Parking Lot Crack Filling, Seal Coating & Pavement Markings

Location:	New Hampshire
Posted:	Nov 14, 2023
Due:	Dec 15, 2023
Agency:	New Hampshire Community College System
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	RVC24-02
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS

FOR

River Valley Community College

Issued by the

Community College System of New Hampshire

RFP #RVC24-02

Date of Issue: October 18, 2023

Proposals must be received no later than

2:00 PM on November 3, 2023

All questions related to the RFP should be submitted via e-mail to:

Sean Fitzpatrick, System Office Procurement at sfitzpatrick@ccsnh.edu

The full content of this Request for Proposals, Attachments, Appendices, Response to Questions and all Addenda via

CCSNH website located at:

https://www.ccsnh.edu/about-ccsnh/bidding-rfp/

The RFP contains specific protocols relating to discussion and other communications regarding this RFP. Any

violations of these provisions may result in immediate disqualification of a firm’s submission.

Prospective firms are encouraged to promptly notify CCSNH of any apparent inconsistencies, problems, or

ambiguities in the RFP.

PURPOSE:

The purpose of this REQUEST FOR PROPOSAL is to establish a contract for River Valley Community

College, a component college of the Community College System of New Hampshire for a one-time

project of parking lot crack filling, seal coating and pavement marking.

VENDOR CERTIFICATIONS

The vendor who is awarded the contract must be duly registered to conduct business in the State of

New Hampshire.

CONTRACT TERM:

The term of any resulting contract shall end on or before December 31, 2024.

SCHEDULE OF KEY EVENTS:

Issue of Request for Proposal

Wednesday, October 18, 2023

Campus Site Visit

Tuesday, October 31, 2023 @ 1:00 P.M.

Proposal Due Date & Time

Friday, November 3, 2023 @ 2:00 P.M.

Award and Notification to Successful

Contractor, no later than

Tuesday, November 7, 2023

Commencement of Services

As soon as possible following contract signing

PAYMENT AND COMPENSATION:

Payment terms: 100% due within 30 days after satisfactory completion of work invoiced, receipt of the

invoice, approval, and acceptance by River Valley Community College.

SCOPE OF SERVICES:

Work within this request for proposal (RFP) shall include the following:

Areas to be serviced:

All parking lots, and roadways on campus (see Exhibit B)

Approximate Square Footage:

Parking lots = ~70,000 sqft

Roadways = ~0.5 miles

Crack filling/sealing to consist of the following:

• Mechanically routing all cracks that can be routed to a width and depth of one half of an inch.

Torching all cracks clean and dry using a torch with 3000 ft/sec velocity.

• Melting material in agitated, thermostatically controlled oil jacketed kettle. Applying a 375-

degree F polymeric modified rubber and dusting all cracks with coal slag sand. This material meets

Federal Specification SS_S-1401-B as well as NH spec 413-1.

Seal coating to consist of the following:

• RVCC is requesting price quotes for two seal coating scenarios (per Exhibit A):

o Scenario 1: sealing of only filled cracks

o Scenario 2: sealing of all parking lots and roadways on campus

• Mechanically cleaning pavement using power blowers, brooms and shovels.

• All soil and gas stains will be burned off using a torch 3,000 degrees F, 3,000 ft/sec velocity.

• Mechanically mixing rubberized coal tar emulsion, mineral aggregate and water in proper

proportion.

• Applying two (2) coats of industrial sand slurry emulsion containing five (5) pounds of silica sand

per gallon of sealer and spreading it evenly on the surface as per manufacturer’s specifications.

The cured slurry shall have a homogeneous consistency and adhere firmly to the surface of the

bituminous concrete. The material shall meet Federal Specification P\R-P-355.

Pavement striping shall consist of the following:

Pavement striping using oil-based paint utilizing glass bead for increased visibility. Markings will go

over the existing layout.

Breakdown of markings:

• Parking space lines

• Handicap parking

~300 spaces

6 spaces

All work will need to be scheduled around parking lot use. Work may not be able to be done during

normal business hours of Monday through Friday, 7 am to 5 pm.

Vendor must provide own source of traffic detail to stop traffic when necessary and own road cones

to avoid wet paint areas.

SITE VISITATION:

Site visitations will be held on the date and time below. Attendance at the site visitation walkthrough

is strongly encouraged before submitting a bid. Bidders are responsible for having ascertained

pertinent local conditions, such as equipment, locations, accessibility, and general character of the

site, knowledge of conditions affecting the work. The act of submitting a bid is to be considered as

full acknowledgment that the bidder inspected the site and is familiar with the conditions and

requirements of these specifications.

Site Visitation Schedule:

Date & Time: Tuesday, October 31, 2023, at 1:00 PM

Sign-in Address: RVCC Main Building, 1 College Drive, Claremont, NH, 03743

On-Site Contact: Jason Thornton, Maintenance Director

Alternate visitation appointments can be scheduled upon request

Any inquiries regarding site visitations can be directed to Sean Fitzpatrick at sfitzpatrick@ccsnh.edu

ADDITIONAL INFORMATION:

River Valley Community College reserves the right to make a written request for additional

information from a bidder to assist in understanding or clarifying a Bid Proposal. The responses are

to be provided in writing.

