RFP 2025-02?On-Call Transportation Planning and Design Services.

Location:	New York
Posted:	Jun 9, 2025
Due:	Jun 27, 2025
Agency:	Tarrytown village
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction R - Professional, Administrative and Management Support Services V - Transportation, Travel and Relocation Services
Publication URL:	To access bid details, please log in.

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Request for Proposals (RFP)

On-Call Transportation Planning & Design Services

Village of Tarrytown, New York

June 6, 2025

Page 1 of 3

Introduction and Purpose

The Village of Tarrytown is soliciting responses to

this Request for Proposals (RFP) for on-call

transportation planning and design services to make

recommendations related to mobility safety

considering all travel modes within the village, and

to assist with the implementation and execution of

related work.

Here is a small inset of the Village’s Zoning Map,

which establishes our municipal boundaries, as well

as commercial, office and residential areas:

that aims to prevent serious injuries and deaths

on roadways by implementing proven safety

measures.

https://www.tarrytownny.gov/SafeStreets

B. Route 9 Complete Streets – A NYSDOT

scoping and preliminary engineering phase

project to propose improvement

recommendations capable of enhancing safety,

and pedestrian and bicycle facilities along Route

9/Broadway. This project encompasses the five

villages of Sleepy Hollow, Tarrytown,

Irvington, Dobbs Ferry, and Hastings-on-

Hudson.

https://www.dot.ny.gov/route9completestreets

First traffic analysis request and sample project

Analysis Request - Cobb Lane Safety Project -

Request for quote as part of the RFP Response:

Current studies under way (informational):

A. Safe Streets for All - The Village is currently

partnering with the Village of Sleepy Hollow

and the Public Schools of the Tarrytowns

(UFSD of Tarrytown and Sleepy Hollow) to

develop a Comprehensive Safety Action Plan

Cobb Lane is an east-west connection road with

access opened to the public between Route 9 and

Wilson Park Drive. This steep and narrow road is

half public along the western half up to a point just

east of Oak Avenue and half private along the

eastern half from Oak Avenue to Wilson Park

Drive. Though the traffic volume is relatively low,

this access road at points cannot accommodate two-

way vehicular traffic. It is also intersected by the

Old Croton Aqueduct Trail, a NY State Park that is

used by pedestrians and bicyclists of all ages

including school-aged children heading to and from

the John Paulding Middle School and the Sleepy

Hollow High School. The intent is to improve both

pedestrian and vehicular safety.

The Village has undertaken appropriate

enforcement of the right-of-way and plans to install

warning signage at blind spots. There is a

suggestion to test out an Advisory Bike Lane

(https://nacto.org/publication/urban-bikeway-

Request for Proposals (RFP)

On-Call Transportation Planning & Design Services

Village of Tarrytown, New York

June 6, 2025

Page 2 of 3

design-guide/designing-bikeways-for-all-ages-and-

abilities/bikeways-on-low-speed-low-volume-

streets/advisory-bike-lanes/) to improve safety for

all users. Another alternative under consideration is

the alternative of making Cobb Lane one-way only.

Second traffic and pedestrian safety analysis

request, with focus on school walkability.

Tappan Hill School is being converted from a

BOCES-oriented educational facility back into an

early education elementary school facility for the

UFSD of the Tarrytowns for grades “K through 1”,

with planned opening for this use in September,

2025. A group of parents and residents associated

with a local community organization are requesting

the Village to consider the installation of sidewalks,

or the establishment of delineated walking lanes on

the existing asphalt of the following roads:

• Highland Avenue between Union Avenue

and Benedict Avenue;

• Union Avenue between Rosehill Avenue

and Highland Avenue; and

• Possibly some additional sidewalk or

delineated walking areas on Benedict

Avenue and on Rosehill Avenue.

The Village would like to have a discussion with

the successful responder to the RFP so that we can

agree on the development of a proposal, within an

agreed upon budget, for this analysis and review.

