DRC260111-DRC OPI - Embosser Roll for Toilet Paper Manufacturing Machine at the OPI Toilet Tissue Shop
| Location: | Ohio |
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| Posted: | Feb 2, 2026 |
| Due: | Feb 4, 2026 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000036205 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000036205 |
| Solicitation Name: | DRC260111-DRC OPI - Embosser Roll for Toilet Paper Manufacturing Machine at the OPI Toilet Tissue Shop |
| Original Begin Date: | 1/8/2026 2:00:28 PM |
| Begin Date: | 2/2/2026 11:29:07 AM |
| End Date: | 2/4/2026 2:00:00 PM |
| Inquiry End Date: | 2/3/2026 2:00:00 PM |
| Commodity: | Embossing tools |
| MBE Set Aside: | MBE Set Aside |
| Agency: |
DRC100000 OPERATION SUPPORT CENTER DRCMAD
DRC-Dept of Rehab & Corrections |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Request for Quote (RFQ) |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000036205
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Solicitation Name
DRC260111-DRC OPI - Embosser Roll for Toilet Paper Manufacturing Machine at the OPI Toilet Tissue Shop
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RFx Type
Request for Quote (RFQ)
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
2
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MBE Set Aside
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Begin Date
2/2/2026 11:29:07 AM (ET)
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Amendment?
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End Date
2/4/2026 2:00:00 PM (ET)
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Inquiry End Date
2/3/2026 2:00:00 PM
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Summary
Ohio Penal Industries is seeking bids for one (1) steel embosser roll compatible with a 2006 Fabio Perini Model 176 B Turnkey Slitter/Toilet Tissue Manufacturing Machine to be used at the OPI Toilet Tissue Shop located at the Belmont Correctional Institution. |
Predecessor Contract
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Process
***This is a new round to give another opportunity for potential bidders to participate and submit a bid.***
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Ship To
P003073 DRC BECI WAREHOUSE Belmont Corr. Inst. - Attn Warehouse St. Clairsville
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1 Record(s)
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Solicitation Documents
5 Record(s)
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Attachment Preview
INVITATION TO BID
DRC260111
The Ohio Department of Rehabilitation and Correction is requesting proposals for:
DRC OPI - Embosser Roll for Toilet Paper Manufacturing Machine at the OPI Toilet
Tissue Shop
Please see OhioBuys Sourcing Project SRC0000036205 for all applicable dates and times.
No proposals will be accepted after the OhioBuys sourcing project closing time and date.
OHIOBUYS
STATE OF OHIO ONLINE PURCHASING SOLUTION. OhioBuys provides the primary platform for Supplier partners to
engage in procurement activities with the State of Ohio. For additional information on submitting proposals see the
“Viewing and Responding to Solicitations” Learner Guide or the “Viewing and Responding to Solicitations” Supplier
Training Video linked below.
Learner Guide
https://das.ohio.gov/Portals/0/DASDivisions/GeneralServices/Procurment/pdf/S-
LG.2%20Ohio%20Buys%20Viewing%20and%20Responding%20to%20Solicitations%20LG%20v1.9.pdf?ver=D89k3Z2q
EVzArAN9EzaVdQ%3d%3d
Viewing and Responding to Solicitations
https://www.youtube.com/watch?v=K6iE32BUMJ0&feature=youtu.be
INQUIRIES. Offerors may make inquiries regarding this ITB any time during the inquiry period listed in the Calendar of
Events. To make an inquiry, Offerors must login to OhioBuys, navigate to the solicitation, open the Inquiry tab and submit
their inquiry.
Offerors will not receive a personalized e-mail response to their question, nor will they receive notification when the
question has been answered.
Offerors may view inquiries and responses on the OhioBuys Public Solicitations page by opening the Solicitation Overview
and navigating to the inquiries section of that page. ODRC will try to respond to all inquiries within 48 hours of receipt,
excluding weekends and State holidays. ORDC will not respond to any inquiries received after 4:00 pm. on the inquiry
end date.
1|Page
PURPOSE. The Ohio Department of Rehabilitation and Correction (ODRC) is soliciting competitive sealed bids raw
material garment fabric and cloth sheeting and this ITB is the result of that request. If a suitable offer is made in response
to this ITB, the State of Ohio (State), through ODRC, may enter into a contract (the Contract) to have the selected Offeror
(the Contractor) perform all or part of the Project (the Work). This ITB provides details on what is required to submit a bid
for the Work, how the State will evaluate the Bids, and what will be required of the Contractor in performing the Work.
This ITB also gives the estimated dates for the various events in the submission process, selection process, and
performance of the Work. While these dates are subject to change, prospective Offerors must be prepared to meet them
as they currently stand.
