RFP JB-207424 Police Uniforms, Apparel, Equipment and Accessories SOURCING #126873

Location:	Texas
Posted:	Oct 23, 2023
Due:	Nov 29, 2023
Agency:	Dallas Public Schools
Type of Government:	State & Local
Category:	84 - Clothing, Individual Equipment, and Insignia
Solicitation No:	RFP JB-207424
Publication URL:	To access bid details, please log in.

RFP JB-207424 Police Uniforms, Apparel, Equipment and Accessories **SOURCING #126873**

Closing Date: 11/29/2023

Closing Time: 2:00 P.M.

Bid Package: RFP JB-207424 Police Uniforms, Apparel, Equipment and Accessories **SOURCING #126873**

Additional Files:

Addendum #1:

Addendum #2:

Addendum #3:

Item File #1:

Item File #2:

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PURCHASING DEPARTMENT

9400 North Central Expressway, Suite 1510, Dallas, TX 75231

(972)925-4100

Request For Proposal 126873

JB-207424 Police Uniforms, Apparel, Equipment and

Accessories

Dallas ISD rev 1.0

Page 1 of 45

Request For Proposal 126873 JB-207424 Police Uniforms, Apparel, Equipment and Accessories

Buyer BROWN, JESSICA

Email JESSBROWN@dallasisd.org

1 Header Information

1.1 General Information

First Advertisement Date/Issue Date

Second Advertisement Date

Pre-Proposal Meeting

Questions Deadline

Questions Response from the District

Solicitation Due

Anticipated Evaluation & Sel

Anticipated Approval/Award

22-OCT-2023 08:00:00

29-OCT-2023 08:00:00

06-NOV-2023 09:00:00

07-NOV-2023 17:00:00

09-NOV-2023 17:00:00

29-NOV-2023 14:00:00

01-DEC-2023 09:00:00

25-JAN-2024 18:00:00

Pre-Proposal

A pre-proposal meeting will be held at 09:00 AM CST via TEAMS video conference on Monday,

November 6, 2023. Please submit (in writing) any questions regarding this RFP. Only written

questions will be considered. It is highly encouraged that all potential proposers participate and

attend the pre-proposal.

Join TEAMS Meeting: https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting

Meeting ID: 224 675 726 308

Passcode: PZBXni

1.2 Terms

Initial Term: 3

Renewal 1: 1

Renewal 2: 1

Any contract that results from this solicitation and upon Mutual Agreement of the awarded vendor and the

District, may be extended not to exceed a total of 5 years(s). If either party intends not to renew the Contract,

that party must give written notice to the other party no fewer than ninety (90) days prior to the expiration of the

then current term of the Contract. If the District fails to timely exercise any of the options to renew, all remaining

options to renew shall expire and terminate

1.3 Requirements

LENGTH OF CONTRACT

The term of this proposal shall be for a three (3) year agreement with two (2) successive one (1) year

extensions based on the long-range needs of the District and mutual consent of both parties not to exceed

five (5) years total.

SCOPE AND SPECIFICATIONS OF THE

PROPOSAL

The Dallas Independent School District (Dallas ISD or District) is soliciting offers for the goods and/or

services specified in this document.

1. Questions concerning this solicitation document should be addressed, in writing, to

jessbrown@dallasisd.org.

2. Questions must be submitted by the deadline to allow sufficient time for responses prior to receipt/opening

date/time.

3. Responses to questions other than administrative questions will be provided to all potential offerors by

means of an addendum to the solicitation.

All vendors are encouraged to participate even if vendors are the sole source providers.

This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2CFR) Part 200

Dallas ISD rev 2.0

Page 2 of 45

Request For Proposal 126873 JB-207424 Police Uniforms, Apparel, Equipment and Accessories

SCOPE AND SPECIFICATIONS OF THE

PROPOSAL

and ESSER (Elementary and Secondary Emergency Relief) requirements to procure vendors who provide

goods purchased by Dallas ISD using federal dollars. This proposal may be used with local, state, federal,

and grant-funded programs.

PURPOSE OF REQUEST FOR PROPOSAL (RFP)

This Request for Proposal (RFP) will be for Police Uniforms, Apparel, Equipment, and Accessories.

PROPOSAL SPECIFICATIONS

• Vendor will be required to supply Dallas ISD with all items specified in this Request for Proposal

to include pricing.

• All items must be new, and in first class condition, including the containers suitable for shipment

and storage.

• The district reserves the right to accept or reject any item(s) that does not meet minimum

specifications.

• Vendor must have a site located within 25 miles of Dallas, Texas for sizing, fittings, and ability

to replace uniforms within 24 hours (preferred).

• Vendor must keep an inventory of police uniforms and equipment necessary to supply Dallas

ISD at their place of business.

• Vendor may utilize an online user interface system for status updates, invoicing and uniform

purchase approvals.

