RFP PUPIL TRANSPORTATION - SUPPLEMENTAL OOD & VANS 26-27
| Location: | New York |
|---|---|
| Posted: | May 14, 2026 |
| Due: | Jun 8, 2026 |
| Agency: | White Plains Public Schools |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
Attachment Preview
1
Request for Proposals
for Supplemental
Pupil Transportation Services
2026-2027 School Year
White Plains City School District
5 Homeside Lane
White Plains, New York 10605
PROPOSALS WILL BE DUE AND ACKNOWLEDGED PUBLICLY:
Date: Monday, June 8, 2026
Time: By 11:00 AM
Location:
White Plains City School District
Business Office
5 Homeside Lane
White Plains, New York 10605
Date of Opening: June 8, 2026 – 11:00 AM
Proposer’s Initials: ________
2
RFP
Table of Contents
Table of Contents
2
Proposal Timelines
4
Definitions
5
Public Notice
7
General Guidelines
11
Check List
14
Introduction
15
General Conditions
16
Section 1: Proposal Procedures and Requirements
18
Section 2: Proposal Security
24
Section 3: Requirements for School Buses/Vans & Related
25
Equipment
Section 4: Fuel
29
Section 5: Storage of Buses/Vans and Maintenance & Repair
29
Facility
Section 6: Personnel
30
Section 7: Safety
39
Section 8: District and Contractor Responsibility
42
Section 9: Routes and Route Scheduling
44
Section 10: Insurance
47
Section 11: Performance Bond
49
Section 12: Hold Harmless
51
Section 13: Award of Contract
52
Section 14: Addition and Deletion of Buses/Routes
54
Section 15: Payments
54
Section 16: Inspection by School District
55
Section 17: No Strike
56
Section 18: Compliance with Law
56
Section 19: Contractor Guarantees
58
Section 20: Non-performance Damages
60
Section 21: Termination
64
Section 22: Disputes
65
Section 23: Evaluation of Proposals
65
Date of Opening: June 8, 2026 – 11:00 AM
Proposer’s Initials: ________
Section 24: Zero Emission Requirement
Section 25: Force Majeure
Section 26: Miscellaneous Provisions
Appendices and RFP Forms
Appendix A: Description of Transportation Operations
Appendix B: Cost Proposal Forms
Appendix C: Proposer Information Form, Proposer Affidavit,
Proposer Certifications, Hold
Harmless Agreement, Proposer Warranties
Appendix D: Small Bus/Van List
Appendix E: Template for Monthly Report
Appendix F: Scoring Template
Appendix G: Data Security and Privacy Plan
3
65
65
66
71
72
75
80
91
95
98
100
Date of Opening: June 8, 2026 – 11:00 AM
Proposer’s Initials: ________
PROPOSAL SELECTION TIMELINE
RFP Release for Advertisement
RFP Questions Due
Proposals Due
Selection Committee Evaluation of Proposals
Proposer Interviews (if necessary)
Notice of Intent to Award
Recommendation to School Board and Board Decision
Contract Execution
4
May 18, 2026
May 28, 2026
June 8, 2026
June 10, 2026
June 15, 2026
July or August 2026
July or August 2026
Upon Award
Date of Opening: June 8, 2026 – 11:00 AM
Proposer’s Initials: ________
5
DEFINITIONS
The submission of a proposal in response to the Request for Proposals issued by the White
Plains City School District (the “RFP”) will bind proposers awarded a contract to the terms,
conditions, specifications, instructions and other requirements set forth in the RFP, including
its appendices and addenda, which shall form an integral part of each transportation contract
awarded by the White Plains City School District.
“Addendum”
is a written instrument issued by the White Plains City School District,
or its agent, prior to the opening of proposals which modifies or
interprets the RFP documents by additions, deletions, clarifications,
or corrections.
“Proposal”
is an offer to furnish materials, services, supplies, personnel and/or
equipment following the terms, conditions, specifications,
instructions and other requirements set forth in the RFP, including
its appendices and addenda, at the price(s)/rate(s) proposed
“Proposer””
is any individual, company, or corporation submitting a proposal, and
must be the entity identified in the proposal as the contractor who
will be providing services pursuant to the contract with the District.
“Board”
is the Board of Education of the White Plains City School District.
“Contract”
an agreement duly executed by the White Plains City School District
and a Proposer which calls for the transportation of pupils of the White
Plains City School District by the Proposer in accordance with all
terms, conditions, requirements and specifications in the RFP at the
rates and/or prices awarded by the District.
“Contractor” and
“Successful Proposer”
are used interchangeably to refer to any proposer to whom a pupil
transportation contract is awarded by the Board of Education of White
Plains City School District as a result of this RFP.
“District” or “School
District”
shall mean the White Plains City School District.
“Evaluation Criteria”
are the means by which the White Plains City School District will
evaluate the proposals submitted.
Date of Opening: June 8, 2026 – 11:00 AM
Proposer’s Initials: ________
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
...44 Title: WASTE TRANSPORTATION AND DISPOSAL Note: SUBMIT VIA NYPA ARIBA SYSTEM CR#: ...
The New York State Contract Reporter
Bid Due: 6/11/2026
...06 Title: Manchester Active Transportation Plan CR#: 2135839 Agency: Genesee Transportation... Council Issue ...
The New York State Contract Reporter
Bid Due: 7/03/2026
...29 Title: Bus Transportation for SUNY Fredonia Intercollegiate Athletics CR#: 2135568 Agency... Location: ...
The New York State Contract Reporter
Bid Due: 6/18/2026
...24 Title: Bus Transportation Services - SUNY New Paltz Athletic Department Team Travel ...
The New York State Contract Reporter
Bid Due: 6/18/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.