RFQ# 23-72-211542 RFQ 2023 Passenger Coach Floor Install

Location:	Alaska
Posted:	Dec 2, 2023
Due:	Dec 15, 2023
Agency:	Alaska Railroad
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Publication URL:	To access bid details, please log in.

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ALASKA RAILROAD CORPORATION

327 W. Ship Creek Ave.

Anchorage, AK 99501

ThompsonC@akrr.com

Phone 907.265.2355

Cel. 907.854.3141

November 30, 2023

Request for Quote # 23-72-211542

The Alaska Railroad Corporation (ARRC) is soliciting bid from interested concerns for

the following:

PASSENGER CAR FLOORING INSTALLATION

Emailed quotes will be received at:

ThompsonC@akrr.com

Alaska Railroad Corporation

327 West Ship Creek Ave.

Anchorage, AK 99501

Until 3:00 p.m. local time December 15, 2023. The email used in submitting your offer

shall be plainly marked with the following information;

a.) Offeror’s Name

b.) Date and time schedule for receipt of offer

c.) Project title

IMPORTANT: ARRC may award a contract resulting from this solicitation to the

responsive bidder whose bid conforming to this solicitation will be the most

advantageous to the ARRC. ARRC may reject any or all offers if such action is in the

best interest of ARRC, and waive informalities and minor irregularities in offers received.

Any resulting contract from this solicitation shall incorporate the Standard Instructions,

and General Terms and Conditions incorporated in this solicitation.

PRE-BID/Site Visit Conference: A Pre-Quote Conference and Site Visit is scheduled

for December 6, 2023 at 2:00 P.M. at the Alaska Railroad General Office Building (GOB)

327 W. Ship Creek Ave. Anchorage, AK 99501. All Contractors will sign-in at the pre-bid

conference and once the conference is completed, will proceed to the Car Shop.

Please dress appropriately for weather and safety, PPE is required to include: hardhats

safety glasses and steel toe boots.

REQUIRED CONTRACT PROVISIONS FOR FEDERAL-AID CONTRACTS (Less than

$100,000.00) (Revised 7.20.2023) can be found at

https://www.alaskarailroad.com/sites/default/files/procurement/Federal-

Aid_Contracts_T%26C_less_than_100k-revised_JUL_2023.pdf

Federal Grant Funds - Federal Transportation Administration Work associated with this

contract is funded by funds from the Federal Railroad Administration (FTA) and the Alaska

Railroad Corporation (ARRC). It is the sole responsibility of the Contractor to determine which

designated provisions are applicable to this project. .

A bidder's failure to visit the work site will in no way relieve the bidder of the responsibility

of performing the work in strict compliance with the true intent and meaning of the terms,

conditions and specifications of this RFQ.

If a bidder attaches additional terms and conditions as part of the bid, such attachments

must be accompanied by a disclaimer stating that in the event of conflict between the

terms and conditions of this RFQ and the terms and conditions of the bidder/contractor,

the terms and conditions of the RFQ will prevail.

ARRC Disadvantaged Business Enterprise (DBE) Program: ARRC is an equal opportunity

corporation that encourages the participation of DBEs as prime contractors and subcontractors

on its contracts funded in whole or in part by agencies within the U.S. Department of

Transportation (USDOT), including the Federal Transit Administration (FTA), the Federal

Railroad Administration (FRA), and the Federal Highway Administration (FHWA). ARRC has a

race-neutral DBE Program and does not set DBE goals on individual solicitations. Nonetheless,

ARRC aspires to achieve an overall DBE participation of 4.0% in federal fiscal years 2022-2024

on USDOT-funded contracts. If this contract is funded in whole or in part by funds from the

USDOT, it is imperative that you consult the Federal Terms and Conditions portion of this

solicitation.

The Alaska Railroad is a member of Green Star (http://www.greenstarinc.org/).

ARRC earned an initial Green Star Award in 1994 and a Green Star Air Quality

Award in 2007. The Alaska Railroad considers Green Star membership to be a

positive business attribute, and regards a Green Star award as a tangible sign of an

organization’s commitment to environmental stewardship and continual

improvement within its operations.

