Annual Community Development Block Grant (CDBG) Lead-Based Paint Inspection and...

Location:	Texas
Posted:	May 8, 2025
Due:	May 28, 2025
Agency:	City of Mesquite
Type of Government:	State & Local
Category:	B - Special Studies and Analyses - Not R&D F - Natural Resources and Conservation Services R - Professional, Administrative and Management Support Services
Solicitation No:	RFP 2025-138
Publication URL:	To access bid details, please log in.

Attachment Preview

REQUEST FOR PROPOSALS

RFP NO. 2025-138

CLOSING DATE AND TIME

WEDNESDAY, MAY 28, 2025 - 2:00 P.M.

ANNUAL COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) LEAD-BASED

PAINT INSPECTION AND RISK ASSESSMENT SERVICES

The City of Mesquite, Texas, invites sealed proposals from qualified vendors for the referenced proposal with the following

specifications as listed herein.

Mark envelope in lower left corner “RFP No. 2025-138; Annual Community Development Block Grant (CDBG)

Lead-Based Paint Inspection and Risk Assessment Services,” so the proposals will not be opened until the appointed

hour.

Proposals submitted must be received before proposal closing on (WEDNESDAY, MAY 28, 2025), at 2:00 p.m. Faxed

or emailed proposals will not be accepted.

All questions must be submitted via email at purchasing@cityofmesquite.com on Monday, May 19, 2025, by 12:00 p.m.

Responses will be provided in the form of an addendum after the question deadline.

For Mailed Proposals, please address as follows:

Ryan Williams, Manager of Purchasing

City of Mesquite

P.O. Box 850137

Mesquite, Texas 75185-0137

For Hand-Delivered Proposals or Submitted by Courier, please place in a sealed envelope or box:

Ryan Williams, Manager of Purchasing

City of Mesquite

757 N. Galloway Avenue, 2nd Floor

Mesquite, Texas 75149

For Electronic Submissions visit: www.bidnetdirect.com/texas/cityofmesquite

CITY OF MESQUITE

GENERAL CLAUSES AND CONDITIONS

1. CITY OF MESQUITE GENERAL CLAUSES AND CONDITIONS APPLY TO ANY PROCUREMENT

OF PRODUCTS OR SERVICES BY THE CITY OF MESQUITE (CITY). TAKING EXCEPTION TO

THESE CLAUSES AND CONDITIONS MAY DEEM A RESPONSE AS NON-RESPONSIVE.

2. Questions: For questions regarding proposal preparation, please contact: purchasing@cityofmesquite.com.

3. Correspondence: The City assigned number of this proposal packet must appear on all correspondence, or

inquiries, pertaining to this proposal.

4. Preparation Cost: The City will not be liable for any costs associated with the preparation, transmittal or

presentation of any proposals or materials submitted in response to any proposal.

5. Proposal Packet Completion Required: City of Mesquite proposal packets have sections requiring completion.

The proposal form section of the proposal packet must be completed prior to the date and time set for proposal

opening and included with the proposal packet or the proposal may be found non-responsive. Failure to complete

all requirements in a timely manner, prior to award, may be used by the City in determining a proposer’s

responsibility.

6. Laws and Ordinances: The Contractor shall at all times observe and comply with all Federal, State and local laws,

ordinances and regulations which in any manner affect the Contract or the work and shall indemnify and save

harmless the City against any claim arising from the violation of any such laws, ordinances and regulations whether

by the Contractor or his employees.

7. Proposal Submission: Proposals must be received as one (1) marked “original” plus one (1) digital copy on a

USB flash drive, on this form, prior to the closing date and time to be considered. (This does not apply to

proposals submitted electronically via BidNet Direct.) Proposals must be submitted in sufficient time to be

received and time-stamped at the above location on or before the published date and time shown on the RFP. The

City of Mesquite will not be responsible for mail delivered from the post office. Proposals received after the

published time and date cannot be considered and will be returned unopened.

8. Addenda: Any interpretations, corrections or changes to this proposal packet will be made by addenda issued by

the City of Mesquite Purchasing Division. It is the proposer’s responsibility to check for any addendums that may

have been issued before the proposal closing date and time.

9. Public Documents: All material submitted by the Contractor to the City shall become property of the City upon

receipt. Any portions of such material claimed by the Contractor to be confidential, trademarked, copyrighted, or

proprietary must be clearly and ambiguously marked as such. Determination of the public nature of the material is

subject to the Texas Public Information Act, Chapter 552 of the Texas Government Code.

