RFP for Cleaning Services for Leased Sites

Location:	South Carolina
Posted:	Mar 25, 2026
Due:	Apr 21, 2026
Agency:	State of South Carolina - State Fiscal Accountability Authority(SFAA)
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

Ad Title:

Purchasing Agent/Entity:

Columbia Metropolitan Airport

Ad Publish Date:

March 25, 2026

Solicitation #:

n/a

Direct Inquiries To:

THOMAS TAPP

Bid/Submittal Due Date:

April 21, 2026 - 2:00pm

Buyer Phone#:

803-822-5068

Buyer Email:

T.TAPP@FLYCAE.COM

Description:

The Richland-Lexington Airport District (“District”) through this Request for Proposal (“RFP”) invites written proposals from qualified Contractors (“Contractors”) to provide Cleaning Services at the Columbia Metropolitan Airport (“Airport”) leased sites further described herein.

Pre-Bid Information:

MANDATORY MEETING: Wednesday, April 8, 2026, at 10:00 a.m. EST Columbia Metropolitan Maintenance Shop 3400 Air Commerce Drive West Columbia, SC 29170.

Full Details / Download:

https://flycae.com/wp-content/uploads/2026/03/RFP-for-Cleaning-Services-3-25-26-Fin.pdf

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Request for Proposal

Cleaning Services for Leased Sites

Richland – Lexington Airport District

West Columbia, SC

DATE:

March 25, 2026

ISSUED BY:

Richland – Lexington Airport District

3400 Air Commerce Drive

West Columbia, SC 29170

POINT OF CONTACT:

Mr. Thomas Tapp, Facilities Maintenance Manager

Email: t.tapp@flycae.com

MANDATORY MEETING: Wednesday, April 8, 2026, at 10:00 a.m. EST

Columbia Metropolitan Maintenance Shop

3400 Air Commerce Drive

West Columbia, SC 29170

QUESTION DEADLINE: Wednesday, April 15, 2026; no later than 2:00 p.m. EST

Mr. Thomas Tapp, t.tapp@flycae.com

PROPOSAL DEADLINE:

Tuesday, April 21, 2026; no later than 2:00 p.m. EDT

Richland- Lexington Airport District

Attn. Thomas Tapp Airport Facilities Manager

3400 Air Commerce Drive

West Columbia, SC 29170

Page 1 of 19

PURPOSE OF REQUEST

The Richland-Lexington Airport District (“District”) through this Request for Proposal (“RFP”)

invites written proposals from qualified Contractors (“Contractors”) to provide Cleaning Services

at the Columbia Metropolitan Airport (“Airport”) leased sites further described herein.

INSTRUCTIONS TO CONTRACTORS

A. Contractors shall submit three (3) hard copies of their proposal. Proposals must be enclosed

in a sealed envelope, box or package, and clearly marked on the outside with the following:

DO NOT OPEN – PROPOSAL ENCLOSED, “Cleaning Services”, Contractor’s name,

address, phone, and primary contact name. Proposals must be delivered to the following

address:

Columbia Metropolitan Airport

3400 Air Commerce Drive West Columbia, SC 29170

Attention: Thomas Tapp, Airport Facilities Manager

B. All proposals must be delivered by 2:00 p.m. EST, April 21, 2026. Requests for extension

of time to submit will not be granted. Late proposals will be rejected. Requests to modify

or withdraw a proposal after its submission will not be considered. Proposals sent via e-

mail or fax will not be accepted.

C. The opening and reading of a proposal do not constitute the District’s acceptance of the

Contractor as a responsive and responsible Proposer.

D. It is the sole responsibility of the Contractor to ensure that the proposal arrives on time and

bears the handwritten signature of an officer duly authorized to sign all three copies. The

name, address, telephone number, and email address of the person to contact must be

clearly identified.

E. Any questions about the RFP should be directed in writing via email to Thomas Tapp at

t.tapp@flycae.com by the noted deadline. Answers to questions timely received will be

posted by Friday, April 17, 2026, at 5:00 p.m. EDT to the District’s website at

http://www.flycae.com/procurement-bids.

F. No proposal may be withdrawn for a period of ninety (90) days after the proposal

submission deadline.

G. Other than with written consent from the Point of Contact, all Contractors, including any

persons affiliated with or in any way related to a Contractor, are strictly prohibited from

contacting any Commissioners or any District personnel on any matter having to do in any

aspect with this RFP after March 25, 2026. Any other contact with such persons associated

with the District shall be made only through and in coordination with the Point of Contact

and must be made in writing. Prohibitive or inappropriate contacts made by a Contractor

Page 2 of 19

may result in the disqualification of the Contractor. This requirement will be strictly

enforced.

