Item # 1:
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962
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76
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Conference spaces within a hotel or within walking distance of a hotel in Central Illinois for the Illinois State Board of Education, Teacher of the Year Reception. Preferred locations are Bloomington, Normal, Peoria, Champaign, and Springfield. (Vendor will be awarded based on the total of the room rental, table rental, av, beverage total, the catering total for 1050 attendees, and the price per plate.
One meeting room for ISBE staff and volunteers to use for supply storage, breaks, and dinner during the event. Banquet-style seating.
Estimated attendance 30
One meeting room for student performer volunteers to use for supply storage, breaks, and dinner during the event. Banquet style seating.
Estimated attendance 30
Adjacent space for registration process and signage near main entrance to direct guests for easy navigation. There should be 8 small registration tables with linens and seating for 2 at each table spread throughout. There should also be an area for attendees to take photos in front of a backdrop/step-and-repeat
Estimated attendance 700 to 1,050 People
Banquet room for dinner service, seating for 10 at each round table; linens on each table. There should also be floor space for student performances -groups of approximately 15 students. There should be a stage area with a podium where awardees will be recognized.
Estimated attendance 700 to 1050 People
Parking should be complimentary.
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NIGP Code:
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962-76
Seating and Meeting Services, Public
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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1.0
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EA - Each
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Item # 2:
(
961
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15
)
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CATERING TOTAL FOR 30 ATTENDEES 5/17/25. Preferred locations: Bloomington, Normal, Peoria, Champaign and Springfield. (Vendor will be awarded based on the total of the room rental, table rental, av, beverage total, the catering total for 1050 attendees, and the price per plate for over 1000 attendees) PLEASE SEE ATTACHED RFQ SPECIFICATIONS
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NIGP Code:
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961-15
Concessions, Catering, Vending: Mobile and Stationary (See Class 905 for Airport Concessions)
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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30.0
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EA - Each
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Item # 3:
(
961
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15
)
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CATERING PRICE PER PLATE OVER 1000 ATTENDEES for Conference Services May 17, 2025 in Central Illinois. Preferred locations: Bloomington, Normal, Peoria, Champaign and Springfield. (Vendor will be awarded based on the total of the room rental, table rental, av, beverage total, the catering total for 1050 attendees, and the price per plate for over 1000 attendees) PLEASE SEE ATTACHED RFQ SPECIFICATIONS
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NIGP Code:
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961-15
Concessions, Catering, Vending: Mobile and Stationary (See Class 905 for Airport Concessions)
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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1,050.0
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EA - Each
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Item # 4:
(
961
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15
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CATERING TOTAL FOR 30 ATTENDEES for Conference Services May 17, 2025 in Central Illinois. Preferred locations: Bloomington, Normal, Peoria, Champaign and Springfield. (Vendor will be awarded based on the total of the room rental, table rental, av, beverage total, the catering total for 1050 attendees, and the price per plate for over 1000 attendees) PLEASE SEE ATTACHED RFQ SPECIFICATIONS
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NIGP Code:
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961-15
Concessions, Catering, Vending: Mobile and Stationary (See Class 905 for Airport Concessions)
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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30.0
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EA - Each
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Item # 5:
(
971
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30
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Hotel room for 30 people which will be direct billed on May 17, 2025 in Central Illinois. Must be state rate ($110). State employees or affiliates should be able to use a copy of their official State Rate Letter to qualify for the state rate. Preferred locations: Bloomington, Normal, Peoria, Champaign and Springfield. (Vendor will be awarded based on the total of the room rental, table rental, av, beverage total, the catering total for 1050 attendees, and the price per plate for over 1000 attendees) PLEASE SEE ATTACHED RFQ SPECIFICATIONS
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NIGP Code:
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971-30
Hotel and Motel Accommodations, Including Lodges, Resorts, Bed/Breakfast Inns, etc., Rental or Lease
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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30.0
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EA - Each
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