RFP# 244 - Holiday Lighting at BREC's Baton Rouge Zoo

Location:	Louisiana
Posted:	Mar 5, 2026
Due:	Apr 9, 2026
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	123457-244
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL

Holiday Lighting

BREC’s Baton Rouge Zoo

Solicitation No: RFP No. 244

Proposal Opening Date: April 9, 2026

Proposal Opening Time: 10:00AM

BREC

Recreation and Park Commission

for the Parish of East Baton Rouge (03/02/2026)

NOTE TO PROPOSERS:

1) Submit the separate set of Proposal Forms with all required information as

your Proposal.

2) Retain the complete set of Specifications and Contract Documents for your

file.

TABLE OF CONTENTS

PART I. ADMINISTRATIVE AND GENERAL INFORMATION

1.1 Background ............................................................................................................................

1.1.1 Purpose ........................................................................................................................

1.1.2 Goals and Objectives ....................................................................................................

1.2 Definitions..............................................................................................................................

1.3 Schedule of Events .................................................................................................................

1.4 Proposal Submittal.................................................................................................................

1.5 Proposal Response Format....................................................................................................

1.5.1 Number of Response Copies ........................................................................................

1.5.2 Legibility/Clarity..........................................................................................................

1.6 Confidential Information, Trade Secrets, Proprietary Information ......................................

1.7 Proposal Clarifications Prior to Submittal ...........................................................................

1.7.1 Pre-proposal Conference ............................................................................................

1.7.2 Proposer Inquiry Period .............................................................................................

1.8 Errors and Omissions in Proposal .......................................................................................

1.9 Proposal Guarantee...............................................................................................................

1.10 Performance Bond .................................................................................................................

1.11 Changes, Addenda, Withdrawals ...........................................................................................

1.12 Withdrawal of Proposal.........................................................................................................

1.13 Material in the RFP ...............................................................................................................

1.14 Waiver of Administrative Informalities..................................................................................

1.15 Proposal Rejection.................................................................................................................

1.16 Ownership of Proposal ..........................................................................................................

1.17 Cost of Offer Preparation ......................................................................................................

1.18 Non-negotiable Contract Terms ............................................................................................

1.19 Taxes ......................................................................................................................................

1.20 Proposal Validity ...................................................................................................................

1.21 Prime Contractor Responsibilities.........................................................................................

1.21.1 Corporation Requirements..........................................................................................

1.22 Use of Subcontractors............................................................................................................

1.23 Written or Oral Discussions/Presentations ...........................................................................

1.24 Acceptance of Proposal Content............................................................................................

1.25 Evaluation and Selection ......................................................................................................

1.26 Contract Negotiations............................................................................................................

1.27 Contract Award and Execution..............................................................................................

1.28 Notice of Intent to Award .......................................................................................................

1.29 Right to Prohibit Award.........................................................................................................

1.30 Debriefings.............................................................................................................................

1.31 Insurance Requirements.........................................................................................................

1.32 Subcontractor Insurance........................................................................................................

1.33 Indemnification ......................................................................................................................

PART I. ADMINISTRATIVE AND GENERAL INFORMATION (Continued)

1.34 Fidelity Bond Requirements...................................................................................................

1.35 Payment for Services..............................................................................................................

1.36 Termination............................................................................................................................

1.36.1 Termination of this Agreement for Cause ...................................................................

1.36.2 Termination of this Agreement for Convenience ........................................................

1.36.3 Termination for Lack of Appropriated Funds..............................................................

1.37 Assignment ...............................................................................................................................

1.38 No Guarantee of Quantities ...................................................................................................

1.39 Audit of Records.....................................................................................................................

1.40 Civil Rights Compliance ........................................................................................................

1.41 Record Retention....................................................................................................................

1.42 Record Ownership .................................................................................................................

1.43 Content of Contract/Order of Precedence .............................................................................

1.44 Contract Changes ..................................................................................................................

1.45 Substitution of Personnel .......................................................................................................

1.46 Governing Law.......................................................................................................................

1.47 Claims or Controversies ........................................................................................................

1.48 Proposer’s Certification of OMB A-133 Compliance ...........................................................

PART II. SCOPE OF WORK/SERVICES

2.1 Scope of Work/Services..........................................................................................................

2.2 Period of Agreement ..............................................................................................................

2.3 Price Schedule .......................................................................................................................

2.4 Deliverables ...........................................................................................................................

2.5 Location .................................................................................................................................

2.6 Proposal Elements .................................................................................................................

2.6.1 Financial ......................................................................................................................

2.6.2 Technical......................................................................................................................

PART III. EVALUATION

3.1 Financial Proposal (Minimum Value of Points)....................................................................

3.2 Technical Proposal (Value of Points)....................................................................................

PART IV. PERFORMANCE STANDARDS

4.1 Performance Requirements....................................................................................................