Once awarded, the term of the Contract will be from the award date through June 30, 2027. Any further renewals will be
by mutual agreement between the Contractor and ODRC for any number of times and for any period of time. The
cumulative time of all mutual renewals may not exceed four (4) years and are subject to and are contingent upon the
discretionary decision of the Ohio General Assembly to appropriate funds for this Contract in each new biennium. ODRC
may renew all or part of this Contract subject to the satisfactory performance of the Contractor and the needs of the
Agency.
Any failure to meet a deadline in the submission or evaluation phases and any objection to the dates for performance of
the Project may result in ODRC refusing to consider the Proposal of the Offeror.
BACKGROUND. The Ohio Department of Rehabilitation & Corrections (ODRC), as established under House Bill 494,
with responsibilities defined in Ohio Revised Code 5120 oversees the supervision of over 44,900 offenders in Ohio at 28
state prisons, which includes 3 prisons operating as private prisons, contracted to the agency. The institutions vary in level
of security and include corrections reception centers, correctional camps, and pre-release centers. The mission of ODRC
is to reduce recidivism among those we touch. The values of the agency are aligned to support the mission of the agency.
The values of the agency are as follows: (1) Take care of our staff; they will transform our incarcerated population (2) One
team-one purpose (3) Civility towards all and
(4) Hope is job one.
Final responsibility for operation of the Department rests with the Governor who appoints the Director. The Department's
Director serves at the pleasure of the Governor. The Director has full power and authority in the supervision and control of
the Department's affairs and is its chief administrative officer.
Ohio Penal Industries (OPI) is a division of the Ohio Department of Rehabilitation and Correction. The OPI Toilet Tissue
Shop, operating out of the Belmont Correctional Institution (BeCI), employs incarcerated adults to produce all toilet tissue
products for the incarcerated populations of the Department of Rehabilitation and Corrections (DRC) other State of Ohio
agencies, and other local government entities.
Scope of Work
DRC260111 is initiated for the purchase of one (1) steel embosser roll to be used in the manufacture of finished goods
toilet tissue rolls.
Offeror Requirements:
• Submit a bid for one (1) steel toilet tissue embosser roll that meets the standards identified in the ITB.
• Certify ability to complete the project and ship the merchandise within 30 days after receipt of signed contract or
within a timeframe mutually agreed upon by both the contractor and the Agency.
• Describe experience of firm in providing toilet tissue manufacturing machinery and accessories similar to this
ODRC project.
• Affirm understanding of project requirements.
• Indicate willingness to comply with State of Ohio Contract Terms and Conditions, as provided and follow ODRC
policies.
• Provide information pertaining to warranty for materials.
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General Requirements:
• All items offered shall be free from any type of manufacturing defects, dirt, and debris which could impair the
item’s appearance or usability. Defective items discovered upon delivery and inspection for use will be rejected
and returned immediately for credit at the Contractor's expense.
• Items shall be packaged in accordance with industry standards to protect the item from the adverse effects of
humidity, light, dust, dirt, moisture, and physical damage due to impact and crushing during shipping,
transportation, and storage. Packages shall be clearly marked to indicate contents. A complete packing list shall
accompany all deliveries.
• All items offered in response to this bid shall be first quality, new, unused and without defect.
• If requested by OPI, the awarded Contractor shall furnish Safety Data Sheets for all materials as requested. The
Safety Data Sheets provided shall be in accordance with Federal Register Volume 77, No. 58, or current version.
Agency Requirements
• Prepare space in advance for delivery.
• Provide copies of all relevant policies and procedures.
• Provide any necessary contractor orientation prior to delivery.
• Provide any escorts required to accompany the vendor’s staff.
• Approve passes for clearance of contractor supplies into facility.
• Review product at completion for acceptance.
Delivery Locations
All items on this Invitation to Bid are subject to shipment to the following location:
OPI Toilet Tissue Shop
Belmont Correctional Institution
68518 Bannock Rd., State Route 331
St. Clairsville, OH 43950
• The delivery location is an operational correction facility where security conditions could create abnormal
delays or rejection of shipment(s). These conditions could include, but are not limited to, emergency
lockdowns, fog alerts and other inclement weather or events. The Contractor shall cooperate in good faith and
not interfere with the operations of the institution.
• Deliveries will be accepted from 8:00am to 10:00am and 12:00pm to 2:00pm, Monday through Friday,
excluding State observed holidays. The carrier is to call the OPI Toilet Tissue Shop at the institution (740-314-
6744) prior to arrival for authorization to deliver. No deliveries will be accepted during foggy or adverse
weather conditions in accordance with institution security procedures. All damaged items received shall be
noted on the driver’s Bill of Lading, placed back on the truck, and returned to the contractor for prompt
replacement. In the event a problem cannot be resolved with the institution shop manager, contact OPI
Production Manager (CIM3) at OPI-Central Office, 1580 State Route 56 SW, PO Box 525 London OH 43140,
phone (614) 738-7859.
