Middle School Yearbook Publishing

Location:	Missouri
Posted:	Sep 25, 2025
Due:	Oct 24, 2025
Agency:	Kirkwood School District
Type of Government:	State & Local
Category:	U - Education and Training Services Y - Construction of Structures and Facilities
Publication URL:	To access bid details, please log in.

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Middle School Yearbook Request for Proposal

The Kirkwood School District is accepting sealed bid proposals for the printing of the

Nipher Middle School yearbook and the North Kirkwood Middle School yearbook for a

period of three (3) years: 2026-27, 2027-28, 2028-29, renewable each year.

Specifications for bid proposals are included.

Three (3) copies of the proposal must be returned to the office of the Chief Financial

Officer clearly marked on the outside of the package “Middle School Yearbook Bid” by

2:00 p.m. local time, Friday, October 24, 2025. Selected vendor(s) will be required to

enter into a contract with the district regarding the final terms of the bid/proposal, and no

bids or proposals will be available to the public until the contract has been signed by the

parties and approved by a majority of the whole Board or the Board has rejected all

bids/proposals.

Three (3) copies of the proposal should be submitted to:

Kirkwood School District

Attn: Scott Cook, Asst. Superintendent Finance

1099 Milwaukee Street, Ste 260.

Kirkwood, MO 63122

The bids will be evaluated by district representatives. The final decision on the award of

the printing company will be taken to a regular Board of Education meeting.

The Kirkwood School District reserves the right to reject any or all bids and to

waive any irregularities therein, and accept the bid most advantageous to the

Kirkwood School District.

Specifications for each school’s yearbook are included in this document. Please include a

separate proposal for each yearbook in your package.

NIPHER YEARBOOK SPECIFICATIONS

BASE

COVER

PAPER STOCK

PROOFS

SOFTWARE

ADDITIONAL

REQUIREMENTS

56 pages

450 copies

All Color

Ship Date: Second week in May

Shipping to be included in base cost

Hard bound Cover

Laminated Litho – School Designed – 4 Color Lithograph

Silkscreen Cover with 1 applied color

Spine printing at no additional charge

Online interactive art session with a cover artist

80# stock gloss or matte

Proofs made available at no additional charge

Proofing changes made at no additional charge

Compatible with Macintosh

Online Design software must comply with the following

standards:

 Accessible on any computer

 Allow for picture manipulation and cropping

 Allow for unlimited picture storage space

 Ability to download pictures from the Internet back

to the school’s hard drive

 Photo editing tools to remove red eye

 Adviser defined user privileges

 All pre-designed and school designed templates

included

 Ability to move spreads in the ladder after designs

have been created

 Online Community Photo Upload site

 iPhone Application to allow school community to

upload photos to yearbook staff

In School workshop for yearbook design and

software training by representative (September, October)

Local out-of-school workshops in both the summer and fall

Frequent, scheduled classroom visits by representative

prior to, and during, the yearbook production

Review of all pages by yearbook representative prior to

submission to pages. Representatives are expected to fix

errors and consult with advisers and students to improve

quality of the book

Representative must have knowledge of the Kirkwood

Community

Must have 2 full-time representatives that may service the

school

Adviser training in school on journalism education and

software training

All merchandising materials and mailers for all students

including stationery, envelopes and custom posters.

Direct mailing by company to all parents in the school to

market the yearbook. Parents must be able to purchase

online. 2 mailings must go to each parent. Direct mailings

and online sales are at no additional cost.

Itemized billing throughout the year showing budget

Flexible deadlines that are mutually agreed upon by the

school and company. Final deadline must be in April.

NO LATE CHARGES FOR LATE DEADLINES

Over runs not sold to be returned at no cost

Curriculum: teacher guide and student textbooks

Indexing program

Electronic/Digital planning program and ladder

Online Merchandising Program to track and monitor book

and ad sales.

7 free copies for District administration offices

5 free copies for each middle school

BASE COST

ADDITIONAL ITEMS

Must include ALL of the above-listed items

Please list costs for add-ons the school may select to use:

 Additional Pages in increments of 4

 Additional copies in increments of 25

 Additional Ink on Cover (ie metallic ink)

 Foil on Cover

 Specialty cover base material

 Extra Silkscreen ink

 Hourly cost of art time

Please include separate proposals for Nipher Middle School and North Kirkwood Middle

School whose specs are on a separate page.

NORTH KIRKWOOD MIDDLE SCHOOL YEARBOOK

SPECIFICATIONS