• The Dallas ISD Police Department reserves the right to determine equivalent items.

• While this RFP is for Police Uniforms, Dallas ISD reserves the right to purchase relatedý

apparel/accessories and/or substantially similar products during the life of this agreement at

mutually agreed upon prices.

• All alternate items or (brands) provided by vendor will be examined by the Police Department

for approval.

• Awarded vendor(s) will be required to provide samples with complete specifications of each

line.

Police Officer Uniforms

• Class A Pant

• Class A Short Sleeve Shirt

• Class A Long Sleeve Shirt

• Police 3-in-1 Waist Length Outer Jacket

• Softshell Fleece Inner Jacket

• Jacket Hood

• Class B Flex RS Convert Tactical Pants

• Class B Flex RS Super Shirt Short Sleeve

• Class B Long Sleeve Shirt

• Windbreaker

Police Safety Officer Uniforms

• Flex RS Convert Tactical Pants

• Short Sleeve Duty

• Long Sleeve Super Shirt

• Security 3-in-1 Waist Length Jacket

• Softshell Fleece Inner Jacket

• Jacket Hood

• Windbreaker

Dallas ISD rev 2.0

Page 3 of 45

Request For Proposal 126873 JB-207424 Police Uniforms, Apparel, Equipment and Accessories

SCOPE AND SPECIFICATIONS OF THE

PROPOSAL

Telecommunicator Uniforms

• Polo Style Men's and Women's Short and Long Sleeve Shirt

• Police 3-in-1 Waist Length Outer Jacket

• Jacket Hood

CID- Detectives Uniforms

• Men's and Women's Casual Pants

• Men's and Women's Long Sleeve

• Men's and Women's Suit Coat/ jacket

Cadets Uniforms

• Twill Work Pant

• Short Sleeve Twill Shirt

• Long Sleeve Twill Shirt

Other Clothing

• Tactical Pant

• Polo Style Men's and Women's Short and Long Sleeve Shirt

Accessories

• Embroidered Baseball Caps

• 5-Star Saucer Hat

Honor Guard Uniforms

• Honor Guard Coat

• Pants

• White Dress Shirt

• Campaign Hat

• White Gloves

Duty Gear

• 7360RDS 7TS ALS/SLS LVL III Retention Holster or equal to

• Safariland Buckles Outer Belt or equal to

INSTRUCTION AND REQUIREMENTS FOR

OFFER SUBMITTAL

The Offeror shall furnish to the District all information and data requested by the District to determine the

Offeror's qualifications and responsibilities. The requested information must be provided using the PDF

version of the solicitation where indicated--do not reference other parts of the Offer or other documents. All

answers must be complete and stand-alone. Failure to follow directions using the PDF version of the

solicitation may result in the Offer being disqualified or deemed nonresponsive. The Offerors shall familiarize

themselves with the relevant conditions in the material and labor markets prior to the submission of an offer.

By submitting an offer, Offeror represents that it has familiarized itself with existing and future market

Dallas ISD rev 2.0

Page 4 of 45

Request For Proposal 126873 JB-207424 Police Uniforms, Apparel, Equipment and Accessories

INSTRUCTION AND REQUIREMENTS FOR

OFFER SUBMITTAL

conditions and agrees to perform in full accordance with the Offer. The Offeror must comply with any

insurance, bid bond, or liability requirements of the District as noted elsewhere in this solicitation document.

The Offeror must include pertinent literature/documentation for the proposed products/goods or services. If

Offeror requires a credit application or similar documentation to conduct business with Dallas ISD after

awarding of any Contract, those documents must be submitted at the time of Offer submission.

Dallas ISD prefers responses to be submitted online via our electronic system. Please register with the

iSupplier portal https:https://www.dallasisd.org/domain/143 This process takes up to a week, Dallas ISD

asks the vendor to please register as early as possible to allow time for electronic responses. Submissions

may be submitted manually. Manual submissions must be delivered to the Procurement Services

Department, in a sealed envelope by the date and time stated. No fax or email submissions will be

accepted. Only one format is needed. The manual submission shall consist of one (1) original hard copy.

The Offeror may submit a manual response by paper via mail/FedEx/UPS etc. before the cutoff date and

time at the following address:

Dallas ISD

Procurement Services

9400 N Central Expwy, Ste 1510

Attn: Staff Member and BID NUMBER

Dallas, Tx 75231

Does the vendor agree and understand?

-----------------------------------------------------------------------------------------------------------------------------------------------

Type

……………………………………………………………………………………………………………………………..

Circle one from the response values below:

Yes

RFP JB-207424 Police Uniforms, Apparel, Equipment and Accessories **SOURCING #126873**

Attachment Preview

See also

RFP JB-207424 Police Uniforms, Apparel, Equipment and Accessories SOURCING #126873