IFB25-18 Renovation of Athletic Fields
| Location: | New Mexico |
|---|---|
| Posted: | Aug 23, 2024 |
| Due: | Sep 13, 2024 |
| Agency: | Los Alamos County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | IFB25-18 |
| Publication URL: | To access bid details, please log in. |
IFB25-18 Renovation of Athletic Fields
Closing date September 13, 2024, 02:00 PM
- Reference number IFB25-18
- Status Open
- Summary See IFB25-18 solicitation documents for detailed statement of work.
Sealed bids submitted electronically by email, subject to the conditions set forth in the instructions to proposers and in the solicitation documents, will be received until 2:00 p.m. Mountain Time, September 13, 2024, for this solicitation. Emails should be addressed to:
lacbid@lacnm.us
. Subject line of the email must contain the following information:
RESPONSE – IFB25-18 Renovation of Athletic Fields
Alternatively, paper form submissions may be submitted as follows: sealed bids in one (1) clearly labeled unbound original, one (1) copy, will be accepted at the County Procurement Office - 101 Camino Entrada, Building 3, Los Alamos, NM 87544, until 2:00 p.m. Mountain Time, September 13, 2024 for this solicitation.
A non-mandatory virtual Pre-Bid Conference will be held on September 4, 2024, at 11:00 a.m. Mountain Time via Teams. Please contact Jaime Kephart at the e-mail address below for the link to attend the conference.
Documents may be downloaded from the County website at https://lacnm.com/Bids , or may be obtained from Jaime Kephart at the Procurement office at:
Los Alamos County
Procurement Division
101 Camino Entrada, Bldg. 3
Los Alamos, NM 87544
(505) 709-5503
Office Hours are 8:00 a.m. – 4:30 p.m., Monday – Friday.
No Bid may be withdrawn after the scheduled closing time for receipt of proposals.
All forms of bribes, gratuities, and kickbacks are prohibited by state law.
Contact details
Related Information
Attachment Preview
Docusign Envelope ID: 7A227DE6-FAFB-4F2A-BA1A-6ABF3720F84B
INCORPORATED COUNTY OF LOS ALAMOS
BID AND SPECIFICATIONS
Bid Name
INVITATION FOR BIDS NO. IFB25-18
Advertised on August 22, 2024 in the Albuquerque Journal and Los Alamos Daily Post
Prepared by:
______________________________________
Wendy Parker, Parks Superintendent
Authorized for release by:
________________________________
Cory Styron., Community Services Director
THE COUNTY OF LOS ALAMOS IS AN EQUAL OPPORTUNITY EMPLOYER
IFB25-18
Incorporated County of Los Alamos Renovation of Athletic Fields
This page intentionally left blank.
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IFB25-18
Incorporated County of Los Alamos Renovation of Athletic Fields
1.0 BIDDING PHASE .................................................................................................. 6
1.1 Invitation for Bids............................................................................................................................ 6
1.2 Summary of Work ........................................................................................................................... 9
1.3 Requirements for Bidders ............................................................................................................ 21
1.3.1 Bid Evaluation Criteria............................................................................................................. 21
1.3.2 Required Bid Response Documents ....................................................................................... 21
1.3.3 The Bidder’s Bid Response Documents ................................................................................. 21
1.3.4 Liquidated Damages for Failure to Enter into Contract........................................................... 22
1.3.5 Conditions of Work .................................................................................................................. 22
1.3.6 Addenda and Requests for Interpretation ............................................................................... 22
1.3.7 Power of Attorney.................................................................................................................... 23
1.3.8 Obligation of Bidder................................................................................................................. 23
1.3.9 Safety Standards and Accident Prevention ............................................................................ 23
1.3.10 Substitutes or Brand Name or Equal ...................................................................................... 24
1.3.11 Bids to Remain Subject to Acceptance ................................................................................... 24
1.3.12 Withdrawal of Bids................................................................................................................... 24
1.3.13 Acceptance or Rejection of Bids ............................................................................................. 24
1.3.14 Award ...................................................................................................................................... 24
1.3.15 Registration of Contractors and Subcontractors ..................................................................... 25
1.3.16 Procurement Preferences ....................................................................................................... 25
1.4 Notices to Contractors ................................................................................................................. 26
1.41 Applicable Law ............................................................................................................................ 26
1.4.2 Gross Receipts Tax................................................................................................................. 26
1.4.3 Minimum Wage Rates ............................................................................................................. 26
1.4.4 Work Conditions ...................................................................................................................... 26
1.4.5 Public Information.................................................................................................................... 26
1.5 Bid Forms....................................................................................................................................... 27
1.5.1 Bid Form .................................................................................................................................. 29
1.5.2 Alternates and Allowances ...................................................................................................... 38
1.5.3 List of Subcontractors ............................................................................................................. 45
1.5.4 Bid Bond .................................................................................................................................. 47
1.5.5 Campaign Contribution Form .................................................................................................. 49
1.5.6 Certification - Debarment, Suspension, and other Responsibility Matters.............................. 51
1.5.7 Permanent Main Office Address of Company......................................................................... 53
1.5.8 Authorization for Verification of Information ............................................................................ 53
1.5.9 Certificate of Contractors Registration ................................................................................... 55