Required Material Safety Data Sheets (MSDS) for material brought on site by the successful bidder

must be available on site at all times.

All unused material brought on site by the successful bidder must be removed by the bidder.

All local, state, and federal regulations are to be followed. Any fines assessed to CCSNH or

Community College due to the lack of these regulations being followed will be the responsibility of the

successful bidder.

The Contractor who is awarded the contract will need to complete a Form Contract for Services (sample

available upon request). The Contractor will also need to supply a current Certificate of Good Standing

from the Secretary of State.

Workers’ compensation requirements as outlined in the Form Contract for Services and as required

by NH law must be followed, and includes, in part, providing proof by the Contractor of workers’

compensation insurance coverage for all of its employees on this site.

River Valley Community College reserves the right to request a criminal background check on any

employee of Contractor. River Valley Community College also in its discretion may decide that

anyone with a criminal history, other than traffic violations that have not been annulled, will not be

allowed to work at the project site.

COMPLIANCE BY CONTRACTOR WITH LAWS AND REGULATIONS - EQUAL EMPLOYMENT

OPPORTUNITY.

In connection with the performance of the Services, the Contractor shall comply with all statutes, of

federal, state, county or municipal authorities which impose any obligation or duty upon the

Contractor, including, but not limited to, civil rights and equal opportunity laws. In addition, the

Contractor shall comply with all applicable copyright laws. During the term of any contract, the

Contractor shall not discriminate against employees or applicants for employment because of race,

color, religion, creed, age, sex, handicap laws, regulations, and orders, sexual orientation, or

national origin and will take affirmative action to prevent such discrimination. If the contract is

funded in any part by monies of the United States, the Contractor shall comply with all the

provisions of Executive Order No. 11246 (“Equal Employment Opportunity”), as supplemented by

the regulations of the United States Department of Labor (41C.F.R. Part 60), and with any rules,

regulations and guidelines as the State of New Hampshire or the United States shall issue to

implement these regulations. The Contractor further agrees to permit the State or United States

access to any of the Contractor’s books, records and accounts for the purpose of ascertaining

compliance with all rules, regulations and orders, and the covenants, terms and conditions of a

proposed contract.

INSURANCE:

Insurance will be more fully addressed at the time a Form Contract for Services is submitted after

the bidding process. The Contractor awarded the contract will need to furnish an insurance

certificate which includes the following:

The Contractor shall, at its sole expense, obtain and maintain in force, and shall require any

subcontractor or assignee to obtain and maintain in force, both for the benefit of CCSNH and

River Valley Community College, the following insurance: Comprehensive general liability insurance

against all claims of bodily injury, death or property damage, in amounts of not less than $1,000,000

per occurrence and $2,000,000 aggregate.

This insurance is in addition to the workers’ compensation insurance requirements outlined above in

this document.

The policies shall be the standard form employed in the State of New Hampshire, issued by

underwriters acceptable to the CCSNH, and authorized to do business in the State of New

Hampshire.

The certificates shall contain a clause prohibiting cancellations or modifications of the policy earlier

than 10 days after written notice thereof has been received by the River Valley Community College.

The certificates are required to name Community College System of New Hampshire and River

Valley Community College as additional insureds.

ADDENDUM:

In the event it becomes necessary to add to or revise any part of this RFP prior to the scheduled

submittal date, River Valley Community College will email addenda to all who have already

submitted bids and post any changes to its website https://www.ccsnh.edu/about-ccsnh/bidding-

rfp/. Before your submission, always check for any addenda or other materials that may have been

issued which would affect the RFP by checking this website.

Any change, correction or deviation to this RFP must be addressed in a written addendum. Verbal

changes will not be allowed

SUBMISSION OF RFP RESPONSE:

Bids are due on Friday, November 3, 2023 at 2:00 pm. If any Addenda to the RFP are issued, please

acknowledge in your bid.

Proposals should be emailed to Sean Fitzpatrick, sfitzpatrick@ccsnh.edu. Receipt confirmation will be

sent within 24 hours.

Bid responses must include the following:

• Completed Exhibit A – Bid Form

• Bidder’s W9

• Bidder’s Certificate of Insurance

AWARD:

The contract will be awarded to the bidder whose proposal best meets the criteria listed in the

above scope of work and provides the greatest overall value to RVCC.

River Valley Community College reserves the right to accept or reject any or all the proposals.

River Valley Community College reserves the right to waive all informalities in its best interest.

BID RESULTS:

Bid results may be viewed when available, once the award has been made, on our web site only at:

https://www.ccsnh.edu/about-ccsnh/bidding-rfp/

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid #	College	Bid Description		Addendum	Closes on
RVC24-02	River Valley Community College	Parking Lot Crack Filling, Seal Coating & Pavement Markings	Addendum_1_RVC24-02	12/15/2023 (Extended Deadline)

Parking Lot Crack Filling, Seal Coating & Pavement Markings

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