

REQUEST FOR PROPOSALS (RFP) AND QUALIFICATIONS

FOR YEAR 2025 MUNICIPAL PROFESSIONALS

PLEASE TAKE NOTICE that sealed proposals for the Year 2025 Municipal Professionals will be

received and publicly opened by the Township of Waterford in the County of Camden on Friday,

December 13, 2024 at 10:00a.m. in the Conference Area of the Clerk’s Main Office of the

Municipal Building, 2131 Auburn Avenue, Atco, NJ 08004.

Copies of the RFP will be available online at www.waterfordtwp.org and at the Township Clerk’s

Office in the Township of Waterford Municipal Building, 2131 Auburn Avenue, Atco New Jersey,

08004.

One (1) original and one (1) complete copy of each proposal must be received no later than Friday,

December 13, 2024 at 10:00a.m. and must be submitted in a sealed envelope marked RFP 2025

Township Professional with the “name of the position” on the outside of the envelope and

addressed to: Township Clerk, Waterford Township, 2131 Auburn Avenue, Atco, New Jersey

08004.

All contracts will be awarded through a fair and open process pursuant to N.J.S.A. 19:44A-20.4 et

seq. and in accordance with P.L. 1975, c. 127 (Affirmative Action Law), P.L. 2004, c.57 (Business

Registration Act) and Ordinance 2017-4 of the Township of Waterford entitled “Public

Contracting (Pay-to-Play) Reform”. If awarded a contract all companies/firms shall be required

to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq.

Dawn M. Liedtka, RMC

Township Clerk

Waterford Township

REQUEST FOR PROPOSAL & QUALIFICATIONS (RFP)

FOR

MUNICIPAL PROFESSIONALS

I. PURPOSE AND INTENT

1) Through this Request for Proposal & Qualifications (RFP), the Waterford Township

(hereinafter the “Township”) seeks to engage professional vendors for the 2025 Township

year commencing January 1, 2025 or upon appointment, whichever is later. This contract

will be awarded through a fair and open process pursuant to NJSA 19:44A-20.4 et seq.

II. PROPOSAL SUBMISSION

1) An original, clearly marked as the “ORIGINAL” and one (1) full, complete and exact copy

of each proposal shall be submitted in sealed envelopes and must be marked with the

“NAME OF POSITION” and addressed to:

Township Clerk

Waterford Township

2131 Auburn Avenue

Atco, New Jersey 08004

Submittals shall also provide one (1) electronic version of submittal on flash drive.

2) The proposal must be received no later than December 13, 2024

at 10:00 a.m.

3) Proposals will be publicly opened on December 13, 2024 at 10:00 a.m. in the Conference

Area of the Clerk’s Main Office Room of the Municipal Building, 2131 Auburn Avenue,

Atco, NJ 08004.

Faxed or e-mailed proposals will NOT be accepted.

4) Any inquiry concerning this RFP should be directed in writing to:

Dawn M. Liedtka, RMC

Waterford Township Clerk

2131 Auburn Avenue

Atco, NJ 08004

5) All documents/information submitted in response to this solicitation shall be available to

the general public as required by the New Jersey Open Public Records Act N.J.S.A. 47:1A-

1 et seq. The Township will not be responsible for any costs associated with the oral or

written and/or presentation of the proposals. The Township reserves the right to reject any

and all proposals, with or without cause, and waive any irregularities or informalities in the

proposals. The Township further reserves the right to make such investigations as it deems

necessary as to the qualifications of any and all vendors submitting proposals. In the event

that all proposals are rejected, the Township reserves the right to re-solicit proposals.

III. GENERAL INFORMATION ON WATERFORD TOWNSHIP

1) Waterford Township operates under the Township Form of Government pursuant to NJSA

40A:63-1. The Township is approximately 36 square miles; has a population of 11,000;

and an annual operating budget of approximately $10 million dollars. The Township

Committee generally meets the second and fourth Wednesday of each month as well as

special meetings on an as-needed basis.