2.0 AWARD PHASE ................................................................................................. 56
2.1 Award Forms ................................................................................................................................. 56
2.1.1 Notice of Award ....................................................................................................................... 56
2.1.2 Receipt of Notice of Award...................................................................................................... 58
2.1.3 Performance Bond .................................................................................................................. 59
3
IFB25-18
Incorporated County of Los Alamos Renovation of Athletic Fields
2.1.4
2.1.5
2.1.6
Payment (Labor and Materials) Bond ..................................................................................... 61
Insurance Requirement ........................................................................................................... 63
Contract ................................................................................................................................... 65
3.0 CONSTRUCTION PHASE .................................................................................. 72
3.1 Construction Phase Related Forms ............................................................................................ 72
3.1.1 Contractor Personnel Information ........................................................................................... 72
3.1.2 Notice to Proceed.................................................................................................................... 73
3.1.3 Acceptance of Notice to Proceed............................................................................................ 74
3.1.4 Application and Certification for Payment Part 1 .................................................................... 75
3.1.5 Application and Certification for Payment Part 2 .................................................................... 76
3.1.6 Affidavit of Payment and Release of Liens ............................................................................. 77
3.1.7 Field Order .............................................................................................................................. 79
3.1.8 Change Order.......................................................................................................................... 80
3.2 Conditions of the Contract - General Conditions ...................................................................... 85
3.2.1 Definitions................................................................................................................................ 85
3.2.2 Additional Instructions ............................................................................................................. 88
3.2.3 Schedules, Reports and Records ........................................................................................... 90
3.2.4 Shop Drawings and Submittals ............................................................................................... 92
3.2.5 Start of Various Types of Work and Management Planning ................................................... 93
3.2.6 Materials, Services and Facilities............................................................................................ 94
3.2.7 Substitutes or “Brand Name” or Equal .................................................................................... 95
3.2.8 Inspection and Testing ............................................................................................................ 97
3.2.9 Correction of Work .................................................................................................................. 98
3.2.10 Patents .................................................................................................................................... 99
3.2.11 Surveys, Permits, and Regulations ......................................................................................... 99
3.2.12 Subsurface and Physical Conditions .................................................................................... 101
3.2.13 Protection of Work, Property and Persons............................................................................ 103
3.2.14 Changes in the Work............................................................................................................. 104
3.2.15 Suspension, Delay or Termination of Work .......................................................................... 107
3.2.16 Subcontracting ...................................................................................................................... 109
3.2.17 Duties of the Contractor ........................................................................................................ 109
3.2.18 Job Site Administration ......................................................................................................... 110
3.2.19 Engineer’s Authority .............................................................................................................. 114
3.2.20 Duties, Responsibilities and Limitations................................................................................ 115
3.2.21 Engineer’s Review of Work, Rejection of Work, Inspections, and Tests .............................. 115
3.2.22 Limitations of Authority .......................................................................................................... 115
3.2.23 Land and Right-of-Way ......................................................................................................... 116
3.2.24 Warranty/Guaranty ................................................................................................................ 116
3.2.25 Miscellaneous........................................................................................................................ 117
3.2.26 Dispute Resolution, Applicable Law, and Venue .................................................................. 118
3.2.27 Examination of Records Provisions ...................................................................................... 118
3.2.28 American with Disabilities Act Compliance ........................................................................... 118
3.2.29 A. Bids and Proposals are public Records........................................................................... 118
3.2.30 Wage Rate Determination ..................................................................................................... 119
4
IFB25-18
Incorporated County of Los Alamos Renovation of Athletic Fields
3.3 ATTACHMENTS ............................................................................................... 120
3.3.1 License Agreement for Staging Area .................................................................................... 121
3.3.2 Wage Rate Information County to provide Wage Rate per each Job Order. County
anticipates that each Job Order will exceed the threshold. .................................................................. 124
3.4 TECHNICAL SPECIFICATIONS....................................................................... 125
3.4.1 SAMPLE JOB ORDER AND JOB ORDER PROCESS ........................................................ 125
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