Newark - Evans Hall Renovation

Location:	Ohio
Posted:	Mar 25, 2026
Due:	Apr 10, 2026
Agency:	Ohio Facility Construction Commission
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	OSU-230844
Publication URL:	To access bid details, please log in.

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Request for Qualifications (Commissioning Agent)

State of Ohio Standard Forms and Documents

Administration of Project: Local Higher Education

Project Name Newark - Evans Hall Renovation

Response Deadline 04/10/2026

2:00 PM local time

Project Location COTC - Evans Hall (6503)

Project Number

OSU-230844

City / County Newark/ Franklin

Project Manager

Karin Murillo-Kirlangitis

Owner

The Ohio State University

Contracting Authority Local Higher Education

Delivery Method General Contracting

Prevailing Wages State

No. of paper copies requested (stapled, not bound)

No. of electronic copies requested on CD (PDF)

Submit the Statements of Qualifications (Form F110-330) via email to 330Submittals@osu.edu. In the subject line, include the

project number and name for the RFQ you are responding to. See Section H of this RFQ for additional submittal instructions.

Submit all questions regarding this RFQ in writing to Karin Murillo-Kirlangitis at murillo-kirlangitis.1@osu.edu with the project

number included in the subject line (no phone calls please). Questions will be answered and posted to Opportunities page on

the OFCC website at Project Opportunities on a regular basis until one week before the response deadline. The name of the

party submitting a question will not be included on the Q&A document.

Project Overview

A. Project Description

The Evans Hall project is located at The Ohio State University at Newark which shares a campus with Central Ohio

Technical College in Newark, Ohio. The scope will include a renovation of approximately 7,000 square feet within Evans

Hall located at 1000 Sharon Valley, Newark, Ohio.

The existing building envelope will receive necessary energy performance upgrades, and the interior spaces will be

reprogrammed to support the operational needs of OSU–Newark and COTC Public Safety, including practical training,

academic programming, and administrative functions. The project scope includes the renovation of both open and

enclosed office areas formerly occupied by a private architectural firm, as well as improvements to existing restrooms and

the kitchenette area.

This project will address a significant amount of deferred maintenance through comprehensive upgrades to the building’s

mechanical, plumbing, electrical, and life safety systems. In addition, targeted improvements to the building envelope are

included. Mechanical enhancements consist of the installation of two new rooftop units, new branch ductwork, including

supply and exhaust distribution, and variable air volume (VAV) units. Plumbing improvements include new systems to

meet current code requirements associated with relocated restrooms and a new kitchenette area. The electrical scope

encompasses new grounding and bonding, lighting and lighting controls, data and IT infrastructure pathways, and a new

fire alarm system.

Façade upgrades include the installation of insulated metal panels and new windows to improve energy performance,

align with university sustainability goals, and enhance the overall building aesthetics. The existing roof system will remain

in place, as it is currently under warranty.

A new vestibule will be added to the southwest façade to reinforce and clearly define the primary building entrance. The

vestibule will consist of an aluminum storefront system and will be fully integrated with an adhered single-ply membrane

roofing system.

B. Scope of Services

The objective of commissioning is to provide documented confirmation that a facility fulfills the functional and performance

requirements of the building owner, including but not limited to fundamentals contained within Climate Action Plan, The

Ohio State University’s Sustainable Design and Construction Policy, and Integrated Energy & Environmental

Implementation Strategies. To reach this goal it is necessary for the commissioning process to develop and document the

owner’s criteria for system function, performance, and maintainability, as well as to verify document compliance with these

criteria throughout design, construction, start-up, initial operation and seasonal operation. In addition, complete electronic

operation and maintenance (O&M) manuals, as well as training on system operations, should be provided to the building

operators to ensure the building continues to operate as intended.

F130-08-2015-OCT

Publish Date: 03/24/2026

Page 1 of 4

Request for Qualifications (Commissioning Agent) continued

The University is committed to commissioning this facility to ensure that all systems, are complete and functioning

properly upon occupancy and through all seasons, and that staff has adequate system documentation and training.

Maximizing energy conservation is a critical component of the design goals to comply with the Sustainable Design and

Construction Policy. The CxA will assist in providing a commissioning plan for the project to ensure that the Sustainable

Design and Construction Policy requirements of the project are met. The anticipated building systems to be commissioned

include, but are not limited to, HVAC equipment and systems, temperature controls, electrical systems, fire alarm

systems, plumbing, renewable energy systems (if applicable), and building envelope.

The CxA will be involved from the construction phase through warranty phase. During construction, the CxA coordinates

the execution of a testing plan, which includes observing and documenting all systems’ performance to ensure that

systems are functioning in accordance with the Owner’s objectives and the contract documents. The CxA is not

responsible for design or general construction scheduling, cost estimating, or construction management, but it may be

necessary to assist with problem solving non-conformance issues and deficiencies.

The selected CxA, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and

clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Consultant Agreement detailed cost

components to address the Owner’s project requirements. Participate in the Encouraging Growth, Diversity & Equity

(“EDGE”) Program as required by statute and the Agreement.

The CxA may be responsible for contracting with an outside firm for independent testing and balancing of systems.

The project team (Owner / A/E / CxA / Contractor) will be required to utilize e-Builder, the University’s Project

Management System, for all compatible services required by the University.

The project shall follow the applicable University Sustainability Standards. https://fod.osu.edu/sites/default/files/div_18.pdf.

The Commissioning Agent shall review, comment, and participant in all aspects of the standards applicable to their scope

of work.

Closeout Services: The closeout for this project is required to be delivered in an electronic cloud-based format using e-

Builder Project Management System and adhere to The Ohio State University Project Closeout Standards. The Ohio

State University Project Closeout Standards can be accessed via the OSU FOD vender resource website

(https://fod.osu.edu/resources) under Post Construction / Close Out.

