produce
.44
REQUEST FOR PROPOSALS
HOUSEHOLD / EMERGENCY HAZARDOUS WASTE COLLECTION
AND DISPOSAL SERVICES
RFP NO. 08-07-24-11
PROCUREMENT DIVISION
4800 WEST COPANS ROAD, COCONUT CREEK, FLORIDA 33063
eBid System: www.coconutcreek.net/Procurement
RFP No. 08-07-24-11
CITY OF COCONUT CREEK
HOUSEHOLD / EMERGENCY HAZARDOUS WASTE COLLECTION AND DISPOSAL SERVICES
RFP NO. 08-07-24-11
TABLE OF CONTENTS
SECTION I
PAGE
Legal Notice / Request for Proposals ............................................................................NTP
I.
General Terms and Conditions
1.
Defined Terms .........................................................................................1
2.
Cone of Silence........................................................................................2
3.
Bid Forms ................................................................................................3
4.
Sub-Contractors .......................................................................................3
5.
Qualifications of Bidders...........................................................................3
6.
Specifications...........................................................................................3
7.
Addendum ...............................................................................................4
8.
Prices Bid ................................................................................................4
9.
Examination of Bid Documents.................................................................5
10. Modification and Withdrawal of Bids .........................................................5
11. Submission and Receipt of Bids ...............................................................5
12. Acceptance or Rejection of Bids...............................................................5
13. Opening of Bids .......................................................................................6
14. Award of Contract ....................................................................................6
15. Contractual Agreement ............................................................................6
16. Insurance .................................................................................................6
17. Taxes.......................................................................................................7
18. Estimated Quantities/Warranties of Usage ...............................................7
19. Samples and Demonstrations...................................................................7
20. Delivery....................................................................................................7
21. Verbal Instructions Procedure ..................................................................7
22. References ..............................................................................................7
23. Costs Incurred by Bidders ........................................................................7
24. Permits, Fees and Notices (If Applicable) .................................................7
25. Penalties for Misrepresentation ................................................................8
26. Restriction on Disclosure and Use of Data................................................8
27. Exceptions to the Bid ...............................................................................8
28. Cancellation for Unappropriated Funds ....................................................8
29. Independent Contractor............................................................................8
30. Safety ......................................................................................................8
31. Occupational Health and Safety ...............................................................8
32. Conflict of Interest ....................................................................................9
33. Indemnity/Hold Harmless .........................................................................9
34. Public Entity Crimes Statement/Sovereign Immunity.................................9
35. Public Records.........................................................................................10
36. Drug-Free Workplace Programs...............................................................11
37. Collusion..................................................................................................11
38. Audit Rights .............................................................................................11
39. Patent and Royalties ................................................................................11
40. Purchase by Other Governmental Agencies .............................................11
41. Assignment and Sub-Letting ....................................................................11
42. Choice of Law and Venue ........................................................................11
43. Gratuities and Kickbacks..........................................................................11
44. Protest Process........................................................................................12
45. Trade Secrets and Proprietary Confidential Business Information.............12
46. Anti-Discrimination ...................................................................................13
47. Default .....................................................................................................13
i
RFP No. 08-07-24-11
SECTION I.
PAGE
48. E-Verify....................................................................................................14
49. Scrutinized Companies ............................................................................14
50. Waiver of Jury Trial ……………………………………………………………. 15
51. Antitrust Violations; Denial or Revocation under Section 287.137, FS……15
52. Severability: Waiver of Provisions.............................................................15
53. Environmental /Social Activism under Section 287.05701, FS ..................15
54. Discriminatory Vendor List........................................................................15
55. Labor Harmony ........................................................................................16
56. Third Party Beneficiaries ..........................................................................16
57. Agreement Subject to Funding .................................................................16
58. Remedies ................................................................................................16
59. Disentanglement ......................................................................................16
60. Prohibited Telecommunications Equipment ..............................................16
SECTION II.
II.
Special Terms and Conditions
1.
Purpose ...................................................................................................17
2.
Point of Contact .......................................................................................17
3.
Non-Mandatory Pre Proposal Meeting......................................................17
4.
Minimum Qualifications ...........................................................................17
5.
Proposal Format ......................................................................................18
6.
Competency of Proposers........................................................................19
7.
Conditions for Emergency/ Hurricane or Disaster .....................................19
8.
Performance ............................................................................................19
9.