10. Proposal Opening: Proposals will be received and publicly acknowledged at the location, date and time stated

above. Only the name of the proposers responding to this request for proposal shall be released at the proposal

opening. Other information submitted by the proposer shall not be released by the City during the proposal

evaluation process or prior to contract award. At no time will confidential information, as noted by the proposer, be

released.

11. Award: The City reserves the right to award:

a. In whole or in part as determined to be in the best interest of the City; and/or

b. A separate contract to separate proposers for each item/group or to award one contract for the entire proposal.

The City reserves the right to take into consideration contract administration costs for multiple award contracts.

12. Estimated Quantities: Quantities are estimated and based on projected usage. It is specifically understood and

agreed that these quantities are approximate, and any increased quantities will be paid at the regular quoted price.

The proposer shall not have any claim against the City of Mesquite for any quantities ordered that are less than the

estimated proposal amount.

13. Ambiguities: Any ambiguity in the proposal because of omission, error, lack of clarity or non-compliance by the

proposer with specifications, instructions and all conditions shall be construed in favor of the City.

14. Best Advantage: The City of Mesquite reserves the right to reject any and all proposals, without cause, and to

waive any defect, irregularity, or informality and to make award of the proposal as may be deemed to the best

advantage of the City.

15. Variations: The City of Mesquite reserves the right to evaluate variations from the specifications. If variations are

requested, proposer shall state exactly which specifications the proposer seeks a variation from and specifically how

the variation shall apply. Failure to completely describe the merchandise being proposed may result in rejection of

proposal.

16. Revised Proposals: The proposal that is submitted last will supersede any previous versions within the submission

deadline.

17. Altering Proposal Prices: Proposal prices cannot be altered or amended after submission deadline. Any inter-

lineation alteration, or erasure made before opening time must be initialed by the signer of the proposer,

guaranteeing authenticity.

18. Pricing: Proposal price(s) quoted, must be held firm for ninety (90) days to allow for evaluation unless otherwise

stated in this document.

19. Error-Quantity: Prices shall be filled in and extended on the proposal sheet. In case of discrepancy between the

unit price and the extension, the unit price shall govern.

20. Withdrawal of Proposals: Proposer agrees that a proposal price may not be withdrawn or cancelled by the proposer

for a period of ninety (90) days following the date designated for the receipt of proposals without written approval

of the City.

21. Prices Prevail for Term: Prices quoted by proposer shall prevail for the entire term of the contract as stated herein

or in the proposal packet.

22. Term of Contract: Unless otherwise stated in the proposal packet, the term of the contract shall be for one (1) year

starting after proposal is awarded to the successful proposer. A renewal option is included as a part of this proposal

for an additional four (4) automatic one-year periods, renewable on anniversary of the original date, provided

proposer can maintain proposal prices and both parties are in mutual agreement.

23. Insurance: The insurance requirements are included in the proposal document. Proposers agree to provide and to

maintain the required types of insurance for the term of the contract. An original certificate of insurance shall be

submitted by the proposer to the City of Mesquite Purchasing Office within 10 business days of proposer receiving

notice from the City that they are the apparent low proposer.

24. Entity Documentation: Proposer shall attach official documentation from the State of Texas or other qualified

certification agency of M/WBE status of your company with proposal. This data is for informational purposes only

and will not affect the proposal award.

25. Collusion: In submitting a proposal, the proposal certifies that they have not participated in, nor have they been

party to any collusion, price fixing or any other illegal or unethical agreements with any company, firm or person

concerning the pricing offered.

26. W-9: A completed W-9 form will be required and submitted with proposal.

27. Non-Exclusion Affidavit: The attached Non-Exclusion Affidavit for General Contractor form must be signed,

notarized and submitted with proposal.

28. Authorized Signature: All proposals must be signed by an authorized representative of the company.

29. Assignment: The successful proposer’s rights and duties awarded by the contract may not be assigned to another

without written consent of the City signed by the City’s authorized agent. Such consent shall not relieve the assigned

of liability in the event of default by the assignee.

30. Cooperative Purchasing: As permitted under the Texas Local Government Code, Chapter 791.025, other

government entities may wish to also participate under the same terms and conditions contained in this contract

(piggyback). Successful proposer agrees to extend prices to all entities that have entered into or will enter into joint

purchasing interlocal cooperation agreements with the City of Mesquite.

