Beach Side Restroom Repairs, Clear Lake State Park, Cerro Gordo County
| Location: | Iowa |
|---|---|
| Posted: | Oct 6, 2025 |
| Due: | Oct 23, 2025 |
| Agency: | State Government of Iowa |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 23-03-17-11 |
| Publication URL: | To access bid details, please log in. |
Bid Information
Bid Number
23-03-17-11
Solicitation
Beach Side Restroom Repairs, Clear Lake State Park, Cerro Gordo County
Solicitation Type
Request for Bids
County
Cerro Gordo
Description
Description
This project will address maintenance and repair work needed on the Beach Side Restroom Building in the Clear Lake State Park Campgrounds. Exterior improvements and repairs include but may not be limited to new standing seam metal roof, sanding and refinishing of wood fascias, beams, columns and soffits, replacement of exterior door slabs and hardware, replacement of outdoor shower tower unit, cleaning of concrete walk surfaces and split-faced block walls, removal and replacement of sealant joints in walk surface and at building perimeter, removal of drinking fountain and install of new bottle filler, new lighting and photo sensor. Interior improvements and repairs include repair, cleaning and finishing of clay tile floors, replacement of vanity countertops and back splashes, replacement of over-mount lavatories, replacement of scald guards, replacement of grab bars, soap dispensers, mirrors, and hand dryers, cleaning and painting of all block walls, repairing, cleaning and refinishing all wood wall and ceiling surfaces, replacement of urinal and components. For bid package documentation, including bid proposal, please contact Brian Phipps at 515-452-9438 or brian.phipps@dnr.iowa.gov.
BID CLOSING DATE AND TIME: 10/23/2025 AT 3:00 PM CST
***Bids MUST be submitted electronically!***
Agency Information
Number
542
Name
Natural Resources, Dept Of
Address 1
6200 Park ave
Address 2
City/State/Zip
DES MOINES, IA 50321
Contact Information
Contact Name
Darin Galbraith
Contact Title
Procurement Specialist
Contact Email
Contact Phone Number
(515) 344-0055
Contact Phone Extension
Contact Other Number
Contact Fax Number
Valid Dates
From
10/6/2025 2:00:00 PM
Until
10/23/2025 3:00:00 PM
Documents/Attachments
Attachment Preview
IOWA DEPARTMENT OF NATURAL RESOURCES
GENERAL INFORMATION AND INSTRUCTIONS TO BIDDERS
FOR
CLEAR LAKE STATE PARK BEACH SIDE RESTROOM REPAIRS
DNR PROJECT NUMBER: 23-03-17-11
COMPETITIVE QUOTATION
Please read and familiarize yourself with all of these Instructions before preparing your proposal.
1. In order to be considered a responsible and responsive bidder, ALL of the information requested on the proposal
form, located at the end of these instructions, must be completed and received by the Iowa Department of Natural
Resources by OCTOBER 23rd, 3:00PM. If you are signing on behalf of a corporation include your title in the
signature line. Keep a copy of the proposal as your record of your submitted proposal.
2. Email your proposal to constructionbids@dnr.iowa.gov. All proposals must be submitted electronically. No paper
proposals will be accepted. Include the following information in the subject line: Project Number, Project Name, Bid
Letting Date and Time.
Contact for the competitive quotation process is as follows:
Darin Galbraith, Procurement Specialist
6200 Park Ave, Ste 200
Des Moines, IA 50321
515-344-0055
constructionbids@dnr.iowa.gov
Contact for questions on plans and specifications is as follows:
Brian Phipps, Architect
6200 Park Avenue, Ste. 200
Des Moines, Iowa 50321
Brian.phipps@dnr.iowa.gov
515-452-9438
3. DO NOT alter the proposal with alternates, qualifications, reservations, or stipulations. If the bid is not a lump sum
clearly identify unit prices because they will prevail. (See Article 4.)