Schedule of Events ..................................................................................19
10. Uncontrollable Circumstances (“Force Majeure”)......................................19
11. Proposal Submission Instructions.............................................................20
12. Evaluation Method and Criteria ................................................................21
13. Review of Proposals for Responsiveness .................................................21
14. Selection Process ....................................................................................21
15. Oral Presentations ...................................................................................22
16. Best and Final Offers ...............................................................................22
17. Negotiations.............................................................................................22
18. Award of Contract ....................................................................................22
19. Contract Term ..........................................................................................23
20. Price ........................................................................................................23
21. Cost Adjustments.....................................................................................23
22. Insurance Requirements ..........................................................................24
23. Dispute Resolution ..................................................................................25
24. Operations During Dispute .......................................................................26
25. Inspection, Direction, and Payment ..........................................................26
SECTION III.
III. Detailed Requirements – Scope of Services
1. General.......................................................................................................27
2. Contractor Responsibilities..........................................................................27
3. Collection Event Implementation .................................................................28
4. Health and Safety........................................................................................30
5. City Responsibilities ....................................................................................31
6. Schedule of Proposal Items and Estimated Quantities.................................33-39
7. Payment Methods .......................................................................................40
ii
RFP No. 08-07-24-11
SECTION IV.
IV. Required Documents (Must signed, notarized where required, and upload with your submittal)
Proposal Requirements “Checklist” ......................................................................41
Proposer Information ............................................................................................42
Proposal Confirmation ..........................................................................................43
Indemnification Clause ........................................................................................44
Non-Collusive Affidavit…………………………………………………………………...45
Proposers Qualification Statement........................................................................47
Acknowledgement Proposers Qualification Statement...........................................51
Sworn Statement on Public Entity Crimes .............................................................52
Affidavit of Compliance with Foreign Countries of Concern Pursuant to
Section 287.138, Florida Statutes (2023) ..............................................................55
Exhibit A - Participating Agencies
Exhibit B – Copy of Current Agreement and Price Sheet
Exhibit C – Clean Harbors Pricing Schedule
Exhibit D – Historic Participation
Exhibit E – Sample Invoice - Manifest
End of Section
iii
RFP No. 08-07-24-11
CITY OF COCONUT CREEK
June 16, 2024
FINANCE AND ADMINISTRATIVE SERVICES
PROCUREMENT DIVISION
LINDA JEETHAN, PROCUREMENT MANAGER
4800 WEST COPANS ROAD
COCONUT CREEK, FLORIDA 33063
LEGAL NOTICE - REQUEST FOR PROPOSALS
RFP No:
08-07-24-11
RFP Name:
Household / Emergency Hazardous Waste Collection and Disposal Services
Pre-Proposal Meeting: Non-Mandatory, Tuesday, June 25, 2024 at 10:00 a.m.
Due Date/Time:
Wednesday, August 7, 2024 at 11:00 a.m.
The City of Coconut Creek, Florida, as the lead agency on behalf of the Southeast Florida Governmental Purchasing
Cooperative Group, is seeking proposals from qualified Proposers to provide Household Waste Collection and
Disposal, Latex Paint Collection and Processing, Electronics Recycling, and Emergency Hazardous Services.
The Southeast Florida Governmental Purchasing Cooperative Group is a non-profit association of local governments
in the South Florida region. The Group facilitates the procurement of goods and services for its member agencies,
leveraging economies of scale and standardizing procurement processes.
A Cone of Silence is in effect with respect to this RFP. The Cone of Silence prohibits certain communications between
potential Respondents and/or Vendors and the City. All communication regarding this RFP shall be directed to Lorie
Messer, Procurement Analyst at (954) 956-1584.
Interested Proposers should submit their proposals electronically to the City of Coconut Creek’s eBid system:
www.coconutcreek.net/procurement. The City is not responsible for the accuracy of completeness of any
documentation the Proposer receives from any source other than from the eBid System.
Proposer is solely responsible for downloading all required documents. Responses will be electronically unsealed in
a public forum and read aloud. Any proposal received after the date and time specified will not be considered.
A non-mandatory pre-proposal conference will be held at the Coconut Creek Government Center, City Hall, 4800
West Copans Road, Coconut Creek, Florida, 33063. Please ensure that your company has reviewed the proposal
and specifications as this meeting presents an opportunity to clarify any concerns regarding the proposal
requirements.
Please be advised that City Hall is closed on Fridays and on holidays observed by the City. City Hall hours of
operation are 7:00 a.m. to 6:00 p.m. EST, Monday through Thursday.
Pursuant to Section 119.071, Florida Statutes, sealed bids, proposals or replies by an agency pursuant to a
competitive solicitation are exempt from inspection until the agency provides notice of an intended decision or until
thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier.
Lorie Messer, Procurement Analyst
PROCUREMENT DIVISION
Publish Date: Sunday, June 16, 2024
NTP
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.