Consulting Services for 2026 CoC and YHDP Competition

Location:	Rhode Island
Posted:	Oct 14, 2025
Due:	Nov 13, 2025
Agency:	Rihousing
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS

Consulting Services for 2026 Continuum of Care and Youth Homelessness Demonstration

Program Competition

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Posting Date: October 14, 2025

Response Submission Deadline: November 13, 2025, at 3:00 pm

NOTE TO RESPONDENTS:

Please be advised that all submissions (including those not selected for engagement) may be made

available to the public on request pursuant to the Rhode Island Access to Public Records Act,

Chapter 2 of Title 38 of the Rhode Island General Laws (the “APRA”) upon award of a contract(s).

As a result, respondents are advised not to include information that they deem proprietary or

confidential or that constitutes a trade secret.

INTRODUCTION

Through this Request for Proposals (“RFP”), the Rhode Island Housing and Mortgage Finance

Corporation (“RIHousing”) seeks proposals from qualified firms to develop an application for the

anticipated 2026 Continuum of Care (“CoC”) and Youth Homelessness Demonstration Program

(“YHDP”) competition, a grant program of the U.S. Department of Housing and Urban

Development (“HUD”). CoC and YHDP grants provide funding on a competitive basis to support

rental assistance and supportive services projects for the benefit of persons experiencing

homelessness. RIHousing serves as the collaborative applicant on behalf of the Rhode Island

Continuum of Care.

INSTRUCTIONS

Proposals must be submitted via email to: Sarah Saint Laurent, CoC Coordinator, at

ssaintlaurent@rihousing.com no later than the response submission deadline set forth above.

Proposals that are not received by the response submission deadline or that do not adhere to

the submission instructions described herein shall not be accepted or considered by

RIHousing.

Proposals should be concise and adhere to the word count applicable to each section of this Request

for Proposals (“RFP”). Proposals should be presented on business letterhead and include all

attachments, certifications (including the Submissions Certification at Attachment A), and work

samples (as applicable). Please note that failure to provide any information, certification, or document

requested in this RFP may cause your submission not to be reviewed or considered by RIHousing.

RIHousing may invite one or more finalists to make presentations, including demonstrations of

requested products, if applicable.

RFP/RFQ Title: ____

___

Respondent Name:

Updates, amendments and Q&As related to this Request for Proposals may be posted from time to

time at: RFPs & RFQs | RIHousing.

RFP/RFQ Title: ____

___

Respondent Name:

SCOPE OF WORK

Please see the Scope of Work as provided on Attachment B.

ITEMS TO BE INCLUDED WITH YOUR PROPOSAL

SUBMISSION

CHECK LIST

Section A:

General Firm Information (Total word limit: 500 words)

1. Provide a brief description of your firm, including but not limited to the

following:

a. Name of the principal(s) of the firm.

b. Name, business telephone number and business email address of a

representative of the firm authorized to discuss your proposal.

c. Locations of all offices of the firm.

d. Number of employees of the firm.

RIHousing requests that the contact information provided in response to this

subsection (1) be strictly limited to business addresses, telephone numbers, and

email addresses to protect any personal information from being made available

to the public pursuant to APRA.

Section B:

Experience and Resources (Total word limit: 3500 words)

1. Describe your firm and its capabilities. In particular, support your capacity to

perform the Scope of Work.

2. Indicate which principals and associates from your firm would be involved in

providing services to RIHousing. Provide appropriate background information for

each such person and identify their responsibilities.

3. If applicable, please indicate the name of any subcontractors that would be

involved in providing services to your firm and to RIHousing. Provide appropriate

background information for each person or entity, identify the person’s

responsibilities and outline their capabilities.

4. Provide a detailed list of references, including a contact name and business

telephone number for organizations or businesses for whom you have performed

similar work.

5. Identify individuals in your firm with multi-lingual skills, who are available to assist

with communication in languages other than English. Please identify the

language(s).

RFP/RFQ Title: ____

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Respondent Name:

6. Describe your firm’s information security systems and the steps that your firm

takes to safeguard client communication, confidential information, and client

data. Include in your response whether your firm performs penetration testing,

your firm’s encryption methods, and whether client data is stored onshore or

offshore.

Section C:

Fee Structure (Total word limit: 500 words)

The cost of services is one of the factors that will be considered in awarding this contract.

The information requested in this section is required to support the reasonableness of

your fees.

1. Please provide a cost proposal for providing the Scope of Work at Attachment B.

2. Provide an itemized breakdown of billing rates and hourly costs, list of key

personnel and their hourly rates, reimbursable expenses, etc. for any services that

may be requested in addition to the services previously described.

3. Please provide any other fee information applicable to the engagement that has

not been previously covered that you wish to bring to the attention of RIHousing.

Section D:

Minority Owned Business/Women Owned Business pursuant to

the Rhode Island State Purchases Act

1. In compliance with State law (R.I. Gen. Laws §§ 37-2-1 et seq; R.I. Gen. Laws §§

37-14.1-6), RIHousing encourages the participation of persons of color, women,

persons with disabilities and members of other State-protected classes. Include the

number and percentage of members of State-protected classes who are either

principals or senior managers in your firm, the number and percentage of members

of State-protected classes in your firm who will work on RIHousing’s engagement

and, if applicable, a copy of your Minority- or Women-Owned Business Enterprise

state certification. This information will be used in furtherance of Rhode Island

law.

Section E:

Miscellaneous (Total word limit: 1000 words)

1. Discuss any topics not covered in this RFP that you would like to bring to

RIHousing’s attention.

Section F.

Certifications

All applicants must respond to and provide documentation as outlined in the Request for

Proposals Submission Certifications at Attachment A.

RFP/RFQ Title: ____

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Respondent Name:

EVALUATION AND SELECTION

A selection committee consisting of RIHousing employees will review all proposals that meet the

requirements set forth in the “Instructions” section of this RFP and make a selection based on the

following factors:

• Professional capacity to undertake the Scope of Work (as evaluated by reference in Section B:

Experience and Resources);

• Proposed fee structure (as evaluated by reference in Section C: Fee Structure);

• Ability to perform within time and budget constraints (as evaluated by reference in Section B);

• Evaluation of proposed project approach (as contained in the Attachment B-Scope of Work.

Section B);

• Previous work experience and performance with RIHousing and/or similar organizations (as

provided in Section B: Experience and Resources, subsection 4);

• Recommendations by references (as provided in Section B: Experience and Resources,

subsection 4);

• Firm minority status (as requested in Section D: Firm minority status (in accordance with

Rhode Island law, as requested in Section D: Minority Owned Business/Women Owned

Business pursuant to the Rhode Island State Purchases Act)

• Foreign language capabilities of the firm (as provided in Section B: Experience and Resources,

subsection 5);

• Other pertinent information submitted.

By this RFP, RIHousing has not committed itself to undertake the work set forth herein. RIHousing

reserves the right to reject any and all proposals, to rebid the original or amended scope of services

and to enter into negotiations with one or more respondents. RIHousing reserves the right to make

those decisions after its receipt of responses. RIHousing’s decision on these matters is final.

For additional information contact: Sarah Saint Laurent, ssaintlaurent@rihousing.com

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Consulting Services for 2026 CoC and YHDP Competition

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