4.2 Performance Measurement/Evaluation .................................................................................

PART V. FEDERAL CLAUSES

iii

REQUEST FOR PROPOSAL

FOR

Holiday Lighting at BREC’s Baton Rouge Zoo

PART I. ADMINISTRATIVE AND GENERAL INFORMATION

______________________________________________________________________

1.1 Background

The Recreation and Parks Commission for the Parish of East Baton Rouge (BREC) operates and manages 186

parks including BREC’s Baton Rouge Zoo. The Baton Rouge Zoo, located within the 660 acres of BREC’s

Greenwood Park, opened on Easter Sunday 1970. The Zoo is a place where people connect with animals,

including tigers, giraffes, rhinos and alligators. The Realm of the Tiger, Flamingo Cove, Giants of the Islands,

Safari Playground, L'aquarium de Louisiane, and KidsZoo exhibits offer fun and education for all ages. The Zoo

operates and manages 147 acres, with a staff of over 100 employees. The Zoo’s peak season is the Spring

(March/April) due largely to temperate weather & school field trips. However, other peak times circulate around

the large-scale community events such Boo at the Zoo & BREW at the Zoo both held in October. Offering a

moderate entry fee at $10.00 for adults & teens, $8.50 for seniors and $7.00 for children ages 2-12, the Zoo

averages around 225,000 visitors annually. Many guests are local, originating chiefly from the South Baton

Rouge, Ascension Parish and Livingston Parish markets, however annually, guest come from every state in the

U.S. The Zoo recently completed Phase 1 of the Master Plan construction which relocated the admissions entrance

inside Greenwood Community Park.

1.1.1 Purpose

The purpose of this Request for Proposal (RFP) is to obtain competitive proposals as allowed by BREC governing

statutes, ordinances, resolutions and policies from bona fide, qualified proposers who are interested in providing

lights and/or lantern displays for our winter festival, (hereinafter named “ZooLights”), including assistance with

installation and breakdown.

1.1.2 Goals and Objectives

BREC’s Baton Rouge Zoo desires to seek a qualified contractor with extensive knowledge and background to

design, furnish, and maintain the ZooLights displays at BREC’s Baton Rouge Zoo during the proposed holiday

dates of November 27, 2026 to December 30, 2026, and subsequent timeframes in the years thereafter.

1.2 Definitions

A. Shall- The term “shall” denotes mandatory requirements.

B. Must- The terms “must” denotes mandatory requirements.

C. May- The term “may” denotes an advisory or permissible action.

D. Should- The term “should” denotes desirable.

E. Contractor- Any person having a contract with a governmental body.

F. Agency- Any department, commission, council, board, office, bureau, committee, institution, agency,

government, corporation, or other establishment of BREC authorized to participate in any contract resulting

from this solicitation.

G. BREC – Recreation and Park Commission for the Parish of East Baton Rouge

H. ZooLights – BREC’s Baton Rouge Zoo’s Annual Holiday Lighting event

1.3 Schedule of Events

Emailing or mailing the RFP 15- 30 days prior to the opening is required per the Purchasing Manual. A less

complex RFP may not require an inquiry period. This section is highly recommended for complex a RFP. Time

frames are a guideline and may be altered. Allow enough time for receipt and responses. Indicate physical

address of pre-proposal conference, if held.

Item

RFP advertised in the newspaper and posted to

LaPAC

RFP emailed or mailed to prospective

proposers

Pre-Proposal Conference (if applicable)

Deadline to receive written inquiries

Deadline to answer written inquiries

Proposal Opening Date (deadline for

submitting proposals)

Presentations & Discussions (if applicable)

Notice of Intent to Award announcement and

14-day protest period begins, on or about

Contract Execution on or About

Anticipated Schedule

March 5, 2026 & March 10, 2026

TBD

March 19, 2026; 5 PM

March 26, 2026; 5 PM

April 9, 2026; 10 AM

April 9-10, 2026

April 23, 2026

Upon Issuance of #7

NOTE: BREC reserves the right to revise this schedule. Revisions, if any, before the Proposal Submission

Deadline will be formalized by the issuance of an addendum to the RFP.

1.4 Proposal Submittal

This RFP is available in PDF format or in printed form by submitting a written request to the RFP Contact. (See

Section 1.7.2 for this RFP contact)

All proposals shall be received by Purchasing no later than the date and time shown in the Schedule of Events.

Important - - Clearly mark outside of envelope, box or package with the following information and format:

Χ Proposal Name:

Request for Proposal – Holiday Lighting at BREC’s Baton Rouge Zoo

Χ Solicitation No.

RFP No. 244

Χ Proposal Opening Date & Time : April 9, 2026; 10AM

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Description	Date Issued	Bid Open Date/Time
123457-244	RFP# 244 - Holiday Lighting at BREC's Baton Rouge Zoo Deadline to receive inquiries 3/19/2026 @ 5 PM Original: 123457-244	03/05/2026	04/09/2026 10:00:00 AM CT

Department	Non State - BREC
Section	Finance
Dept Code	123457
Contact	Lori Foreman
Address	6201 Florida Blvd. Baton Rouge, LA 70806
Phone	225-272-9200, Ext. 1522
Fax	225-273-6406
Email	Lori.Foreman@brec.org

RFP# 244 - Holiday Lighting at BREC's Baton Rouge Zoo

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