Request for Qualifications for Engineering, Landscape Architecture, and Related Comprehensive Design and Construction Administration Services for Town of Severn Town Park

Location:	North Carolina
Posted:	May 5, 2026
Due:	Jun 8, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction
Solicitation No:	103222C4136
Publication URL:	To access bid details, please log in.

Solicitation Number:	103222C4136
Project Title:	Request for Qualifications for Engineering, Landscape Architecture, and Related Comprehensive Design and Construction Administration Services for Town of Severn Town Park
Description:	The Town of Severn, North Carolina (“Town”) invites the submittal of responses to this Request for Qualifications (RFQ) from firms qualified in the State of North Carolina to perform engineering, landscape architecture, and related comprehensive design and construction administration services. The project is to design various improvements to the existing Town Park, which is located on approximately 5.28 acres, bound by Main Street and Community Street in the Town of Severn, North Carolina. The Town of Severn has a statement of settlement for the purchase of land adjacent to the existing Town Park, currently owned by the Ruritan Club. In total, this property plus the existing Town Park will house the upgraded Town Park. All services performed pursuant to the award of a contract resulting from this Request for Qualifications will be funded using Community Development Block Grant – Neighborhood Revitalization funds, which have been awarded to The Town of Severn by the North Carolina Department of Commerce, Rural and Economic Development Division under Title I of the Housing and Community Development Act of 1974. As such, all awarded contracts will be subject to any and/or all Federal Requirements as required and codified by United States Code of Federal Regulations, noted in Section XI herein below.
Opening Date:	6/8/2026 5:00 PM
Posted Date:	5/6/2026
Status:	Open
Department:	TOWN OF SEVERN


Solicitation Number * 103222C4136	Department TOWN OF SEVERN	Status Reason Open
Opening Date 2026-06-08T17:00:00.0000000	Posted Date * 2026-05-05T18:19:17.0000000Z	Primary Commodity Code Design Services
Mandatory Conference/Site Visit — —	Special Instructions RFQs accepted as PDFs by email to severnnc@3rddoor.com or by mail to PO Box 401, Severn, NC 27877 or hand-delivered to 314 Main Street, Severn, NC 27877	Solicitation Type * Select RFP IFB RFI
Owner Carol Ferguson
Description The Town of Severn, North Carolina (“Town”) invites the submittal of responses to this Request for Qualifications (RFQ) from firms qualified in the State of North Carolina to perform engineering, landscape architecture, and related comprehensive design and construction administration services. The project is to design various improvements to the existing Town Park, which is located on approximately 5.28 acres, bound by Main Street and Community Street in the Town of Severn, North Carolina. The Town of Severn has a statement of settlement for the purchase of land adjacent to the existing Town Park, currently owned by the Ruritan Club. In total, this property plus the existing Town Park will house the upgraded Town Park. All services performed pursuant to the award of a contract resulting from this Request for Qualifications will be funded using Community Development Block Grant – Neighborhood Revitalization funds, which have been awarded to The Town of Severn by the North Carolina Department of Commerce, Rural and Economic Development Division under Title I of the Housing and Community Development Act of 1974. As such, all awarded contracts will be subject to any and/or all Federal Requirements as required and codified by United States Code of Federal Regulations, noted in Section XI herein below.

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Request for Qualifications for Engineering, Landscape Architecture, and Related

Comprehensive Design and Construction Administration Services for Town of Severn

Town Park

Town of Severn, North Carolina

Due Date: June 8, 2026

Time: 5:00 pm

Receipt Location

Attn: Carol Ferguson, Town Clerk/Finance Officer

Email: severnnc@3rddoor.com

Mailing Address: PO Box 401, Severn, NC 27877

Physical Address: 314 Main Street, Severn, NC 27877

Phone: 252-585-0411

Purpose of RFQ

The Town of Severn, North Carolina (“Town”) invites the submittal of responses to this

Request for Qualifications (RFQ) from firms qualified in the State of North Carolina to

perform engineering, landscape architecture, and related comprehensive design and

construction administration services. The project is to design various improvements to the

existing Town Park, which is located on approximately 5.28 acres, bound by Main Street and

Community Street in the Town of Severn, North Carolina. The Town of Severn has a

statement of settlement for the purchase of land adjacent to the existing Town Park,

currently owned by the Ruritan Club. In total, this property plus the existing Town Park will

house the upgraded Town Park.