4. Your proposal will be audited, extensions and totals verified, and notification of decision of award will be made
promptly after the closing date for receipt of proposals shown above. The lowest responsive, responsible bidder will
be eligible for award of a subsequent contract. The DEPARTMENT reserves the unconditional right not to award a
contract for the project described in these instructions and related attachments.
5. Both successful and unsuccessful bidders will be notified of the result of the bidding. If you are the successful bidder,
an award letter and contract documents will be sent to you with detailed instructions for completion. By submitting
a proposal, you agree and understand that acceptance of your proposal by the DEPARTMENT constitutes a binding
agreement to enter into a contract and that the offer contained in your proposal shall be valid for a period of 45
days from the deadline for submission of proposals.
Rev.9-16-2025
COMPETITIVE QUOTATION (MINI) CAPITAL IMPROVEMENT CONTRACT
Contract No.: 23-03-17-11
IOWA DEPARTMENT OF NATURAL RESOURCES
MINOR CAPITAL IMPROVEMENT CONTRACT
AGREEMENT, entered into between the Iowa Department of Natural Resources, an agency of the State of Iowa,
hereinafter called the DEPARTMENT, and
Name:
Address:
Address:
City, State, Zip:
Phone:
E-Mail Address:
Contact Person:
hereinafter called the CONTRACTOR.
WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and
performed by the parties mentioned above, the CONTRACTOR agrees with the DEPARTMENT, to commence and
complete the project described as follows and collectively referred to as the Project:
This project will address maintenance and repair work needed on the Beach Side Restroom Building in the Clear Lake
State Park Campgrounds. Exterior improvements and repairs include but may not be limited to new standing seam
metal roof, sanding and refinishing of wood fascias, beams, columns and soffits, replacement of exterior door slabs and
hardware, replacement of outdoor shower tower unit, cleaning of concrete walk surfaces and split-faced block walls,
removal and replacement of sealant joints in walk surface and at building perimeter, removal of drinking fountain and
install of new bottle filler, new lighting and photo sensor. Interior improvements and repairs include repair, cleaning
and finishing of clay tile floors, replacement of vanity countertops and back splashes, replacement of over-mount
lavatories, replacement of scald guards, replacement of grab bars, soap dispensers, mirrors, and hand dryers, cleaning
and painting of all block walls, repairing, cleaning and refinishing all wood wall and ceiling surfaces, replacement of
urinal and components.
Located at: Clear Lake State Park, 5999 South Shore Court in Clear Lake, Cerro Gordo County, Iowa, for the sum of
$____________. This contract supersedes all prior contracts or agreements between the DEPARTMENT and the
CONTRACTOR for the work described in this contract. The Project is more thoroughly and specifically described in Article
2, Scope of Work, of this contract.
ARTICLE 1 - DEPARTMENT REPRESENTATIVE
The representative of the DEPARTMENT shall be Ken Howe – Field Engineer, 319-240-3553 and all communications from
the CONTRACTOR should occur thereto. However, any modifications or payments must be approved by the highest-level
signatory for the DEPARTMENT, as described on the signature page.
ARTICLE 2 - SCOPE OF WORK
The CONTRACTOR shall furnish, at his own proper cost and expense, all materials, equipment, labor, insurance, and
other accessories and services necessary to complete, in a workmanlike manner, ready for continuous operation, the
above-mentioned project. The work shall be performed in accordance with the requirements and provisions of the
following documents, all of which are made a part hereof and collectively evidence and constitute the contract:
CONTRACTOR’s Proposal attached as Attachment A.
Drawing Sheets A001 through A401 and Project Specifications (Attachment B).
Rev.9-16-2025
COMPETITIVE QUOTATION (MINI) CAPITAL IMPROVEMENT CONTRACT
It is intended that the specifications and plans, which include the Description of the Project on the first page of this
Contract and supplemented as may be necessary by the DEPARTMENT, shall provide for the completion of the work
specified herein.
