Painting EIS Windward office space at Windward Health Center

Q26000972 Painting EIS Windward office space at Windward Health CenterGeneral InformationSolicitation Number
Q26000972 version:
01 Status
ReleasedDepartmentHealthDivisionFamily Health Services DivisionIslands (where the work/delivery is to be performed)
OahuCategoryGoods and ServicesRelease Date 10/31/2025Amendment Date & Time10/31/2025 12:00 PMAmendment Reason
Revised solicitation title.Offer Due Date & Time11/06/2025 04:30 PMDescriptionPaint office spaces rooms A through I within Windward ECSP, refer to floor plan. This includes the following: Room A entry space, Room B: office assistant area & Kitchen, Room C: 2 work station, Room D: Toddler bathroom, laundry room, hallway, restroom & ceiling, Room E: 4 cubicle workstation, Room F: 2 cubicle workstation, Room G: 3 cubicle workstation & celling, Room H: File room & ceiling, Room I: Manager office & ceiling:
-        Paint office spaces rooms A through I within Windward ECSP, refer to floor plan.

-        All doors and frames in these rooms.

-        Hallways leading up to the barrier dividing the space between main office area(s) and the adjoining Bilingual Health Aide Services office area.

-        Doors into the office (front and back of the 2 doors), to include the main door & door in Room 210.

-        In room 205: all walls in the main area and in the room in the back (aka: Workspace #1); the door and frame of the tiled storage closet; door and frame for the kitchen; door and frame for the bathrooms (adult and former child bathroom); door and frame for laundry room; and the walls, door and frame of the toy closet.

- Vendor provides paint. The paint can should specify the square footage the paint will cover. Approximately 300 sq. ft per can per coat.

- Acceptable/preferred paint color (example attached): Off White or Eggshell White. Color palettes are normally picked up at the location where the paint is purchased from; vendor should provide the color palette as part of bid/offer proposal.

- Two (2) coats of latex semi-gloss NOT oil based. Oil based will have a heavier smell, more difficult to clean up.

- For areas that the paint is peeling/peeled off will need to prime before painting.

- Please also reference attached Scope of Work Summary.

- Please use this Pre-Offer Conference date/time for site visits.
Awarded vendor will need to be able to complete the painting over a weekend. Preferred workdays/hours is on the weekend (Saturday(s) and/or Sunday(s)) during regular State of Hawaii business hours (7:45am - 4:30pm). Subcontracting is authorized.
Please submit bids for both Line Item. Reflecting Scenario #1: no cubicles installed; Scenario #2: cubicles installed. Work will begin as soon as possible, in order to hopefully get the painting completed prior to new cubicles also being installed.Contact PersonTholen, IanEmail ian.tholen@doh.hawaii.gov Phone808-733-9062General CommentsProcurement OfficerIan TholenAttachments WECSP Floor Plan.Painting.pdf
Windward office SoW 10.27.25.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Tholen, Ian.

Q26000972 Painting EIS Windward office space at Windward Health CenterLine Items

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Tholen, Ian.

Q26000972 Painting EIS Windward office space at Windward Health CenterInstructions

• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.