All services performed pursuant to the award of a contract resulting from this Request for

Qualifications will be funded using Community Development Block Grant – Neighborhood

Revitalization funds, which have been awarded to The Town of Severn by the North Carolina

Department of Commerce, Rural and Economic Development Division under Title I of the

Housing and Community Development Act of 1974. As such, all awarded contracts will be

subject to any and/or all Federal Requirements as required and codified by United States

Code of Federal Regulations, noted in Section XI herein below.

Page 1 of 16

Scope of Work

The existing park consists of swings, a seesaw, a roundabout, and a basketball court. All

playground equipment should be upgraded and improved. The court should be resurfaced

or replaced entirely. A small shed on the property is used as a concession stand with two

restrooms. The Town intends to include improvements to the concession stand in the

upgrades, including providing ADA accessibility for the restrooms. Unmarked parking is

currently available on grass adjacent to the court. Parking spots should be designated,

including ADA accessibility.

Photographs of the existing facilities are attached. A survey was performed and is attached.

The selected firm will be contracted for design development, construction documents, and

contract administration phases. Within each phase, there will be subsequent tasks,

including but not limited to, permitting, bid assistance, construction observation, and

other usual and customary tasks required of a professional services firm to take a project

of this type from the conceptual planning phase through design to final completion and

close-out of the construction project.

In general, the Scope of Services may include, but not be limited to, the following:

• Prepare project plans and specifications in accordance with program requirements and

state regulations, including N.C.G.S. 133-1.1, and all other regulations pertaining to NC

public building projects in excess of $300,000.00.

• Assist The Town of Severn with CDBG Neighborhood Revitalization funding requirements,

including procurement regulations. Firm should have, and be able to demonstrate,

successful experience with NC Commerce or US Housing and Urban Development

projects and with projects funded in whole or in part by governmental grants, including

projects subject, in whole or in part, to 2 C.F.R. 200.0 et seq, “Uniform Administrative

Requirements, Cost Principles, and Audit Requirements for Federal Awards”;

• Surveying services, field staking (as applicable);

• Prepare the final design and construction bid package in conformance with applicable

regulations and requirements;

• Supervise the bid advertising, tabulation, and award process, including preparing the

advertisements for bid solicitations, conducting pre-bid meeting, conducting bid opening,

and issuing the notice to proceed.

• State and local permitting processes, including for HVAC, electrical, plumbing, and other

systems, as applicable;

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• Construction administration, including but not limited to:

o Project oversight and inspections, including on-site supervising construction

work, and preparing inspection reports.

o During construction contract administration, assist the Town in obtaining all

required and necessary information from the contractors and previously approved,

in writing, subcontractors.

o Conduct monthly progress meetings, and submit written monthly progress

reports, no later than the 5th business day of the following month, to the Town of

Severn and UCPCOG Grant Administrator being mindful that if the Reports are not

submitted, Construction payments may be frozen.

o Determinations of whether work is in accordance with applicable State and

applicable Federal Regulations, both the construction and funding contract

documents, plans, and specifications.

o Shop drawing review and interpretation of contract documents, plans, and

specifications.

o Process written contract change orders (not for changes substantially changing

scope of the project), as determined by the funding conditions.

o Review, process, and approve/disapprove contractor’s applications for payment.

o Monitor contractor’s compliance with Davis Bacon requirements, American Iron &

Steel requirements, Buy America, Build America, Federal & State Reports, and

Contractors

Eligibility Requirements, as applicable to this project.

• Project closeout, including but not limited to:

o Final inspections to ensure compliance with the applicable State and Federal

Regulations, funding and construction contracts, contract documents, plans, and

specifications.

o Written approval of final payment to contractor.

o Submit certified “as-built” drawings to Town of Severn.

o All other engineering/inspection services necessary for successful projects and

timely completion.

o Promptly assist, when requested, with the Funding Closeout Process.