The study would be of the area around the school,

with a look at potential short-term and long-term

improvements to enhance walkability.

Proposals:

The Village would like a proposal from the

interested RFP respondents A. with a quote to

perform a simple study of Cobb Lane and make

recommendations for traffic changes with signage

and marking improvements; and B. a further

response to the RFP with hourly rates and team

experience and qualifications for consideration as

an ”on call” consultant. The “Second Analysis” is

more for informational purposes and will be

discussed and assigned after the submission of

initial responses to the RFP and selection by the

Village of the consultant as the result of this

process.

Intent

The responses to this RFP will be reviewed and

interviews will be scheduled by the Village with

firms that have responded. A final decision will be

made by the Mayor and Board of Trustees, based

on:

A. the interviews

B. experience of the team

C. qualifications

D. knowledge of current standards

E. cost

F. ability to produce work products in a

reasonable, agreed-upon time frame

Depending on the number of respondents, a

preliminary interview will take place with staff, and

then a second interview will take place with the

Mayor and Board of Trustees.

The Village of Tarrytown reserves the right to

waive any inconsistencies and take actions that are

in the best interests of and optimize the benefits to

the Village of Tarrytown.

As an establishment of protocols, the elected Board

of Trustees sets policy and the appointed

administrative staff carry out and implement such

policy. In other words, direction and tasks shall

come from staff, based on the policy set by the

majority of the Board members.

Request for Proposals (RFP)

On-Call Transportation Planning & Design Services

Village of Tarrytown, New York

June 6, 2025

Page 3 of 3

Due Date

RFP response submissions shall include a two to

five-page maximum cover letter with supporting

materials. Submissions will be accepted from the

date of publication on the Village website and on

Bidnet, ending three weeks later at 11 a.m. on

Friday, June 27, 2025. It is preferred that the cover

letter and supporting materials be e-mailed to the

Village at Administrator@tarrytownny.gov.

If mailing is necessary for any larger size hard-copy

documents, they should be mailed to: Office of the

Village Administrator, 1 Depot Plaza, Tarrytown,

NY, 10591. Submissions will be kept strictly

confidential until after the submission deadline, at

which time they become public documents.

Submission Requirements

A three- to five-page summary cover letter briefly

summarizing the following items is required. You

may attach additional information as you deem

appropriate.

A. Team description

B. Hourly Rates for team members who will be

assigned to the work

C. Team experience noting:

• Previous municipal projects and/or contracts

• Project locations, photos, year, team

member’s role(s).

• Project references, including governmental

bodies involved.

• Key team member resumes are requested.

Selection Criteria

A. Interviews

B. Experience of the team

C. Qualifications

D. Knowledge of current standards of mobility

management and design, with knowledge of the

MUTCD and higher credit given to knowledge

and experience of a Complete Streets approach

and the application of NACTO standards.

E. Cost

F. Ability to complete requested plans within an

agreed upon deadline, to be negotiated and

agreed upon at the time of the assignment of

each project.

RFP Time frame, schedule and supplemental

material

A. RFP responses due date - Friday, June 27, 2025,

at 11 a.m.

B. Review of Qualifications and Letters of Interest

and short list: Estimated first 10 days.

C. Schedule and interview: Estimated within 30

days of proposal submission.

The goal is to have a Board decision and award at

the Board Meeting in July, 2025 which is currently

scheduled for Monday, July 21, 2025. If more time

is required it may be awarded at the Board Meeting

of August 18, 2025, which will still be within sixty

(60) days of the submission deadline.

Additional Information or questions

For additional information or if you have any

questions, please submit them in writing, email is

acceptable, through the Office of the Village

Administrator:

Richard Slingerland, Village Administrator

Phone: 914-631-1785

E-mail to : rslingerland@tarrytownny.gov

Alissa Fasman, Assistant Village Administrator

Phone: 914-631-1785

Mail to : Afasman@tarrytownny.gov

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP 2025-02?On-Call Transportation Planning and Design Services.

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See also