This solicitation is not to be construed as a commitment of any kind nor does it commit

the ARRC to pay for any costs incurred in the submission of an offer or for any other

incurred cost prior to the execution of a formal contract. Please direct all responses and/or

questions concerning this solicitation to Lee Thompson, Alaska Railroad Corporation,

Contracts Department, 327 Ship Creek Avenue, 2nd Floor, Anchorage, Alaska 99501,

telephone number (907) 265-2355 or cel, (907) 854-3141.

Sincerely,

C. Lee Thompson

Contract Administrator

Alaska Railroad Corporation

INDEX

APPENDIX A

REQUIRED DOCUMENTS

APPENDIX B

SCOPE OF WORK / MINIMUM REQUIREMENTS

APPENDIX C

INSTALLATION SPECIFICATIONS

APPENDIX D

COST SCHEDULE

APPENDIX E

CONTRACTOR RESPONSIBILITY QUESTIONNAIRE [FORM

395-0138]

APPENDIX F

GENERAL TERMS AND CONDITIONS

ATTACHMENTS:

1. 2023 PASSENGER COACH FLOORING INSTALLATION PLANS.

2. FORBO FLOTEX SHEET CARPET INSTALLATION GUIDANCE

3. NORA FLOORING INSTALLATION GUIDE

4. PDS NORA PU 310 ADHESIVE

APPENDIX A

REQUIRED DOCUMENTS

REQUIRED FOR BID. Bids will not be considered if the following documents are not

completely filled out and submitted at the time of bidding:

1. Cost Schedule

2. Contractor Responsibility Questionnaire - [Form 395-0138]

REQUIRED FOR AWARD. In order to be awarded the contract, the successful bidder must

completely fill out and submit the following documents within the time specified in the intent to

award letter:

1. Certificate of Insurance - [from Insurance Carrier]

2. Alaska Contractors and Business Licenses

3. Service Contract/Purchase Order - Notice to Proceed (ARRC Generated)

APPENDIX B

SCOPE OF WORK

ARR 554-557, 651 &652 Flooring Install Scope of Work - Summary

Installation of industrial rubber finish flooring, modular carpet tile, broadloom carpet, wall

cove base trim and Low Location Exit Path Marking (LLEPM) track per drawings and

specifications contained or referenced herein. Car numbers 554-557, 651 & 652 (six in total)

currently located at the Alaska Railroad Car Shop in Anchorage, Alaska. Coach 554 is accessible

beginning February 5, 2024 following completion of subfloor repairs by others. Coaches 555-557

are accessible beginning January 15, 2024, and coaches 651 & 652 are available beginning April

1, 2024.

Minimum Requirements

Contractor shall perform and provide the following:

1. Schedule time and date of work with ARRC representative within work window schedule

below. Contractor will be required to work within the blue flag track protection of ARRC

Carmen during their working hours (6am-4pm Mon-Fri).

2. Maintain a clean work area with proper ventilation when using chemicals or glue.

3. Use only quality materials, e.g. primers, leveling compounds, adhesives, cove base, etc.

in the installation of passenger car flooring.

4. Perform professional level, high quality flooring installation work.

5. Contractor will be required to provide all labor and materials (including flooring adhesive,

leveling compound and primer as indicated in the plans and scope of work below)

necessary to remove and reinstall passenger car tables and seating, demo existing

flooring and install new flooring according to manufacturer’s recommendations and

instructions.

6. Installed flooring shall have tight joints and matching heights at seams.

7. Flooring contractor will be responsible for finish leveling of subfloor to required standards

with non-cementitious leveling compound.

Scope of Work

Perform the following work on passenger cars: ARR 554:

1. Remove seats and tables for reinstallation after installing new carpet tile in seating

areas. Care must be taken to prevent damage to seat frames, upholstery, tables and all

interior fittings. Contractor will be responsible for the cost of replacing or repairing any

damage to interior furniture, fittings and fixtures.

2. Demo existing broadloom carpet under seating areas per attachment 1. CAUTION: Care

must be taken to prevent delaminating sheet metal facing from the existing subfloor

during carpet demo.

3. Install ARRC provided modular carpet tile (Mohawk Braided Stream II or similar, 24”

tiles) in seating areas per attachment 1.

a. Carpet tile adhesive provided by contractor after submittal approval by ARRC.

4. Reinstall existing seats and tables into original location using existing fasteners.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFQ# 23-72-211542 RFQ 2023 Passenger Coach Floor Install

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