2026 Commencement Equipment & Services
| Location: | Kansas |
|---|---|
| Posted: | Feb 24, 2026 |
| Due: | Mar 6, 2026 |
| Agency: | University of Kansas |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 3131787 |
| Publication URL: | To access bid details, please log in. |
Bid Information
| Type | Request for Proposal |
| Status | Issued |
| Number | 3131787 (2026 Commencement Equipment & Services) |
| Issue Date & Time | 2/24/2026 02:00:14 PM (CT) |
| Close Date & Time | 3/6/2026 02:00:00 PM (CT) |
| Question Cut Off Date | 3/2/2026 12:00:00 PM (CT) |
| Notes |
Greetings!
Please start your review of the 2026 Commencement Equipment & Services
by first reading the
RF
P
Snapshot
located in the
Attachments
tab. The RFP
Snapshot provides high level details about our evaluation including the product/service category, RFP
timeline, and evaluation criteria. Next, you should read the RFP Scope of Work and the RFP Instructions, which are also located in the Attachments section.
After you review those materials, prepare your submission by working through each tab from left-to-right here in
Euna Procurement, powered by Ion Wave
. Most responses to this RFP will be addressed in the Attributes tab. However, key milestones can be found in the Activities tab and any requested documentation should be uploaded in the Response Attachments tab.
Please Note: All required (i.e. red-starred) fields must be completed to successfully submit a bid.
Questions about the commodity, requirements, or the evaluation process itself should be directed to the assigned Procurement Officer identified in the Bid Contact Info area.
However, should you run into any technical (system) challenges or have problems registering as a supplier in ION WAVE during normal business hours, you can contact Rob Kottenbrock at rob.kottenbrock@ku.edu. After hours, you can contact ION WAVE at
844-226-3862 Listen to the prompts to connect with your Ion Wave team - Option 1, then 2, or
support.ionwave@eunasolutions.com with your technical questions.
Please note: Neither Rob, nor ION WAVE can address questions about the commodity, requirements, or process.
Thank you for your interest in participating in this evaluation and good luck!
#rockchalkjayhawk #goku
|
| Name | Carey Keo |
| Address |
1450 Jayhawk Blvd.
Strong Hall, Room 232 Lawrence, KS 66045 USA |
| Phone | (785) 864- x0512 |
| Fax | |
| carey_keo@ku.edu |
Bid Documents
| Document name | Format | ||
|
|||
|
Bid Invitation
|
Acrobat / PDF | BINVAVL | 9146143 |
Bid Attachments
| File Name | Description | File Size | ||
|
||||
|
Solicitation Instructions.pdf
|
Please refer to this file for instructions on submitting a proposal. | 263 KB | 340380 | 6802657 |
|
KU-146a Rev 02-25 (KU Purchasing) FINAL 4907-4428-5212 v.1.pdf
|
State of Kansas Contractual Provisions | 158 KB | 340380 | 6520243 |
|
Supplier Travel & Expense Reimbursement Addendum.pdf
|
Supplier Travel & Expense Reimbursement Addendum | 142 KB | 340380 | 6051980 |
|
Jayhawk Community Partners Attachment.pdf
|
Info about the Jayhawk Community Partners program | 125 KB | 340380 | 6051921 |
| 2026 Commencement - Rough Field Diagram.pdf (please login to view this document) | Stadium diagram | 261 KB | 340380 | 7229864 |
| 3131787 Commencement Equipment & Services RFP SOW.pdf (please login to view this document) | Scope of Work | 133 KB | 340380 | 7230316 |
| 3131787 Solicitation Snapshot.pdf (please login to view this document) | Solicitation Snapshot | 230 KB | 340380 | 7230421 |
Attachment Preview
3131787
2026 Commencement Equipment & Services
Issue Date: 2/24/2026
Questions Deadline: 3/2/2026 12:00 PM (CT)
Response Deadline: 3/6/2026 02:00 PM (CT)
KU Procurement
Contact Information
Contact: Carey Keo
Address: Procurement
Strong Hall
232
1450 Jayhawk Blvd.
Strong Hall, Room 232
Lawrence, KS 66045
Phone: (785) 864- x0512
Email: carey_keo@ku.edu
Page 1 of 23 pages
Deadline: 3/6/2026 02:00 PM (CT)
3131787
Event Information
Number:
3131787
Title:
2026 Commencement Equipment & Services
Type:
Request for Proposal
Issue Date:
2/24/2026
Question Deadline: 3/2/2026 12:00 PM (CT)
Response Deadline: 3/6/2026 02:00 PM (CT)
Notes:
Greetings!