The omission of specific reference to any minor items of material or work reasonably necessary to provide a complete
project, will not release the CONTRACTOR from the responsibility of furnishing or doing the items omitted.
The CONTRACTOR shall leave the site free and clean of all construction equipment, materials, and rubbish. The
CONTRACTOR shall replace any defective material or workmanship in the construction at no cost to the DEPARTMENT,
and shall guarantee the construction for a period of one year from the date of the Department’s final acceptance.
ARTICLE 3 - TIME OF COMMENCEMENT AND COMPLETION
The time of commencement of work under this contract shall be within a reasonable period of time after the
preconstruction conference as approved by the Department. The date of completion of the work under this contract
shall be: May 15th, 2026.
ARTICLE 4 - BASIS OF PAYMENT
The DEPARTMENT shall make payment within 30 days of receipt of a payment request which is approved as payable by
the Department, on this contract as is indicated below, by one of the following methods:
1. Lump Sum Basis- This section is not applicable to this contract. Except for adjustments as provided for herein, the
DEPARTMENT shall pay to the CONTRACTOR, for the performance of work, the lump sum of $____________,
hereinafter called the Contract Sum. The Contract Sum shall be equitably adjusted to cover changes in the work
ordered by the DEPARTMENT, but not shown on the drawings or required by the specifications. Such increases or
decreases in the Contract Sum shall be determined by agreement between the DEPARTMENT and the CONTRACTOR.
2. Unit Price Basis- This section is applicable to this contract. The DEPARTMENT shall pay to the CONTRACTOR the unit
price amount stated with respect to each item of work on the attached schedule for the total number of units each
item of work completed. The number of units shown on the attached schedule is approximate only, and the final
payment shall be made for the actual number of units that are incorporated into or made necessary by the work
covered by this contract. Should the number of units of completed work of any individual item shown on the
attached schedule vary by more than twenty percent (20%) from the number of units stated, either the
DEPARTMENT or the CONTRACTOR may request a revision of the unit price for the item so affected, but such
changes shall not exceed 10% of the total Contract amount. Both parties agree that under such conditions an
equitable revision of the price shall be made. Changes that cannot be classified under any of the contract units may
be performed at mutually agreed upon unit prices, or on a lump sum basis.
The Department, under this Contract, shall reserve the right to withhold up to 5% consistent with Iowa Code Chapter
573. The Contractor may invoice the Department only for work completed. If the work extends over a period of more
than one month, the DEPARTMENT may, upon request by the CONTRACTOR, make written estimates of the value of
materials complete in place and the work performed. Estimates shall be on a monthly basis or on a longer period of time
mutually agreed upon. No estimate, except the final estimate, shall be for less than five hundred dollars ($500). The
estimates shall be figured at the contract unit prices for contracts on a unit price basis or on a mutually agreed upon
percentage of the total work completed for contracts on a lump sum basis. Each estimate shall be filed in the form of a
claim against the DEPARTMENT. Estimates are approximate only, and shall be subject to correction in the first estimate
rendered following the discovery of an error in any previous estimate. Should a reasonable doubt arise as to the
integrity of any part of the work completed prior to the final acceptance and payment, the department will deduct from
the first estimate rendered, after the discovery of such work, an amount equal in value to the defective or questioned
work. Further, such work will not be included in a subsequent estimate until the defects have been remedied or the
causes for doubt removed. Within a reasonable period of time after satisfactory completion of the project, a final
inspection of the work will be made by the DEPARTMENT to determine compliance with the contract, plans and
specifications, and to submit a final estimate. All prior partial estimates and payments shall be subject to correction in
Rev.9-16-2025
COMPETITIVE QUOTATION (MINI) CAPITAL IMPROVEMENT CONTRACT
the final estimate and payment. The CONTRACTOR shall sign the final estimate form acknowledging acceptance of the
amount stated.
