24-024 Addendum 2
Janitorial Services for the El Paso County, TX
Issue Date: 7/22/2024
Questions Deadline: 8/15/2024 12:00 PM (MT)
Response Deadline: 8/29/2024 02:00 PM (MT)
Contact Information
Contact: Kerrie Granger
Address: Purchasing Department
3rd Floor
800 E Overland
Suite 300
El Paso, TX 79901
Phone: (915) 273-3349
Email: bidquestions@epcounty.com
Page 1 of 9 pages
Deadline: 8/29/2024 02:00 PM (MT)
24-024 Addendum 2
Event Information
Number:
24-024 Addendum 2
Title:
Janitorial Services for the El Paso County, TX
Type:
Sealed Bid
Issue Date:
7/22/2024
Question Deadline: 8/15/2024 12:00 PM (MT)
Response Deadline: 8/29/2024 02:00 PM (MT)
Notes:
The County of El Paso is requesting bids for
Bid 24-024
Janitorial Services for the El Paso County, TX
All bids must to be received by the indicated Close Date and Time. Bids may be submitted
online through the e-Bid platform Ion Wave or delivered to the County of El Paso Purchasing
Department.
Bid Notice, specifications, related documents and additional
information are provided on Ion Wave.
Questions must be submitted through the online platform Ion Wave or sent to:
bidquestions@epcounty.com by the Question Cutoff Date & Time. Bid number and title must
be on the “Subject Line” of the e-mail. All questions and their responses will be posted on
Ion Wave and will be available for download by respondents after the deadline for
questions.
Any change in specifications will also be posted on the Ion Wave e-Bid website as an
addendum. It shall be bidder’s responsibility to check the e-bid system prior to the bid
opening date to verify whether any addendums have been posted.
Bid Activities
Deadline to Questions
8/8/2024 12:00:00 PM (MT)
Page 2 of 9 pages
Deadline: 8/29/2024 02:00 PM (MT)
24-024 Addendum 2
Bid Opening
This item will be opened on:
Date: Thursday, August 22, 2024
Time: 2:00 PM MST
8/22/2024 2:00:00 PM (MT)
To view the opening online, please follow the link below and wait for the Live video to begin:
EPCounty ITD - YouTube
During the opening all Bids/ Proposals will be unsealed and the participating vendors will be read out
loud.
Bid Attachments
24-024b Advertisement.pdf
Notice of Intent to Bid
24-024b Solicitation Janitorial Services for the El Paso County, TX.pdf
Specifications and Requirements
Floor Plan.pdf
Floor Plan
24-024b Addendum 1.pdf
Addendum 1
24-024b Addendum 2.pdf
Addendum 2
Download
Download
Download
Download
Download
Requested Attachments
Conflict of Interest (CIQ) Form
(Attachment required)
Bid Bond or Check Return Authorization Form
(Attachment required)
If submitting a cashier's check in lieu of the Bid Bond, check must arrive at the Purchasing Office before Bid Close
Date and Time.
W9 (current and signed)
(Attachment required)
Code of Ethics Training Document
(Attachment required)
Affidavit or On-line Training certificate.
Non-Collusion Affidavit of Contract & Subcontractor
(Attachment required)
Include Non-Collusion Affidavit of Subcontractor, if applicable.
Safety Questionnaire Documents with supporting documents
(Attachment required)
Include supporting documents: Civil Litigation Certificate or Self Disclosure Form, whichever applicable.
Bid Breakdown
(Attachment required)
Bidders must provide a bid breakdown detailing how the bid price was determined. The bid breakdown must include,
at a minimum, the monthly cost of labor, with or without supplies/consumables. Failure to include this bid breakdown
may be caused to deem the bid non-responsive and rejected.
Page 3 of 9 pages
Deadline: 8/29/2024 02:00 PM (MT)
24-024 Addendum 2
Certificate as to Corporate Principal
If applicable
Local Business Preference
Upon award:
Upon award of contract, the following forms will be required: Certificate of Interested Parties-Form 1295, and
Insurance Certificates. These forms do not need to be included with bid submittal.
Certifications Form
General Requirement Exemptions
Include alternative or suggested language as indicated in the General Requirements.
Bid Attributes
1 Representative Name & Title
(Required: Maximum 1000 characters allowed)
2 Representative Phone Number
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
3 Representative E-Mail Address
(Required: Email address)
4 Acknowledgement of the General Requirements
Checking the box indicates 1) you have completely read and fully understand the requirements to this solicitation:
including but not limited to, the required documentation; 2) accepting the responsibility to review the solicitation for
any addenda prior to the bid closing and modify the submittal if needed; and 3) the acknowledging representative is
duly authorized to tender this bid and to sign the resulting bid contract. (Any exemptions to the General
Requirements may be uploaded as an additional document on the response attachments.)
I acknowledge and accept the General Requirements.
(Required: Check if applicable)
Page 4 of 9 pages
Deadline: 8/29/2024 02:00 PM (MT)
24-024 Addendum 2
5 Secondary Award
1. Secondary Award: Secondary vendors serve in a back-up capacity only. In the event the primary vendor is unable to
honor the terms and conditions of the contract, the secondary vendor may be called. The primary vendor is the first
contact. Use of the secondary must be approved, in writing, by the El Paso County Purchasing Agent or her
designee.
a. In the event the secondary vendors are called upon, they will offer the goods and services at their bid prices, or
better. Any attempt to increase the original bid price will be caused to remove the vendor from the contract. This in
no way negatively affects the status of the primary vendor.
b. Would you, the Bidder, be willing to accept a secondary award based on the above?
Must respond with a "Yes" or "No".
(Required: Maximum 1000 characters allowed)
6 Health Insurance Benefits Preference
Texas Local Government Code Section 262.0271 states the County may give preference to bidders that provide reasonable
health insurance coverage to its employees, over a bidder that doesn’t provide such insurance.
Would you like to request the Health Insurance Benefits Preference?
(If Yes, complete the following questionnaire.)
Yes No
(Optional: Check only one)
7 Health Insurance Benefits- Questionnaire
Do you or your subcontractor(s) currently offer health insurance benefits to your employees?
(If Yes, describe below.)
Yes No
(Optional: Check only one)
8 Health Insurance Benefits- Questionnaire
Please describe those health insurance benefits that you or your subcontractor(s) currently provide/offer to your
employees.
(Optional: Maximum 1000 characters allowed)
9 Health Insurance Benefits- Questionnaire
What percentage, if any, of your or your subcontractor’s employees are currently enrolled in the health insurance benefits
program?
%
(Optional)
Page 5 of 9 pages
Deadline: 8/29/2024 02:00 PM (MT)
24-024 Addendum 2
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.