Transportation to Health Program. Pursuant to PPRB Staff Approval RFX 3150006106
| Location: | Mississippi |
|---|---|
| Posted: | Jan 27, 2025 |
| Due: | Feb 25, 2025 |
| Agency: | State Government of Mississippi |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 1301-25-R-RFQP-00002 |
| Publication URL: | To access bid details, please log in. |
Procurement Details
| Smart Number | 1301-25-R-RFQP-00002 | Advertised Date | 01/27/2025 12:00 AM |
| RFx # | 3150006106 | Submission Date | 02/25/2025 10:00 AM |
| RFx Status | Open | Major Procurement Category | PERSONNEL SERVICES NON-IT |
| RFx Opening Date | 02/25/2025 10:00 AM | Sub Procurement Category | PERSONNEL SERVICE - NON-TECHNOLOGY |
| RFx Type | Reqest for Quote | ||
| Agency | MS DEPT OF HEALTH | ||
| RFx Description |
Petition for Relief (RFX no 3180002442) o conduct RFQ for the Transportation to Health Program.
Pursuant to PPRB Staff Approval RFX 3150006106, this is a RFQ to procurement transportation / ride share services. |
||
Contact Information
| Name | Kimberly LaBranche | X.Kimberly.LaBranche@msdh.ms.gov | |
| Phone | 601 576 | Fax |
RFx Items
| PRODUCT CATEGORY | PRODUCT DESCRIPTION |
| 91896 | Serv ConsultTrans |
Awarded
| VENDOR NAME | VENDOR NUMBER | AWARD DATE | AWARD AMOUNT | FUNDING SOURCE |
Bid Attachments
|
Attachments
Transportation to Health RFQ-3150006106 |
Attachment Preview
REQUEST FOR QUALIFICATIONS (RFQ)
Transportation to Health- Ride Share
Services
Advertising Agencies Only
RFx# 3150006106
ISSUE DATE
Monday, January 27, 2025
CLOSING DATE AND TIME
Tuesday, February 25, 2025
10:00 AM CST
Qualifications must be received by:
Qualifications Coordinator
Dorthy Young, PhD., MHSA, CMPA
570 E. Woodrow Wilson Ave.
Jackson, MS 39216-4538
Telephone: 601.576.7627
Email: procurement@msdh.ms.gov
SECTION 1: Procurement Process
1.1 Background
The Mississippi State Department of Health (MSDH) seeks to hire ride-share professional services
that can improve access to healthcare for all Mississippians. The MSDH is soliciting written
qualifications from ride-share vendors for a professional service to provide transportation for MSDH
patients/clients. Eligibility requirements for program participation are limited to persons seeking
health services from a MSDH clinical location, filling prescriptions prescribed as part of MSDH
clinical services from partnering pharmacies statewide, or to an approved MSDH partner location.
Although MSDH anticipates contracting with one vendor, MSDH reserves the right to make
multiple awards. Any resulting contract will not be considered exclusive and MSDH may contract
with other vendors for media and communications services.
Advertising support for additional initiatives may arise during the terms of the contract. MSDH is
the centralized public health agency of the state, thus advertising agency support to proactively
pursue emerging opportunities is required. The scope of work for each Transportation /rideshare
services will change depending on current health crises and disaster response. MSDH requires the
proposer(s) to be responsive and adaptable.