For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form

F110-330), below is a list of relevant scope of work requirements for this RFQ:

1. Experience in building envelope commissioning

2. Experience in the operations and troubleshooting of building control systems, and MEP systems

3. Experience with Sustainable Design & Construction

For the purpose of the selection of 10 Relevant Projects in Section F of the Statement of Qualification (Form F110-330),

projects must have been completed by the Commissioning Firm.

C. Funding / Estimated Budget

Total Project Cost $3M

Construction Cost $2.6M

Estimated CxA Fee 0.74% to 0.82%

State Funding $3M

Other Funding $0

NOTE: The CxA fee percentage for this project includes all consultant services necessary for proper completion of the commissioning

services for the successful completion of the project.

F130-08-2015-OCT

Publish Date: 03/24/2026

Page 2 of 4

Request for Qualifications (Commissioning Agent) continued

D. Services Required (see note below)

Primary

Building Systems Commissioning

Secondary Building Envelope Commissioning

E. Anticipated Schedule

Professional Services Start

Construction Notice to Proceed

Substantial Completion of all Work

Professional Services Completed

04 / 26

10 / 25

09 / 26

12 / 26

F. EDGE Participation Goal

Others

Percent of initial TOTAL CxA Fee

5.0%

G. Evaluation Criteria for Selection

• Demonstrated ability to meet Owner’s project requirements.

• Demonstrated ability to meet Owner’s Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf.

• Previous experience compatible with the proposed project (e.g., type, size).

• Relevant past work of prospective firm’s proposed consultants.

• Past performance of prospective firm and its proposed consultants.

• Qualifications and experience of individuals directly involved with the project.

• Proximity of prospective firms to the project site.

• Proposer’s apparent resources and capacity to meet the needs of this project.

Interested CxA firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program

form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract

with and use EDGE-certified Business Enterprise(s), as a part of the CxA’s team. The Intent to Contract and to Perform

and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be

attached to the CxA’s Technical Proposal. Both forms can be accessed via the OFCC website at Procurement Forms. The

Intent to Contract and to Perform form is again required at the Fee Proposal stage.

The EDGE Participation Statement of Intent to Contract and Perform from Section H. Additional Information must also

be submitted. Please identify the EDGE-certified Business Enterprises, by name, which will participate in the delivery of

the proposed professional services solicited in the RFQ.

H. Submittal Instructions

Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC

website at Procurement Forms.

Electronic submittals should be combined into one PDF file saved with the form name, project number listed on the RFQ

and your firm’s name (ex. F110-330_OSU-nnnnnn_Firm Name). Use the “print” feature of Adobe Acrobat or similar

software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go

to Advanced, then PDF Optimizer.

Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a

maximum file size of 25 MB.

Firms are requested to identify professional registrations, memberships, and any other appropriate design and

construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the

F110-330 form.

F130-08-2015-OCT

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Page 3 of 4

Commissioning Agent Selection Rating Form

State of Ohio Standard Forms and Documents

Project Name Newark - Evans Hall Renovation

Project Number OSU-230844

Proposer Firm

City, State, Zip

Selection Criteria

1. Primary Firm Location, Workload and Size (Maximum 10 points)

a. Proximity of firm to project site

b. Amount of fees awarded by Contracting Authority in

previous 24 months

c. Number of relevant professionals

Less than 50 miles

50 miles to 100 miles

More than 100 miles

Less than $200,000

$200,000 to $1,000,000

More than $1,000,000

Less than 2 professionals

2 to 8 professionals

More than 8 professionals

2. Primary Qualifications (Maximum 30 points)

a. Project management lead

b. Project administration lead

c. Technical staff

d. Construction administration staff

Experience / ability of project manager to

manage scope / budget / schedule / quality

Experience / ability to effectively administer

project controls and processes

Experience / ability of technical staff to verify

fully coordinated construction documents

Experience / ability of field representative to

identify and solve issues during construction

3. Key Consultant Qualifications (Maximum 20 points)

a. Key discipline leads

b. Proposed EDGE-certified Consultant participation*

Experience / ability of key consultants to

perform effectively and collaboratively

One additional point for every 2 percent

increase in professional services over the

advertised EDGE participation goal

4. Overall Team Qualifications (Maximum 10 points)

a. Previous team collaboration

b. Team organization

Less than 2 sample projects

2 to 4 sample projects

More than 4 sample projects

Clarity of responsibility / communication

demonstrated by table of organization

5. Overall Team Experience (Maximum 30 points)

a. Previous team performance

b. Experience with similar projects / delivery methods

c. Budget and schedule management

d. Knowledge of Ohio Capital Improvements process

Past performance as indicated by evaluations

and letters of reference

Less than 3 projects

3 to 6 projects

More than 6 projects

Performance in completing projects within

original construction budget and schedule

Less than 3 projects

3 to 6 projects

More than 6 projects

Value

Score

Max

0 - 10

0-5

0 - 10

Max =

0 - 15

0-5

0 - 10

0-3

4-6

7 - 10

0-5

0-1

2-3

4-5

* Must be comprised of professional design services consulting firm(s) and NOT the primary firm

** Leadership in Energy & Environmental Design administered by the Green Building Certification Institute

Subtotal

Notes:

Evaluator:

Name

Signature

Date

F130-08-2015-OCT

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Publish Date	Due Date	Number	Owner	Contractring Authority	Project Name	Primary Service	Estimated Project Cost	Q&A	Short List	Notes
2026/03/24	2026/04/10	OSU-230844	The Ohio State University	Local Higher Education	Newark - Evans Hall Renovation	CxA	$3,000,000	N/A	TBD

Newark - Evans Hall Renovation

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See also