2) All the following are contained within the Township’s 36 square miles:

a) Pinelands Protection Areas

b) Suburban Communities

c) Large areas of Woodlands

d) Rural Residential Development

e) Lake/Dam/Beach

f) Large areas of wetlands

g) Parks and Recreation Areas

IV. MINIMUM QUALIFICATIONS

1) Minimum Qualifications differ for each professional specialty, please see Exhibit D for

specifics. However, all applicants need to provide the following items contained in Section

V. SUBMISSIONS

1) In addition to demonstrating an ability to meet all minimum qualifications in Exhibit D,

the firm must also include and address the following:

a) Contact Information: Provide the name and address of the firm; the name,

telephone number, fax number, and e-mail address of the individual responsible for

the preparation of the proposal.

b) A Fee Proposal for the 2025 Township year. A proposal showing minimum and

maximum ranges is not acceptable.

c) A Staffing Plan listing those persons who will be assigned to the engagement if

the vendor is selected, including the designation of the person who would be the

vendor’s officer responsible for all services required under the engagement. This

portion of the proposal should include the relevant resume information for the

individuals who will be assigned. This information should include, at a minimum,

a description of the person’s relevant professional experience; years and type of

experience; and number of years with the vendor.

d) A description of the vendor’s experience in performing services of the type

described in this RFP. Specifically identify client size and specific examples of

work within the scope of services required under this RFP in similarly-sized

municipalities. It is imperative to show experience in similarly-sized towns.

e) The location of the office, if other than the vendor’s main office, at which the

vendor proposes to perform services required under this RFP. Describe your

presence in New Jersey and any familiarity your firm has with the Camden County

area.

f) Five (5) references for which similar services have been provided for. Experience

with similarly sized municipalities is a plus. Provide the contact names, titles and

phone numbers.

g) If the vendor or any principal therein has been subject to any professional

disciplinary action over the last three (3) years, the bidder must provide a

description of the litigation and/or disciplinary action.

h) In its proposal, the vendor must identify any existing or potential conflicts of

interest, and disclose any representation of parties or other relationships that might

be considered a conflict of interest with regard to this engagement, or the Township.

i) The applicant shall submit a “Certificate of Good Standing” or other similar

document evidencing that the professional’s license is not presently suspended or

revoked.

j) The applicant shall submit a resume, which shall set forth information including,

but not limited to, the following (as applicable to an individual professional and

business entity):

1. Full name of applicant and business address,

2. A listing of all post high school education of the applicant,

3. Dates of licensure in the State of New Jersey and any other state,

4. A listing of any professional affiliations or memberships in any

professional, societies or organizations, with an indication as to any offices

held therein,

5. The number of licensed professionals employed by/affiliated with the

business entity which employs the applicant,

6. A listing of all special accreditations held by the individual licensed

professional or business entity which employs the applicant,

7. A listing of all previous public entities served by the business entity and

licensed professional indicating the dates, services, and position held.

k) Ownership Disclosure – If bidder is a corporation or partnership, there must

accompany its bid, a statement setting forth the names and addresses of all stockholders

in the corporation or partnership who own ten (10%) percent, or more of its stock, of

any class, or of all individual partners in the partnership who own a ten (10%) percent

or greater interest therein. If one or more stockholders or partnership, the stockholders

holding ten (10%) percent or more of that corporation’s stock, or the individual partner

owning ten (10%) percent, or greater interest in that partnership, must be set forth as

aforesaid, attached hereto as Exhibit C and made a part hereof.

l) Insurance – Applicable Insurance Certificates must be furnished by the successful

professional naming the township as an additional insured and/or certificate holder,

prior to commencement of work. Insurance shall include general liability, workers

compensation and professional liability with minimum professional liability coverage

in the amount of one million dollars per occurrence.

P.L. 1975 c. 127 (N.J.A.C. 17:27)

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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REQUEST FOR PROPOSALS (RFP) AND QUALIFICATIONS FOR YEAR 2025 MUNICIPAL PROFESSIONALS

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