1.2 Procurement Timeline
Event
Request for Qualifications Issue Date
Questions and Requests for Clarification
Anticipated Posting of Written Responses
Qualifications Package Submission Deadline
Qualifications Opening:
Anticipated Public Notice of Intent to Award
Anticipated Formal Notice of Intent to Award
Debriefing by Request
Request PPRB April Board Meeting Agenda
Anticipated Post-Award Debriefing Deadline
Anticipated Protest Deadline
PPRB Meeting for Approval
Date/Time
Monday, January 27, 2025
Monday, February 3, 2025
Friday, February 7, 2025, Due 12:00 PM CT
Tuesday, February 11, 2025
Tuesday, February 25, 2025, by 10:00 AM CT
Tuesday, February 25, 2025, by 10:30 AM CT
Thursday, February 27, 2025
Monday, March 3, 2025
Tuesday, March 4, 2025
Wednesday, March 5, 2025
Wednesday, April 30, 2025
Monday, March 3, 2025
Wednesday, April 2, 2025
Page 1 of 58
Note: MSDH reserves the right to adjust this schedule as it deems necessary. MSDH may
post Answers to Questions or the Notice of Intent to Award on dates other than those stated
above without amendment to this RFQ. MSDH may also change the dates of the initial
contract term without amendment to this RFQ.
1.3 Questions and Requests for Clarification
Offerors must carefully review this solicitation, the Contract, any risk management provisions, and
all attachments for defects, questionable, or objectionable material. Following review, vendors may
have questions to clarify or interpret the RFQ in order to submit the best qualifications possible. To
accommodate questions and requests for clarification, Offerors shall submit any such question(s)
via email by the deadline reflected in the Section 1.2 Procurement Timeline. All questions and
requests for clarification must be directed by email to Jennifer Dotson at:
Dorthy Young, Qualifications Coordinator
or Kimberly LaBranche
E-mail: procurement@msdh.ms.gov
When submitting questions and requests for clarification, “RFQ for Transportation (Ride
Share) RFx #3150006106,” should be the subject for the email. Question submittals should
include a reference to the applicable RFQ section and be submitted in the format shown below:
No.
RFQ Section, Page No.
Question/Request for Clarification
1.
1.3.1
Official responses will be provided only for questions submitted as described above and only
to clarify information already included in the RFQ. The identity of the organization
submitting the question(s) will not be revealed. All questions and answers will be published
on the Mississippi Contract/Procurement Opportunity Search Portal website and the agency's
website as an amendment to the RFQ by the date and time reflected in Section 2.
1.3.2
The Agency will not be bound by any verbal or written information that is not contained
within this RFQ unless formally noticed and issued by the contact person as an RFQ
amendment. Offerors are cautioned that any statements made by agency personnel that
materially change any portion of the qualifications document shall not be relied upon unless
subsequently ratified by a formal written amendment to the qualifications document.
1.3.3
All communication regarding this RFQ must be directed to the Qualifications Coordinator.
Unauthorized contact regarding the RFQ with other employees of the Agency may result in
the Offeror being disqualified, and the Offeror may also be suspended, disbarred, or removed
from consideration for award of contracts with the State of Mississippi for a period of two
(2) years.
1.4 Qualifications Acceptance Period the Agency will accept qualifications until Tuesday, February
25, 2025, by 10:00 AM CST. Qualifications shall be delivered to the RFQ Coordinator listed on the
cover page of this RFQ. Qualifications submission requirements are contained in Section 3 of this
RFQ.
Page 2 of 58
1.5 Rejection of Qualifications
Qualifications which do not conform to the requirements set forth in this RFQ may be rejected by
MSDH. Qualifications may be rejected for reasons which include, but are not limited to, the
following:
a. The qualifications contain unauthorized amendments to the requirements of the RFQ.
b. The qualifications are conditional.
c. The qualifications are incomplete or contain irregularities which make the qualifications
indefinite or ambiguous.
d. The qualifications were received late. Late qualifications will be maintained unopened in the
procurement file.
e. The qualifications are not signed by an authorized representative of the party.
f. The qualifications contain false or misleading statements or references.
g. The qualifications do not offer to provide all services required by the RFQ.
h. Any other reason MSDH determines to be in the best interest of the State.
Qualifications that include terms and conditions that do not conform to the terms and conditions in
the RFQ document are subject to rejection as non-responsive. Further, submission of qualifications
that are not complete and/or signed is subject to rejection as non-responsive. The Agency reserves
the right to permit the Offeror to withdraw nonconforming terms and conditions from its
qualifications prior to a determination by the Agency staff of non-responsiveness based on the
submission of nonconforming terms and conditions.