Please start your review of the 2026 Commencement Equipment & Services by first
reading the RFP Snapshot located in the Attachments tab. The RFP Snapshot
provides high level details about our evaluation including the product/service
category, RFP timeline, and evaluation criteria. Next, you should read the RFP
Scope of Work and the RFP Instructions, which are also located in the Attachments
section.
After you review those materials, prepare your submission by working through each
tab from left-to-right here in Euna Procurement, powered by Ion Wave . Most
responses to this RFP will be addressed in the Attributes tab. However, key
milestones can be found in the Activities tab and any requested documentation
should be uploaded in the Response Attachments tab.
Please Note: All required (i.e. red-starred) fields must be completed to successfully
submit a bid.
Questions about the commodity, requirements, or the evaluation process
itself should be directed to the assigned Procurement Officer identified in the
Bid Contact Info area.
However, should you run into any technical (system) challenges or have problems
registering as a supplier in ION WAVE during normal business hours, you can
contact Rob Kottenbrock at rob.kottenbrock@ku.edu. After hours, you can contact
ION WAVE at 844-226-3862 Listen to the prompts to connect with your Ion Wave
team - Option 1, then 2, or support.ionwave@eunasolutions.com with your technical
questions. Please note: Neither Rob, nor ION WAVE can address questions about
the commodity, requirements, or process.
Thank you for your interest in participating in this evaluation and good luck!
#rockchalkjayhawk #goku
Bid Activities
Question Deadline Date
3/2/2026 12:00:00 PM (CT)
Questions requesting clarification of the Solicitation must be submitted through the University’s ebid Questions Tab,
prior to12:00 Noon CT on March 02, 2026. Each question or clarification should reference the appropriate Solicitation
section.
RFP Close Date & Time
3/6/2026 2:00:00 PM (CT)
Due to Procurement Services working from home bids are to be submitted online via KU's eBid system ONLY. Sealed
electronic bids will be received until 2:00pm local time on March 06, 2026.
Page 2 of 23 pages
Deadline: 3/6/2026 02:00 PM (CT)
3131787
Bid Attachments
Solicitation Instructions.pdf
Please refer to this file for instructions on submitting a proposal.
KU-146a Rev 02-25 (KU Purchasing) FINAL 4907-4428-5212 v.1.pdf
State of Kansas Contractual Provisions
Supplier Travel & Expense Reimbursement Addendum.pdf
Supplier Travel & Expense Reimbursement Addendum
Jayhawk Community Partners Attachment.pdf
Info about the Jayhawk Community Partners program
2026 Commencement - Rough Field Diagram.pdf
Stadium diagram
3131787 Commencement Equipment & Services RFP SOW.pdf
Scope of Work
3131787 Solicitation Snapshot.pdf
Solicitation Snapshot
Download
Download
Download
Download
View Online
View Online
View Online
Requested Attachments
Annual Report/Financial Statements
Publicly traded companies are encouraged to include a recent Annual Report and/or other relevant Financial
Statements here.
