Campaign Finance Reporting & Administration Platform

The City of Tucson is seeking an online software as a service (SaaS) or hosted solution from a qualified Offeror, or Offerors, to provide electronic compiling and filing services for local political committees' and candidates' Campaign Finance Reports. A reporting system for disclosing these financial transactions aims to allow for auditing campaigns’ compliance with local requirements, and to ensure transparency in local campaigns’ financial activity. Audits include verification of data entry with uploaded supporting source documents.

The City of Tucson is committed to promoting transparency, accountability, and public confidence in local government. Campaign Finance requirements in Tucson are governed by both Arizona state law and the Tucson City Charter and Code. These laws require candidates and political committees to file periodic financial reports, disclosing all financial transactions.

Campaign Finance Reports for candidates and political committees must disclose contributions and expenditures in accordance with Arizona law and Tucson City Code. This includes additional requirements for participants in the City’s optional Public Matching Funds (PMF) program, who must meet specific qualification, reporting, and compliance obligations distinct from traditional (non-participating) candidates. These reports are filed with the City Clerk’s Office and include pre-election and post-election statements, as well as quarterly filings. The purpose of these disclosures is to provide transparency into campaign financing. Currently, the City of Tucson provides public access to campaign finance filings through its website at no cost to candidates, committees, or the public.

At present, the City of Tucson manages these filings through manual processes, which can be burdensome for filers, staff, and members of the public seeking access to information. By implementing an electronic reporting and filing system, the City seeks to modernize its approach, facilitate streamlined compliance audits, reduce administrative overhead, and expand transparency. The City is open to solutions that not only meet statutory requirements but also offer enhanced functionality, such as automated notifications, advanced reporting tools, and user-friendly search capabilities. The system must also fully support the administration of the City’s Public Matching Funds program, including qualifying contribution tracking, specialized reporting for PMF candidates, and compliance verification through audits of filed reports and corresponding supporting documents.

NATIONAL CONTRACT REQUIREMENTS
Axia Coop LLC (“Axia Cooperative” or “Axia”) is a national public sector cooperative purchasing organization. Axia works with respected leaders from the public procurement community to offer a growing portfolio of master agreements that leverage national volume to deliver savings, efficiency, and innovation for non-federal public sector agencies. Each agreement is publicly solicited by a lead agency utilizing the strictest of procurement standards. The resulting awards address the dynamic needs of today’s evolving market while providing both value and cutting-edge solutions. For more information about the contracting process, please visit axiacoop.org/contracting-process.

The City of Tucson has entered into an agreement with Axia Cooperative to facilitate the Request For Proposals (RFP) and act as the primary contracting authority for the term of the resulting contract(s). Resulting contract(s) is/are made available to other public agencies nationally for “piggybacking” through the Axia Cooperative purchasing program and authorized by various joint powers authority statutes, rules and regulations within each state and local jurisdiction.

While Axia Cooperative makes no guarantees as to exact quantities and/or purchase volume made by Participating Agencies, the estimated annual volume for purchases made nationwide through this contract category is $25,000,000. Please see Attachment C for more information regarding the Axia Cooperative purchasing program.