LANDSCAPE MAINTENANCE SERVICES

Location:	California
Posted:	May 22, 2024
Due:	Jun 18, 2024
Agency:	Santa Clara County Office of Education
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	B 01-24-25
Publication URL:	To access bid details, please log in.

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REQUEST FOR BID

#B01-24-25

For

LANDSCAPE MAINTENANCE SERVICE

For

MAINTENANCE & OPERATIONS

BIDS MUST BE RECEIVED NO LATER THAN

Tuesday June 18, 2024, 3:00 PM

DELIVER RESPONSE TO

PURCHASING DEPARTMENT

ATTENTION: JAS SOHAL

1290 RIDDER PARK DRIVE, SAN JOSE CA 95131

www.sccoe.org

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Santa Clara County Office of Education

L a n d s c a p e M a i n t e n a n c e S e r v i c e FY 24-25

B # 01-24-25

TABLE OF CONTENTS

NOTICE TO BIDDERS

INTRODUCTION

INSTRUCTIONS AND CONDITIONS

SPECIAL PROVISION AND GENERAL REQUIREMENTS

SCOPE OF WORK

BID FORM AND PRICING SCHEDULE

Page 3

Page 4

Pages 5-15

Pages 16-19

Pages 19-34

Pages 35-45

SCHEDULE AND FORMS (Must be returned along with the Bid Form):

A. Reference

B. Fingerprint

C. Survey / Qualification and Questionnaire

a. Quality Assurance

D. Acknowledgement of Addenda

E. Non-Collusion

F. Worker’s CompensationCertificate

G. Designation of Subcontracts

Additional Exhibits:

A. Sample Form – Landscape Deficiencies

B. Corrective Action

C. Site Maps & Photos

D. Provision for Purchase of Work and Services

NOTE: The Table of Contents is to be made a part of the above referenced bid

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Santa Clara County Office of Education

L a n d s c a p e M a i n t e n a n c e S e r v i c e FY 24-25

B # 01-24-25

NOTICE INVITING BIDS

BID#B01-24-25 LANDSCAPE SERVICES

 Notice: Notice is hereby given that the Board of Trustees of the Santa Clara County Office of Education

(hereinafter referred to as (SCCOE), is requesting bids from interested vendors to provide bids for Landscape

Services for various SCCOE sites.

No offer of intent should be construed from this legal notice that the (SCCOE) intends to enter into a contract

with the interested company for the Landscape Services for various SCCOE sites unless, in the sole opinion of

the (SCCOE), it is in the best interest of the (SCCOE) to do so. The (SCCOE) reserves the right to negotiate final

contractual terms with the lowest responsive bidder.

 Mandatory Job Walk / Pre Bid Conference: SCCOE will conduct a pre-bid work site job walk on:

Tuesday June 4, 2024 at 10:00am

Walden West Outdoor School

15555 Sanborn Road, Saratoga CA 95070

• Submittal: Written bids must be sealed and filed with the (SCCOE) at the address shown above no later

than 3:00 p.m. Tuesday, June 18, 2024 at which time the SCCOE will publicly open and read all bids. Any bid

received after the bid deadline shall be returned to the bidder unopened.

• Required Contractor License: The class(s) of California contractor’s license(s) required in order to bid on and

perform the contract for this Project is Contractor’s License – C27

• Required Bid Security: Each bid must be submitted with security in an amount not less than ten percent

(10%) of the maximum bid amount as a guarantee that the bidder will enter into the proposed contract, if

awarded to the bidder, and will provide the performance and payment bonds, insurance certificates and

other documents described in the Contract Documents. Such security must be in one of the following

forms: (1) a cashier’s check made payable to the SCCOE; (2) a certified check made payable to the SCCOE; or

(3) a bond made payable to the SCCOE in the form set forth in the Contract Documents. Any bond must

have been issued by a California-admitted surety as defined in Code of Civil Procedure Section 995.120

• Withdrawal: Companies may not withdraw proposals for a period of sixty (60) days after the date set for

opening of proposals.

• Questions: Interested firms should direct questions in writing, no later than Tuesday, June 11, 2024 to Jose

Vera at E-Mail at JVera@sccoe.org. A copy of the BID#B01-24-25 will be available at url:

http://www.sccoe.org/depts/bizserv/purchasing/Pages/Bids-Posting-System.aspx

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Santa Clara County Office of Education

L a n d s c a p e M a i n t e n a n c e S e r v i c e FY 24-25

B # 01-24-25

DEFINITIONS

INTRODUCTION

ASB: Apparent Successful Bidder

CONTRACT: The resulting contract issued by the SCCOE Purchasing Department, which is also at times

referred to herein as the “Agreement”, or as the “Master Purchase Agreement.”