State of Kansas Tax Clearance Certificate
(Attachment required)
State of Kansas Tax Clearance Certificate Tax Clearance: The University of Kansas strongly supports the State of
Kansas Tax Clearance Process. Vendors submitting bids or proposals which exceed $25,000 shall include a copy of a
Tax Clearance Certification with their submittal. Failure to provide this information may be cause for rejection of
vendor's bid or proposal. Tax Clearances may be obtained at the following website:
http://www.ksrevenue.org/taxclearance.html A “Tax Clearance” is a comprehensive tax account review to determine
and ensure that the account is compliant with all primary Kansas Tax Laws administered by the Kansas Department of
Revenue (KDOR) Director of Taxation. Information pertaining to a Tax Clearance is subject to change(s), which may
arise as a result of a State Tax Audit, Federal Revenue Agent Report, or other lawful adjustment(s). INSTRUCTIONS:
To obtain a Current Tax Clearance Certificate, you must: • Go to http://ksrevenue.org/taxclearance.html to request a
Tax Clearance Certificate • Return to the website the following working day to see if KDOR will issue the certificate • If
issued an official certificate, print it and attach it to your bid response • If denied a certificate, engage KDOR in a
discussion about why a certificate wasn’t issued Bidders (and their subcontractors) are expected to submit a current
Tax Clearance Certificate with every bid response. You must submit this certificate with your bid in the ”Response
Attachments” TAB.
W-9
(Attachment required)
Please attach a copy of your W-9 dated within the last 12 months.
References
(Attachment required)
Provide at least three (3) references that have purchased similar items or services from the vendor in the last two (2)
years.
Résumés and Org Charts
Please upload documents as needed to complete your response.
Page 3 of 23 pages
Deadline: 3/6/2026 02:00 PM (CT)
3131787
Cad Seating Layout
(Attachment required)
Please provide CAD seating layout and counts by zone in the Response Attachments section.
Detailed Stage Specifications
Supporting Documents
Wind Load Documentation
Supporting documents
Proof of Insurance
Upload COI as needed.
Pricing
(Attachment required)
Please provide itemized pricing (chairs, stage, labor, delivery, overtime, standby staff).
Other Attachments
Please include any other attachments to your proposal here.
Other Attachments
Please include any other attachments to your proposal here.
Other Attachments
Please include any other attachments to your proposal here.
Bid Attributes
1 Company Profile
Please choose from below to describe your company:
Publicly Traded Privately Held
(Required: Check only one)
2 Company Profile
Is your company U.S.-based?
Yes No
(Required: Check only one)
3 Company Profile
Where is your company headquartered? Specify the city and state, as well as the country if not in the U.S.
(Required: Maximum 100 characters allowed)
4 Company Profile
Select the option that best describes your firm's geographical footprint.
Global International
(Required: Check only one)
National
Regional
Local
5 Company Profile
How many years has your company been in business?
(Required: Numbers only)
Page 4 of 23 pages
Deadline: 3/6/2026 02:00 PM (CT)
3131787
6 Financial Health
If your company is publicly traded, please include your company's most recent Annual Report or other relevant
financial statements in the Response Attachments tab.
7 General Experience & Expertise
Please describe your company's business relationship with KU (to the best of your knowledge) by selecting the best
choice below:
My company has never done business with KU.
My company has done business with KU in the past.
My company is currently doing business with KU.
(Required: Check only one)
KU is a present client as well as past client.
8 General Experience & Expertise
How would you describe the types of clients you normally work with?
(Required: Maximum 1000 characters allowed)
9 General Experience & Expertise
Do you have experience performing services for or providing goods to clients in higher education?
Yes No
(Required: Check only one)
1 General Experience & Expertise
0 Do you have resources (or a vertical) specifically dedicated to institutions of higher education/the higher ed sector?
Yes No
(Required: Check only one)
1 References
1 List up to 3 of your current or former clients as references. For each, include:
Names of each company
Each company's point of contact ("POC")
The POC's email address; and
Phone number.
Note: Public or private sector clients are fine so long as the work is relevant. Large public research universities
preferred.
(Required: Maximum 500 characters allowed)
1 Competitive Advantages
2 What sets you apart from you competitors? Please focus on pure differentiators and be concise. There may be an
opportunity to elaborate later.
(Required: Maximum 1000 characters allowed)
Page 5 of 23 pages
Deadline: 3/6/2026 02:00 PM (CT)
3131787
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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