Final payment shall be made as soon as possible following the expiration of statutory time for filing claims, or following
adjudication or release of claim against the amount withheld. Earlier requirements for the submission of the Iowa
Department of Revenue Contractor’s Statement of Sale and Use Tax (see ARTICLE 20), prior to final payments, are no
longer in effect.
ARTICLE 5 - LIQUIDATED DAMAGES
Time is an essential element of the contract and it is important that the work be completed by the deadline. For each
calendar day that any work shall remain uncompleted after the end of the contract period, number of working days
allowed, or any extension granted, the amount per calendar day specified in the proposal form will be assessed, not as a
penalty, but as predetermined and agreed liquidated damages.
The CONTRACTOR hereby agrees that liquidated damages in the amount of $200.00 shall be retained or assessed
against the CONTRACTOR for each day and every day the completion of the work is delayed beyond the time specified
herein, not as a penalty, but as a mutually agreed to, predetermined amount to reimburse the DEPARTMENT for salaries
and related expenses of directly involved staff and reviewers, interest charged during the period for delays and loss of
use.
The DEPARTMENT will prepare and forward to the Contractor a Change Order to account for such liquidated damages.
The final payment will be withheld until payment shall have been made consistent with this assessment of liquidated
damages based only on the number of calendar days required to complete the work in excess of the completion date,
plus authorized extensions thereto. This provision for the assessment of liquidated damages for failure to complete
work within the contract period does not constitute a waiver of the DEPARTMENT’S right to collect any additional
damages other than time delays which the DEPARTMENT may sustain by failure of the Contractor to carry out the terms
of the contract.
If the Contractor fails to complete the work within the contract periods or any extension thereof, upon written notice to
the Contractor and surety, said contract shall be in default. The DEPARTMENT may, at its option, permit the Contractor
or the Contractor’s surety to complete the work included in the contracts or may proceed to complete the work. In
either event, the Contractor or the Contractor’s surety shall be responsible for all costs incident to the completion of the
work, and also for the liquidated damages stipulated in the proposal form. The DEPARTMENT may waive such portion of
the liquidated damages as may accrue after the work is in condition for safe and convenient use by the public.
ARTICLE 6 - PERMITS
In addition to other permits that may be required for the CONTRACTOR to conduct its business in the state of Iowa, the
CONTRACTOR shall apply for, pay for and obtain prior to commencing work under this contract a NPDES Stormwater
Discharge Permit (DNR’s General Permit No. 2) for Construction Operation, as required by EPA regulations, for any land-
disturbing activity which will disturb an area of one or more acres. The permits shall be readily available for inspection at
all times. Permits are available from the DNR Storm Water Coordinator, Wallace State Office Building, Des Moines, Iowa,
50319. (Tel. (515) 725-8417.)
The CONTRACTOR shall be required to apply for, pay for and obtain all permits required by law prior to commencing
work under this contract.
ARTICLE 7 - PERFORMANCE BOND
In compliance with Chapter 573 of the Code of Iowa, contracts shall, when the contract price equals or exceeds twenty-
five thousand dollars, be accompanied by a bond, with surety, conditioned for the faithful performance of the contract.
The amount shall be not less than one hundred percent (100%) of the contract price. The bond shall be executed on the
standard form supplied by the DEPARTMENT. The bond, if required, shall be executed by the CONTRACTOR and by a
surety authorized to do business in the State of Iowa and shall be incorporated by this reference.
Rev.9-16-2025
COMPETITIVE QUOTATION (MINI) CAPITAL IMPROVEMENT CONTRACT
ARTICLE 8 - CONTRACTOR’S INSURANCE
The CONTRACTOR’S current certificate of liability and property damage insurance shall be filed with the DEPARTMENT
prior to the execution of the contract and shall be maintained at such amounts throughout the prosecution of the work
and until final acceptance and completion of the contract. The minimum coverage by such insurance shall be as follows:
Public Liability Insurance
Per Person $250,000.