1.6 Withdrawal of Qualifications
If the price bid/offered is substantially lower than those of other Offerors, a mistake may have been
made. An Offeror may withdraw its qualifications from consideration if certain conditions are met:
a. The qualifications are submitted in good faith;
b. The price bid/offered is substantially lower than those of other Offerors because of a
mistake;
c. The mistake is a clerical error, not an error of judgment; and,
d. Objective evidence drawn from original work papers, documents, and other materials used
in the preparation of the qualifications demonstrates clearly that the mistake was an
unintentional error in arithmetic or an unintentional omission of a quantity of labor or
material.
To withdraw qualifications that include a clerical error after qualifications opening, the Offeror
must give notice in writing to the Agency of claim of right to withdraw qualifications. Within two
(2) business days after the qualifications opening, the Offeror requesting withdrawal must provide
to the Agency all original work papers, documents, and other materials used in the preparation of
the bid/offer.
Offeror may also withdraw a bid/offer, prior to the time set for the opening of qualifications, by
simply making a request in writing to the Agency. No explanation is required.
Page 3 of 58
No Offeror who is permitted to withdraw qualifications shall, for compensation, supply any
material or labor to or perform any subcontract or other work for the person to whom the contract
is awarded, or otherwise benefit from the Contract.
No partial withdrawals of a qualifications are permitted after the time and date set for the
qualifications opening; only complete withdrawals are permitted.
1.7 Expenses Incurred in Preparing Offers
The MSDH accepts no responsibility for any expense incurred by any Offeror in the preparation and
presentation of an offer. Such expenses shall be borne exclusively by the Offeror.
1.8 Proprietary Information
The Offeror should identify any part of the qualifications package considered to be proprietary
information which may remain confidential in accordance with Mississippi Code Annotated §§ 25-
61-9 and 79-23-1 (1972, as amended), as a “Trade Secret”. Each page of this response, considered
by the Offeror to contain trade secrets or other confidential commercial/financial information should
be marked in the upper right hand corner with the word “CONFIDENTIAL”. Any pages not marked
will be subject to review by the general public after award of the contract.
Offeror must also provide a redacted Public Copy as described herein. Any pages not redacted
accordingly will be subject to review by the general public after award of the contract. Requests to
review the proprietary information will be handled in accordance with applicable legal procedures.
The Offeror shall submit a completed Proprietary Information Acknowledgement form, attached to
this RFQ as Attachment G.
1.9 Restrictions on Communication with Agency Staff
At no time shall any Offeror or its personnel contact, or attempt to contact, any MSDH staff
regarding this RFQ except the RFQ Coordinator listed on the cover page of this RFQ in the manner
prescribed in Section 1.3. Unauthorized contact regarding the RFQ with other employees of the
agency may result in the potential Offeror being disqualified, and the potential Offeror may also be
suspended or disbarred from the State.
1.10 Registration with Mississippi Secretary of State
By submitting qualifications, the Offeror certifies that it is registered to do business in the State of
Mississippi as prescribed by Mississippi law and the Mississippi Secretary of State or, if not already
registered, that it will do so within five (5) business days of being notified by the agency that it has
been selected for contract award. Sole proprietors are not required to register with the Mississippi
Secretary of State.
1.11 Debarment
By submitting qualifications, the Offeror certifies that it is not currently debarred from submitting
qualifications for contracts issued by any political subdivision or agency of the State of Mississippi
or federal government and that it is not an agent of a person or entity that is currently debarred from
submitting qualifications for contracts issued by any political subdivision or agency of the State of
Mississippi or federal government. The Offeror shall submit a completed MSDH Debarment
Verification Form, attached to this RFQ as Attachment F. It shall be received by the MSDH, in
Page 4 of 58
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