PROPOSAL: The term “Bid” proposal and “Quote” are used interchangeably herein and refer to the bid

submitted in response to this Request for Bid PURCHASE ORDER / PO: The documents to be furnished to the

successful contractor(s) by the SCCOE Purchasing Department, specifically describes the work to be done and

references back to the Master Purchase Agreement

SANTA CLARA COUNTY OFFICE OF EDUCATION: The terms “Owner”, “SCCOE”, “Purchasing Manager”, “Buyer”,

are used interchangeably herein and refer to the same entity: The Santa Clara County Office of Education.

REQUESTOR: The terms “Requestor”, ‘Requesting Department”, “Department”, “End User”, “School Site”,

“Originator” are interchangeably herein and refer to the same entity, the receiver of goods and services.

RFB / RFP / RFQ: The terms are used interchangeably and mean solicitation for pricing, proposal, quote, bid.

SELLER: The terms “Seller”, “Supplier”, “Contractor”, “Bidder”, “Respondent”, “Provider”, “Offeror”, and “Vendor”

are used interchangeably herein and refer to the same entity, the provider of goods and services to the SCCOE.

WORK: “Work” shall include obligations, duties, requirements and responsibilities required for the successful

completion of the Contract by the Seller, including the furnishing of all supervision, labor, materials, equipment and

other supplies, incidental with the execution of the Contract and in accordance with the terms and conditions set

forth in the Contract.

JOB SITE LOCATIONS

The work will be performed in the Santa Clara County Office of Education property and SCCOE-owned or

operated buildings. See attached site maps.

MANDATORY JOB SITE WALK / PRE-BID CONFERENCE

SCCOE will conduct a Mandatory Job Walk for Walden West location and Pre-Bid Conference for rest of the sites.

Attendance is mandatory in order to bid.

Tuesday June 4, 2024 at 10:00 am

Walden West

15555 Sanborn Road, Saratoga CA 95070.

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Santa Clara County Office of Education

L a n d s c a p e M a i n t e n a n c e S e r v i c e FY 24-25

B # 01-24-25

INSTRUCTIONS AND CONDITIONS

BIDDERS RESPONSIBILITIES

Each bidder is responsible for reading this entire document carefully and becoming familiar with all the

instructions, terms and conditions, plans, specifications and drawings before submitting a bid. No bid response

shall receive consideration by the Santa Clara County Office of Education unless made in accordance with

the instructions of B 01-24-25.

Submittal of a bid shall be incontrovertible evidence that the bidder understands the bid requirements and has

determined that the plans, instructions, specifications and/or drawings fall within an acceptable standard and are

sufficient for bidding and delivering the required items; and that the bidder is capable of delivering

items/equipment which comply with the plans, specifications and drawings within the required time frame.

Alternate or incomplete bids will NOT be accepted.

The Governing Board reserves the right to correct errors or omissions in specifications wherever necessary for the

proper fulfillment of the intentions of the bid.

No bid response shall receive consideration by the Santa Clara County Office of Education unless made

in accordance with the instructions of B 01-24-25.

INTENT

To provide SUPERIOR LEVEL of landscape maintenance services for the Santa Clara County Office of Education, in

accordance with the specifications, terms and conditions contained herein. Therefore, the Contractor is expected

to provide the full range of maintenance services as described in these specifications. If the maintenance

frequency and man-hours are inadequate, the Contractor shall maintain the sites in a more frequent basis with

more man-hours at no additional cost to the SCCOE.

PURCHASE ORDER VALIDITY AND TERM EXTENSION

The term of the contract which may be awarded pursuant to this RFB is for one (1) year. The SCCOE reserves the

right to extend this bid for a period of four (4) additional one (1) year terms after issuance of a purchase order

with all other terms and conditions remaining the same and mutually agreed upon by the Vendor and the SCCOE

a Master Purchase Agreement.

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Santa Clara County Office of Education

L a n d s c a p e M a i n t e n a n c e S e r v i c e FY 24-25

B # 01-24-25

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Identifier: B 01-24-25
LANDSCAPE MAINTENANCE SERVICES
Additional Resources: B 01-24-25 LANDSCAPE MAINTENANCE SERVICES - INVITATION NOTICE SAN JOSE POST - ADVERTISEMENT
Awarded Vendor:
Awarded Date:
Awarding Agency:
Agency Contact:	Jose Vera
Phone (Agency):	4084536657
Piggybackable?	Contact Vendor
Issuance Date:	05/22/2024
Due Date/Time:	06/18/2024 / 3:00PM
Bid Status:	Open
Note:

LANDSCAPE MAINTENANCE SERVICES

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See also