PCS On-Call Architectual Services

Location: North Carolina
Posted: Jan 17, 2025
Due: Jan 29, 2025
Agency: State Government of North Carolina
Type of Government: State & Local
Category:
  • V - Transportation, Travel and Relocation Services
Solicitation No: 225-2025-MNT-004
Publication URL: To access bid details, please log in.
Solicitation Number: 225-2025-MNT-004
Project Title: PCS On-Call Architectual Services
Description: Pender County Schools (PCS) is soliciting qualifications from architectural firms to provide "on-call" professional architectural services. The selected firm(s) will assist PCS with the assessment, planning, and design of various projects, including renovations of existing campuses, design of smaller-scale projects, and long-term facilities planning. These services aim to ensure efficient and effective utilization of school facilities, meet future growth demands, and enhance educational environments for students and staff. See RFQ document
Opening Date: 1/29/2025 2:00 PM
Posted Date: 1/17/2025
Status: Open
Department: PENDER COUNTY BOARD OF EDUCATION
Solicitation Number
*
225-2025-MNT-004
Department
PENDER COUNTY BOARD OF EDUCATION
Status Reason
Open
Opening Date
2025-01-29T14:00:00.0000000
Posted Date
*
2025-01-17T13:40:05.0000000Z
Commodity Code
Design Services
Mandatory Conference/Site Visit
Special Instructions
See RFP document
Description
Pender County Schools (PCS) is soliciting qualifications from architectural firms to provide "on-call" professional architectural services. The selected firm(s) will assist PCS with the assessment, planning, and design of various projects, including renovations of existing campuses, design of smaller-scale projects, and long-term facilities planning. These services aim to ensure efficient and effective utilization of school facilities, meet future growth demands, and enhance educational environments for students and staff. See RFQ document
Attachments