Each Occurrence $500,000.
Property Damage Insurance
Each Occurrence $250,000.
ARTICLE 9 - TERMINATION
9.1 The DEPARTMENT shall have the right to cancel any or all items from the contract and may terminate this contract
immediately for any of the following reasons effective immediately without advance notice:
A) In the event the CONTRACTOR is required to be certified or licensed as a condition precedent to providing
services, the revocation or loss of such license or certification will result in immediate termination of the
contract effective as of the date on which the license or certification is no longer in effect;
B) The DEPARTMENT determines that the actions, or failure to act, of the CONTRACTOR, its agents, employees or
subcontractors have caused, or reasonably could cause, a person’s life, health or safety to be jeopardized;
C) The CONTRACTOR fails to comply with all laws, regulations, ordinances and orders related to the execution of
this contract or the completion of the Project;
D) The CONTRACTOR furnished any statement, representation or certification in connection with this contract or its
related bidding documents which is materially false, deceptive, incorrect or incomplete.
E) The CONTRACTOR breaches the contract;
F) The CONTRACTOR becomes the subject of any bankruptcy or insolvency proceeding;
G) The CONTRACTOR has otherwise engaged in conduct that has or may expose the State or the DEPARTMENT to
liability, as determined in the DEPARTMENT’s sole discretion;
H) The DEPARTMENT determines that continuation of completion of the work is not in the public’s interest: and
I) The DEPARTMENT determines that the occurrences of any of the actions or inactions in subparagraphs (A)
through (G) above, unforeseen circumstances, unanticipated design changes, or other reasons beyond the
control of the CONTRACTOR would prevent or unreasonably delay completion of the contract.
If there is a default event caused by the CONTRACTOR as described above, the DEPARTMENT may either provide written
notice to the CONTRACTOR requesting that the breach or noncompliance be remedied within the period of time
specified in the DEPARTMENT’s written notice to the CONTRACTOR, or may terminate the contract in whole or in part,
without the payment of any penalty or incurring any further obligation to the CONTRACTOR.
9.2 Termination Due to Lack of Funds or Change in Law. The DEPARTMENT shall have the right to terminate this contract
without penalty by giving thirty (30) days written notice to the CONTRACTOR if, in the DEPARTMENT’s sole
discretion, adequate funds are not appropriated or granted to allow the DEPARTMENT to operate as required and to
fulfill its obligations under this contract or funds are de-appropriated; if funds are de-appropriated, reduced, not
allocated, or receipt of funds is delayed, or if any funds or revenues needed by DEPARTMENT to make any payment
hereunder are insufficient or unavailable for any other reason as determined by the DEPARTMENT in its sole
discretion; if the DEPARTMENT’s authorization to conduct its business or engage in activities or operations related to
the subject matter of this contract is withdrawn or materially altered or modified; if the DEPARTMENT’s duties,
programs or responsibilities are modified or materially altered; or if there is a decision of any court, administrative
law judge or an arbitration panel or any law, rule, regulation or order is enacted, promulgated or issued that
materially or adversely affects the DEPARTMENT’s ability to fulfill any of its obligations under this contract.
9.3 The CONTRACTOR’s Termination Duties. The CONTRACTOR upon receipt of notice of termination or upon request of
the DEPARTMENT, shall cease work under this contract and take all necessary or appropriate steps to limit
disbursements and minimize costs, and furnish a report within thirty (30) days of the date of notice of termination,
describing the status of all work under the contract, including, without limitation, work completed, materials
delivered and any other matters the DEPARTMENT may require; shall immediately cease using and return to the
DEPARTMENT any personal property or materials, whether tangible or intangible, provided by the DEPARTMENT to
Rev.9-16-2025
COMPETITIVE QUOTATION (MINI) CAPITAL IMPROVEMENT CONTRACT
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State Government of Iowa
Bid Due: 11/20/2025
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