31. F.O.B./Damage: Quotations shall be proposed F.O.B. delivered, designated location, and shall include all delivery

and packaging costs. The City of Mesquite assumes no liability for goods delivered in damaged or unacceptable

condition. The successful proposer shall handle all claims with carriers, and in case of damaged goods, shall ship

replacement goods immediately upon notification by the City of damage.

32. Sample Contract Forms: Any sample contract forms in the proposal packet are included for informative purposes

only, so that proposer may be familiar with their contents and requirements. Proposers shall not fill in or execute

these sample contract forms at time of proposal submittal.

33. Taxes: The City is exempt from all sales and excise taxes.

34. Change Orders: No oral statement of any person shall modify or otherwise change, or affect the terms, conditions

or specifications stated in the resulting contract. All change orders to the contract will be made in writing and shall

not be effective unless signed by an authorized representative of the City.

35. Termination: This Contract may be terminated at any time with thirty (30) day’s written notice by either the City

of Mesquite or successful proposer.

36. Non-Resident Proposers: Pursuant to Texas Government Code, Chapter 2252, Subchapter A: A proposer whose

principal place of business, ultimate parent company or majority owner’s principal place of business is not in Texas,

is considered a nonresident proposer. A nonresident proposer must under propose the lowest responsible resident

proposer by an amount that is equal to, or less than, the amount by which a Texas resident would be required to

under propose in the nonresident proposer’s state. This provision does not apply to a contract involving federal

funds.

37. Ordering: Orders shall be placed on an “as-needed” basis at the discretion of the City of Mesquite. Proposers shall

advise if there is a minimum dollar amount per order.

38. Invoices: Invoices must be submitted by the Contractor to the City of Mesquite, Accounting Department, P.O. Box

850137, Mesquite, TX, 75185-0137, accounting@cityofmesquite.com. The City Purchase Order must appear on

all invoices, delivery memoranda, bills of lading, packing and correspondence.

39. Payment Terms: Payment terms are pursuant to the Texas Prompt Payment Act unless otherwise specified by the

City. Upon receipt of a properly executed invoice from the vendor, payment will be processed for items or services

delivered.

40. Authorization: The City of Mesquite will not accept or pay for articles delivered or services performed without a

specific written Purchase Order.

41. Conformity of Goods/Services: All goods to be delivered or services to be performed shall conform in every

respect to the specifications issued by the City in conjunction with its solicitation of proposals. In the event no such

specifications were issued, the goods or services shall conform to the proposal submitted by the vendor.

42. Patent Rights: The proposer agrees to indemnify and hold the City harmless from any claim involving patent right

infringement or copyrights on goods supplied.

43. Evaluation Process: The proposal evaluation process will occur after the closing date. The City’s evaluation and

clarification process will commence. An evaluation team will review the proposals. Financial terms will not be the

sole determining factor in this award as other criteria as described in this RFP will be considered. A proposer’s

submission of a proposal constitutes their acceptance of the evaluation technique.

SPECIAL PROVISIONS

1. Unless otherwise stated in the proposal packet, proposer shall submit a total of five (5) references. The City may

contact secondary vendors for references.

2. Proposers shall complete the required documents on the Proposal Checklist and submit with proposal. If the forms

are not included, the proposal may be considered non-responsive.

3. The City reserves the right to require additional technical and pricing information and negotiate all elements, which

comprise the Vendor’s proposal to ensure that the best possible consideration be afforded to all concerned. The City

reserves the right to accept all or part of any proposal, to reject any or all proposals and to re-solicit for proposals.

4. The following RFP Schedule of Events represents the schedule the City will follow. The City plans to meet the

dates described below. If a component of the schedule is delayed, it shall be anticipated that the remaining

components will also be delayed by a similar number of days. Any significant change to the schedule will be

published via RFP Addendum.

Event

Request for Proposals Published

Deadline to Submit Vendor Questions

Addendum for Questions Published

Deadline for Proposal Submissions

Council Award

Effective Date of Contract

Estimated Date

Thursday, May 8, 2025, and May 15, 2025

Monday, May 19, 2025, by 12:00 p.m.

Tuesday, May 20,2025, by 5:00 p.m.

Wednesday, May 28, 2025, by 2:00 p.m.

TBD

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

opening date	bid number	description
May 8th	RFP 2025-138 Solicitation Document	Annual Community Development Block Grant (CDBG) Lead-Based Paint Inspection and Risk Assessment Services

Annual Community Development Block Grant (CDBG) Lead-Based Paint Inspection and Risk Assessment Services

Attachment Preview

See also