H. The District may elect to issue addenda to this RFP. All addenda will be posted on the

District website at the following URL:

http://www.flycae.com/procurement-bids

I. It is the responsibility of the Contractor to view, obtain or download all addenda issued by

the District for this RFP. The Contractor shall acknowledge all issued addenda on the

Acknowledgement of Addendum Form.

J. Submission of a proposal establishes a conclusive presumption that the Contractor is

thoroughly familiar with the RFP and that the Contractor understands and agrees to abide

by all of the stipulations and requirements contained therein.

K. All notations must be typed or printed in ink. No erasures are permitted. Mistakes may be

crossed out and corrections must be initialed in ink by the person(s) signing the Proposal

Form.

L. All costs incurred in the preparation and presentation of the proposal are the Contractor's

sole responsibility; no such costs will be reimbursed to any Contractor.

M. All documentation submitted with the proposal will become the property of the District.

N. Proposals are to be submitted as outlined below with all information completed as

requested:

1. Contractor’s Questionnaire (pages 11-13; submit additional pages if necessary)

2. References (page 14)

3. Annual Price Escalation Form (page 15)

4. Proof of Insurance Coverage (page 16)

5. Certification (page 17)

6. Proposal Form (page 18)

7. Acknowledgment of Addendum/a (page 19)

O. The District reserves the right to cancel any or all solicitations, in whole or in part, as well

as reject any or all proposals, or to accept or reject any proposal in part, and to waive any

minor informality or irregularity in proposals received if it is determined by the President

and CEO or his designee that the best interest of the District will be served by so doing. If

Page 3 of 19

the solicitation is canceled or all proposals are rejected by the District, a notice will be

posted on the District website as identified for the posting of addenda. A proposal will not

be considered from any person, firm, or corporation that is in arrears or in default to the

District on any contract, debt, or other obligation, or if the Proposer is debarred by the

District from consideration for a contract award.

P. Proposals are subject to public disclosure afterwards in accordance with state law. All

information contained in any submitted bid, request for proposal, or request for

qualifications document to the District will be available for public review upon Freedom

of Information Act (FOIA) request. All Contractors are hereby advised that any

information that they may consider to be confidential or proprietary and would give a

competitive advantage if disclosed, should be identified as “Confidential” or “Proprietary.”

If any portion of a proposal is labeled as “Confidential” or “Proprietary,” the Contractor

must also submit a redacted form of the proposal at the same time it submits its proposal.

The redacted copy will be made available for public review upon a FOIA request.

Contractors are cautioned to use care when labeling portions of the proposal as

“Confidential” or “Proprietary” as blanket invocations of confidentiality are often

unwarranted and may require additional scrutiny from the District.

Q. In the event a contract is entered into pursuant to this RFP, the Contractor shall not

discriminate against any qualified employee or qualified applicant for employment because

of race, sex, color, creed, national origin or ancestry. The Contractor must include in any

and all subcontracts a provision similar to the above.

R. Any ambiguity in any proposal as a result of omission, error, lack of clarity or non-clarity

by the Contractor with this RFP, instructions, and all conditions of the submission shall

be interpreted in the light most favorable to the District.

S. The District has set the following schedule:

Request for Proposal Issued

Mandatory Meeting and Site Tour

Deadline for Proposal Question

Submission

Deadline for Proposal Submission

March 25, 2026,

April 8, 2026, at 10:00 am EST

April 15, 2026, by 2:00 pm EST

April 21, 2026, by 2:00 pm EST

Page 4 of 19

RIGHT TO PROTEST AND PROTEST PROCESS

1. The rights and remedies described in this section to an aggrieved prospective and/or actual

Contractor are at the exclusion of all other rights and remedies of such aggrieved

Contractor against the District at common law or otherwise for the loss or potential loss of

an award of a contract.

2. Any prospective and/or actual Contractor who is aggrieved in connection with the

solicitation of a contract shall protest to the President and CEO of the District in the manner

stated below in subsection 4 within fifteen days of the issuance of the RFP or other

solicitation document or any amendment thereto, if the amendment is at issue.

3. Any actual Contractor who is aggrieved in connection with the award of a contract shall

protest to the President and CEO of the District in the manner stated below in subsection 4

within fifteen days of the award of the contract.

4. Any protest submitted must be in writing and shall set forth the grounds of the protest and

the relief requested with sufficient detail to give notice of the issues to be decided. It must

be addressed to:

Columbia Metropolitan Airport

3250 Airport Blvd – Suite 10

West Columbia, SC 29170

Attention: President/CEO

5. The District must actually receive any Protest submitted under subsections 2 or 3 within

the time limits noted in those subsections. The Contractor bears the burden of establishing

the District’s receipt within the stated time period.

Page 5 of 19

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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RFP for Cleaning Services for Leased Sites

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