Attachment Preview

REQUEST FOR QUALIFICATIONS
ON-CALL ARCHITECTURAL SERVICES
MANDATORY PRE-BID MEETING: n/a
QUESTION DEADLINE: January 24, 2025
PROPOSAL DEADLINE: 12:00 PM January 28,2025
PROPOSAL OPENING: 2:00 PM January 29,2025
Request for Qualifications (RFQ)
Professional Services: On-Call Architectural Services
Issued By: Pender County Schools Pender County, North Carolina
Issue Date: January 15, 2025
Submission Deadline: January 28,2025
Purpose
Pender County Schools (PCS) is soliciting qualifications from architectural firms to provide
"on-call" professional architectural services. The selected firm(s) will assist PCS with the
assessment, planning, and design of various projects, including renovations of existing
campuses, design of smaller-scale projects, and long-term facilities planning. These services
aim to ensure efficient and effective utilization of school facilities, meet future growth demands,
and enhance educational environments for students and staff.
Scope of Services
The selected firm(s) will provide a wide range of architectural services on an as-needed basis,
including but not limited to:
1.​ Facility Assessments:
○​ Conduct evaluations of existing school facilities to identify renovation, repair, and
upgrade needs.
○​ Provide detailed reports outlining findings and recommendations.
2.​ Feasibility Studies and Conceptual Design:
○​ Develop conceptual designs and feasibility studies for potential renovations and
new construction projects.
○​ Explore cost-effective solutions to optimize space and improve functionality.
3.​ Design and Documentation:
○​ Provide full architectural design services for small-scale projects.
○​ Prepare construction drawings and specifications.
○​ Assist with bidding and contractor selection processes.
4.​ Long-Term Planning:
○​ Assist with the development of long-range facilities master plans.
○​ Provide recommendations for addressing future growth and evolving educational
needs.
5.​ Regulatory Compliance:
○​ Ensure all designs comply with local, state, and federal regulations, including
ADA requirements and building codes.
6.​ Construction Administration:
○​ Provide oversight during construction to ensure project alignment with approved
designs and specifications.
○​ Address unforeseen issues and coordinate with contractors as needed.
Qualification Requirements
Interested firms must demonstrate expertise and experience in the following areas:
●​ K-12 educational facility design and renovation.
●​ Knowledge of North Carolina Dept. of Public Instruction (D.P.I.) construction regulations,
standards, and submittal processes.
●​ Capacity to manage multiple projects concurrently.
●​ Strong track record of delivering projects on time and within budget.
●​ Proficiency in sustainable and energy-efficient design practices.
Submission Requirements
Firms wishing to respond to this RFQ must submit a package containing the following:
1.​ Cover Letter:
○​ Introduce your firm and provide a summary of qualifications.
2.​ Firm Profile:
○​ Name, address, and contact information.
○​ Brief history and overview of the firm.
3.​ Relevant Experience:
○​ Describe at least three (3) similar projects completed in the past five years.
○​ Include project descriptions, timelines, budgets, and outcomes.
4.​ Project Team:
○​ Identify key personnel who will work with PCS.
○​ Provide resumes highlighting relevant experience.
5.​ Approach and Methodology:
○​ Outline your approach to providing on-call services and managing multiple
projects.
6.​ References:
○​ Provide at least three (3) references from previous clients, preferably K-12 school
systems.
7.​ Additional Information:
○​ Include any other information that may support your qualifications.
Evaluation Criteria
Submissions will be evaluated based on the following criteria:
●​ Demonstrated experience with similar projects.
●​ Qualifications and expertise of the project team.
●​ Understanding of PCS’ needs and project requirements.
●​ Past performance and references.
●​ Capacity and approach to delivering services efficiently.
Submission Instructions
Submissions must be delivered by 12:00 pm on January 28, 2025 to:
Russ Gurganus​
Chief Officer of Operations​
Pender County Schools​
965 Penderlea Hwy​
Burgaw NC 28425​
Email: edmund_gurganus@pender.k12.nc.us​
Phone: 910 663-3568
Terms and Conditions
●​ PCS reserves the right to reject any and all submissions or to waive any irregularities.
●​ Selection does not guarantee a contract but establishes eligibility for projects during the
contract term.
●​ PCS may request additional information or interviews as part of the evaluation process.
Questions
All questions regarding this RFQ must be submitted in writing to Russ Gurganus at
edmund_gurganus@pender.k12.nc.us by January 24, 2025. Responses will be shared with all
interested parties.
Thank you for your interest in partnering with Pender County Schools. We look forward to
reviewing your qualifications.
TERMS AND CONDITIONS
1. READ, REVIEW AND COMPLY: It shall be the bidder’s responsibility to read this entire document,
review all enclosures and attachments, and comply with all requirements specified herein.
2. NOTICE TO BIDDERS: All bids are subject to the provisions of special terms and conditions specific
to this Invitation for Bids, the specifications. Pender County Schools (PCS) objects to and will not
evaluate or consider any additional terms and conditions submitted with a bidder response. This applies to
any language appearing in or attached to the document as part of the bidder’s response. DO NOT
ATTACH ANY ADDITIONAL TERMS AND CONDITIONS. By execution and delivery of this
document, the bidder agrees that any additional terms and conditions, whether submitted
purposely or inadvertently, shall have no force or effect.
3. DEFINITIONS:
BIDDER: Company, firm, corporation, partnership, individual, etc., submitting a response to an
Invitation for Bids.
TERM CONTRACT: A contract generally intended to cover all normal requirements for a commodity
for a specified period of time based on estimated quantities only.
OPEN MARKET CONTRACT: A contract for the purchase of a commodity not covered by a term
contract.
4. EXECUTION: Failure to sign under the EXECUTION section will render the bid invalid.
5. ORDER OF PRECEDENCE: In cases of conflict between specific provisions in this bid, the order of
precedence shall be (1)
special terms and conditions specific to this bid, (2) specifications, and (3) Instructions to Bidders.
6. TIME FOR CONSIDERATION: Unless otherwise indicated on the first page of this document, the
bidder's offer shall be valid for 45 days from the date of bid opening. Preference may be given to bids
allowing not less than 45 days for consideration and acceptance.
7. SPECIFICATIONS: Any deviation from specifications indicated herein must be clearly pointed out;
otherwise, it will be considered that items offered are in strict compliance with these specifications, and
the bidder will be held responsible therefore. Deviations shall be explained in detail. The bidder shall not
construe this paragraph as inviting deviation or implying that any deviation will be acceptable.
8. INFORMATION AND DESCRIPTIVE LITERATURE: Bidder is to furnish all information
requested and in the spaces provided in this document. Further, if required elsewhere in this bid, each
bidder must submit with their bid sketches, descriptive literature and/or complete specifications covering
the products offered. Reference to literature submitted with a previous bid will not satisfy this provision.
Bids which do not comply with these requirements will be subject to rejection.
9. RECYCLING AND SOURCE REDUCTION: It is the policy of PCS to encourage and promote the
purchase of products with recycled content to the extent economically practicable, and to purchase items
which are reusable, refillable, repairable, more durable, and less toxic to the extent that the purchase or
use is practicable and cost-effective.
We also encourage and promote using minimal packaging and the use of recycled/recyclable products in
the packaging of
commodities purchased. However, no sacrifice in quality of packaging will be acceptable. The company
remains responsible for
providing packaging that will protect the commodity and contain it for its intended use. Companies are
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities

With GovernmentContracts, you can:

  • Find more opportunities and win more business
  • Receive daily alerts for all new bid opportunities
  • Get contract opportunities matched to your business
ONE WEEK FREE TRIAL

See also

...-and-construction-projects/index.aspx Project Name Hanes Commons Cooling Tower Type of Services Engineering...

North Carolina State University

Bid Due: 2/13/2025

...of work is miscellaneous small construction projects involving improvements at CATS bus stops...

City of Charlotte

Bid Due: 2/20/2025

...Special Instructions Kevin Roberts Senior Construction Project Manager Email: Kevin.Roberts@Raleighnc.gov... Direct all inquiries ...

State Government of North Carolina

Bid Due: 2/28/2025

...Special Instructions Kevin Roberts Senior Construction Project Manager Email: Kevin.Roberts@Raleighnc.gov... Direct all inquiries ...

State Government of North Carolina

Bid Due: 2/28/2025

* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.