• Acceptance (transfer of title) will occur upon the inspection and written confirmation by the ordering agency
that the supplies delivered conform to the requirements set forth in the Contract. Unless otherwise provided in
the Contract, acceptance shall be conclusive except as regards to latent defects, fraud, or such gross mistakes
as amount to fraud.
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Items Listing: See “Detailed Specifications” section below
Item
1
Description
Steel Embosser Roll for model year 2006 Fabio Perini
model 176 B Turnkey Slitter/Toilet Paper Manufacturing
Machine
UOM
Each
Quantity
1
Detailed Specifications:
• Steel Embosser Roll D235, 5 MM
o Mechanical Engraved with 50 dots per cm2 – D1034P up to 2mm depth
o Shipped in wood crate
• Compatibility Requirements
o Must be compatible with Fabio Perini Turnkey Slitter, model 176 B
o Manufacture year – 2006
Cost Summary
DRC OPI - Embosser Roll for Toilet Paper Manufacturing Machine at the OPI Toilet Tissue Shop
DRC260111
Item
1
Description
Steel Embosser Roll for model year 2006
Fabio Perini model 176 B Turnkey
Slitter/Toilet Paper Manufacturing
Machine
Total Cost
UOM
Each
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Quantity
1
----------------
Standards are included with item, where applicable
Unit Cost Total
------------
Note: Cost column is for each unit. Provide all costs related to completing
projects. Shipping must be included in the cost.
Please provide your expected delivery terms after receipt of
order in your OhioBuys proposal.
***Total bid is all inclusive, including all shipping, tariff, and other charges.***
Provide a separate itemized listing of all proposed materials.
Payment Terms are Net 30.
Fiscal Year 2026 equals July1, 2025 through June 30, 2026
Fiscal Year 2027 equals July1, 2026 through June 30, 2027
All costs must be in U.S. Dollars.
The State will not be responsible for any costs not identified.
There will be no additional reimbursement for travel or other related expenses.
BACKGROUND CHECKS
A Background check (LEADS) shall be completed on any individual contractor and may be conducted on anyone coming
into a correctional facility to provide supplies or services, prior to the contracted services being performed. Information
obtained from the background check shall be used to determine whether a contract may be awarded. ODRC will consider
all aspects of an individual's record and will give consideration to individuals with a criminal record. The cost of the
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investigation will be the responsibility of the ODRC. Staff names shall be provided by the awarded Contractor to ODRC
within one week of contract award.
Awarded personnel must comply with current, and future state, federal and local laws, court orders, administrative
regulation, administrative directives, and policies and procedures of the ODRC and its respective institutions. DRC policies
can be viewed at: http://www.drc.ohio.gov/web/drc_policies/drc_policies.htm.
INVITATION TO BID INSTRUCTIONS
OhioBuys provides the primary platform for Supplier partners to engage in procurement activities with the State of Ohio.
Instructions, Terms and Conditions for Bidding that apply to the solicitation are attached.
SPECIAL INSTRUCTIONS TO BIDDERS
This will be an all-inclusive bid. Please list all fees on the Cost Summary (bid form).
DESCRIPTIVE LITERATURE
The Bidder may be required to submit descriptive literature of the supplies or services being offered. If requested, the
literature will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not provided
as part of the bid response, the Bidder must provide said literature within seven (7) calendar days after request/notification
by the Office of Procurement Services to do so. Failure of the bidder to furnish descriptive literature either as part of their
bid response or within the time specified herein will deem the bidder not responsive.
CONTRACT AWARD
The contract will be awarded to the lowest responsive and responsible bidders. The estimated cost will be determined by
multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a
total for all items. Failure to bid on all items may result in the bidder being deemed not responsive. However, at the
discretion of ODRC, the contract may be awarded to multiple contractors in the order of lowest responsive and
responsible.
EVALUATION
Bids will be evaluated in accordance with Article I-15 of the “Instructions to Bidders.”
STANDARD CONTRACT - TERMS AND CONDITIONS
(Terms and Conditions for Entities Under State of Ohio May Differ)
A. INSTITUTIONAL SECURITY REQUIREMENTS. Due to institutional security requirements, available hours to perform services
or render supplies may be limited. The Contractor and Agency staff will negotiate a mutually agreeable schedule to provide
services/render supplies. The Contractor recognizes the security requirements for entering a correctional institution and
acknowledges receipt of the “Standards of Conduct for Contractors”. By signing this Contract, the Contractor agrees to comply
with these standards and with safety rules and procedures.
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