RFP DATA CENTER COMMISSIONING FOR THE NORTH OPERATIONS CENTER

Number

Title

11/18/2024 2:30 PM

11/25/2024 11:00 AM

12/5/2024 2:30 PM

NAJEY MCDUFFIE AT NAJEY.MCDUFFIE@PGWORKS.COM

RFP

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

VARIOUS,
PHILADELPHIA, PA US

1 The Solicitation – Notice to Proposers

Notice is hereby given that Philadelphia Gas Works (“PGW” or “Client”) will receive sealed proposals on or before December 5, 2024, 2:30 p.m. Eastern Time, via pgw.procureware.com, for a vendor to perform commissioning services associated with the new PGW Data Center located at the North Operations Center, 5000 Summerdale Avenue, Philadelphia, PA 19124, as more specifically described herein.

This document outlines PGW’s objectives, describes the general characteristics of the services to be provided, and (without being exhaustive) outlines the principal obligations of PGW and the selected Proposer.

Questions concerning this Request for Proposals shall be directed in writing to PGW via pgw.procureware.com. Proposers may not contact PGW personnel regarding this RFP other than through pgw.procureware.com.

1.1 Schedule of Events

The projectedschedule of events for this Request for Proposals is as follows:

Issue Date of the RFP .................................................................. November 18, 2024

Questions and requests for clarification or information
must be received, via pgw.procureware.com, by 11:00 a.m. ....... November 25, 2024

Mandatory Telephone Conference , 10:00 a.m. ............................ December 2, 2024

Procureware registration deadline ................................................ Not later than 3 business

days before Proposal Submission Due Date

Proposal Submission Due Date - Proposal
must be received, via pgw.procureware.com

as required by Section 3.1.2,

by 2:30 p.m. .................................................................................. December 5, 2024

Notification Date ............................................................................ As soon as possible

Contract Start Date ....................................................................... January 3, 2025

The Mandatory Telephone Conference is scheduled for 10:00 a.m. December 2, 2024 to answer questions and requests for clarification. Proposers should dial as follows: +1 267-857-3813; Phone conference ID: 972 402 217#

These dates are estimates only and PGW reserves the right to alter this schedule as it deems necessary or appropriate.

PGW hereby solicits proposals in accordance with these Proposal Documents.

1.2 Proposal Requirements

Proposals shall be accepted only from respondents (“Proposers”) who have:

1.2.1 Obtained from PGW a complete set of Proposal Documents and any addenda thereto issued by PGW (sometimes referred to as the “RFP”), consisting of the following five (5) sections and six (6) attachments:

Sections:

1 The Solicitation – Notice to Proposers

2 Project Definition and Requirements

3 Instructions to Proposers

4 Proposer Information

5 Proposal Evaluation, Negotiation and Contract Award

Attachments:

A Electronic Invoicing and Payment Requirements

B Project Specifications

C Pricing Sheet

D Disclosure Form

I Demographic Survey

X PGW’s Best and Good Faith Efforts Solicitation for Participation and Commitment Form

1.2.2 Attended the Mandatory Telephone Conference ; and 1.2.3 Submitted a proposal pursuant to the instructions in this RFP as set forth in Section 3.

In evaluating the proposals, PGW will consider the demonstrated experience and ability of the Proposer to deliver the proposed services, the scope and value of the proposed services, and the financial proposal of each Proposer as described in this RFP.

As noted in Section 5.2.4, Proposer expressly agrees and acknowledges that any response to this RFP, including written documents and verbal communication, regardless of how marked by the Proposer, is not confidential and may be subject to public disclosure by PGW, or any authorized agent of PGW, including but not limited to disclosure under the Pennsylvania Right to Know Law. Any materials submitted or ideas elicited in response to this RFP shall be the sole and absolute property of PGW, with PGW having title. By responding to this RFP, Proposer expressly waives any right to designate its response or parts thereof confidential, proprietary, a trade secret, or otherwise exempt from disclosure under any circumstance.

1.1 Services to be Provided; Scope of Work The project includes a complete review of all the systems installed inside the data center.  This shall include, but not be limited to the following, review of project documents, review of related equipment submittals, and compilation of commissioning documents and testing procedures.  Full project