Page 3 of 16

Submittal Requirements

Interested firms should submit the following items as an electronic PDF or in packet form

to the Town of Severn for consideration:

1. Firm Experience and Qualifications:

a. Describe the Firm’s qualifications as they pertain to this project. Include a

description of the Firm including in-house capabilities and any outsourced

services anticipated. Information should include Firm history, names and

credentials of principal officers of the Firm, location of home and branch

offices, honors and awards (if any) and areas of specialization (if any).

2. Key Professionals:

a. Identify the key members of the team who will be directly involved in the

project and list their certifications and area of expertise and their roles.

Included relevant training, certifications, professional affiliations,

publications (if any) and awards (if any).

b. Identify the Project Manager who will be responsible for the execution of

work and ensure that adequate personnel and other resources are made

available for the project, and who is responsible for the quality and

timeliness of the Firm’s performance. Include a brief resume indicating North

Carolina professional registration (if applicable), experience and

qualifications as it specifically pertains to this project.

3. Relevant Projects/References (List up to five (5) corresponding projects, currently in

progress or performed in the last five (5) years comparable to this RFQ as follows:

a. List only projects involving current staff, indicate which team members were

actually involved in the project and specify their role.

b. List a maximum of five (5) relevant projects.

c. Describe the services the Firm provided and the outcome of the project (on-

time, on-budget, number and nature of change orders issued).

d. Provide the client name for whom services were provided and the

appropriate individual who may be contacted as a representative of each

client (include phone number, email, and address).

4. Project Understanding and Approach:

a. Provide a description of your understanding of the scope of work and how

you will accomplish the project.

b. Provide a description of your technical approach to the work, including the

various technical disciplines required to complete the job.

c. Discuss anticipated challenges, if any.

5. Unit Pricing:

Page 4 of 16

a. Provide an hourly rate sheet for all team members.

Criteria for Evaluation/Awards

Proposals will be reviewed and evaluated, and a recommendation will be forwarded to the

Mayor and Town of Severn Board of Commissioners, subject to negotiation of fair and

reasonable compensation. Firms will be notified of the Town’s selection. The following

factors will be used in evaluating Firm proposals and awarding of contract:

1. Work Plan/Technical Approach/Understanding of Program – Detail of proposal,

specific work products identified, understanding of state and federally funded

infrastructure grant programs. (20 points).

2. Experience of Firm – Past involvement of firm with state and federally funded

infrastructure programs, and other similar/allied programs. References for past

involvement and resumes of key staff/personnel (20 points).

3. Qualifications of Staff, professional and non-professional, assigned to Project/ Work

Management Plan/Experience of Proposed Personnel – Identification of staff

assignments, NC Licensure, roles and responsibilities. Identification of staff

experience with ARPA, CDBG Infrastructure and CDBG Catalyst, NC DENR, CWMTF,

Rural Center, and other similar infrastructure projects (20 points);

4. Understanding of Area – Responsiveness of firm to elements in RFQ, familiarity with

the project’s geographic area, and familiarity with NC Building Code and

Northampton County Building Permit Requirements (20 points).

5. Proposal – While proposed cost will be an evaluation factor, the Town reserves the

right to negotiate price with successful proposer (15 points).

6. Small, female or minority-owned forms (5 points).

7. The cost of service will be considered but will not be a primary selection criterion.

8. Firm election and procurement shall be conducted in accordance with 2 CFR

200.320 Competitive Negotiation Process. Proposals will be solicited from all

qualified Firms wishing to be considered. All proposals received by the deadline and

prepared in accordance with the proposal instructions will be reviewed in

accordance with the previously listed criteria. The Town of Severn will select the

Firm best qualified to perform Engineering, Architectural and/or Consulting Services

for the funded CDBG-NR Grant program and negotiate appropriate compensation

for services desired, including a final lump sum price.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Request for Qualifications for Engineering, Landscape Architecture, and Related Comprehensive Design and Construction Administration Services for Town of Severn Town Park

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