Purchasing Office
205 E. 28th Street
Bryan, TX 77803
Office: (979) 821-5771 Fax: (979) 821-5798
btupurchasing@btutilities.com
Date Issued: November 13, 2023
BID# 005-02-24
Transmission Construction
For RELLIS Substation Tap 138kV Project
SEALED BIDS TO BE SUBMITTED BY:
2:00 p.m. CST, Tuesday, December 12, 2023
Bidder’s Name: __________________________________________
BTU BID# 005-02-24 1
NOTICE TO BIDDERS
MANDATORY PRE-BID MEETING Tuesday, November 28,
2023 at 9:30 a.m. CST., held at BTU’s SOC Conference Room,
2200 Fountain Avenue, Bryan, TX, 77801.
SEALED bids for Bid # 005-02-24 will be accepted until 2:00 p.m. CST,
Tuesday, December 12, 2023 opened and read aloud at 2:00 p.m. CST, same
date via videoconference (Zoom) at:
https://us02web.zoom.us/j/82707773884?pwd=UjVRV0RuZzRYNis5VHFJYXpKZnBjQT09
• Or dial +1 346 248 7799 (Meeting ID: 827 0777 3884 Password: 403931)
Any bid received after 2:00 p.m. CST will not be considered. Emailed bids
will not be considered.
Bid must be completed and submitted on the forms found within the Specifications.
Incomplete bid forms will invalidate the bid and the bid will be rejected and returned
to the bidder upon request. The right to accept any bid or to reject any or all bids and to
waive all formalities is hereby reserved by Bryan Texas Utilities.
These documents are also available online at https://brazosbid.ionwave.net . BTU believes
that the data contained in these specifications is sufficient for the preparation of bids.
Requests for additional information will be considered depending on the bid time frame
and the availability of the requested information. Such information will be submitted to
all known bidders simultaneously.
In order to ensure a fair and public bid process, all questions or clarifications
related to this Request for Bid shall be addressed in writing, via the Brazos Valley
Online Bidding System (https://brazosbid.ionwave.net) prior to 12:00
noon Central Prevailing Time on December 6, 2023.
SEALED BIDS TO:
BTU Purchasing
Attn: Brian Jacobsen
BID# 005-02-24
205 E. 28th Street
Bryan, Texas 77803
BTU BID# 005-02-24 2
BIDDING AND CONSTRUCTION SCHEDULE:
RELLIS SUBSTATION TAP 138KV PROJECT
Notice and Instructions to Bidders (Documents Available)
Pre-bid Conference (Mandatory)
Bid Opening
Bid Award
Construction Commencement
Pre-Construction Conference
Energization
Demobilization
November 13, 2023
November 28, 2023
December 12, 2023
Week of January 8, 2024
January 15, 2024
To Be Determined
March 29, 2024
To Be Determined
The above dates except for Construction Commencement and Energization are for planning purposes only and are not
contractual obligations. Dates are subject to change due to Transmission outages being scheduled through ERCOT.
BTU BID# 005-02-24 3
Disclosure Requirements
Chapter 176 of the Texas Local Government Code mandates the public disclosure of certain information
concerning persons doing business or seeking to do business with the Bryan Texas Utilities, including affiliations
and business and financial relationships such persons may have with BTU officers. An explanation of the
requirements of Chapter 176, applicable forms and a complete text of the new law are available at:
http://www.btutilities.com/house-bill-914-conflicts-disclosure/. If you are unable to obtain such information
online, please contact BTU Purchasing at 821-5860 or mail to: BTUPurchasing@btutilities.com for further
assistance regarding Chapter 176.
BY DOING BUSINESS OR SEEKING TO DO BUSINESS WITH BRYAN TEXAS UTILITIES, YOU
ACKNOWLEDGE THAT YOU HAVE BEEN NOTIFIED OF THE REQUIREMENTS OF CHAPTER
176 OF THE TEXAS LOCAL GOVERNMENT CODE AND THAT YOU ARE SOLELY RESPONSIBLE
FOR COMPLYING WITH THEM.
DISCLOSURE OF INTERESTED PARTIES
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government
Code. The law states that a governmental entity or state agency may not enter into certain contracts with
a business entity unless the business entity submits a disclosure of interested parties to the governmental
entity or state agency at the time the business entity submits the signed contract to the governmental
entity or state agency. The law applies only to a contract of a governmental entity or state agency that
either (1) requires an action or vote by the governing body of the entity or agency before the contract
may be signed or (2) has a value of at least $1 million. The disclosure requirement applies to a contract
entered into on or after January 1, 2016. The process as implemented by the Commission is as follows:
1. A business entity must use the application to enter the required information on Form
1295 and print a copy of the form and a separate certification of filing that will
contain a unique certification number.
2. An authorized agent of the business entity must sign the printed copy of the form and have
the form notarized. The completed Form 1295 and certification of filing must be filed with
the city “at the time the business entity submits the signed contract” to the city.
3. The city must notify the Commission, using the Commission’s filing application, of the
receipt of the filed Form 1295 and certification of filing not later than the 30th day after
the date the contract binds all parties to the contract.
For more information regarding how to file Form 1295, please click on the following link:
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
BTU BID# 005-02-24 4
BTU BID DOCUMENT TABLE OF CONTENTS
NOTICE TO BIDDERS................................................................................................................................2
SCHEDULE OF EVENTS..........................................................................................................................3
DISCLOSURES ................................................................................................................................................. 4
Exhibit “A”
Specifications ......................................................................................................................................................6
Bid Price Sheet ................................................................................................................................................ 17
General Scope of Work .............................................................................................................................. 49
Appendix A “Owner Furnished Material”.....................................................................................105
Appendix B “Soil Boring Report”......................................................................................................114
Appendix C “Permits”................................................................................................................................115
Appendix D "Bid Units - Excel File" ........................................................ Separate Attachment
Appendix E "Drawings/Data"........................................................................ Separate Attachment
Deviations ........................................................................................................................................................ 117
Exhibit "B"
General Bid Instructions ......................................................................................................................... 118
Payment............................................................................................................................................................. 122
Insurance .......................................................................................................................................................... 124
Bonds.................................................................................................................................................................. 128
References ....................................................................................................................................................... 134
Bidder Qualifications ................................................................................................................................ 135
Certification of Bid .................................................................................................................................... 138
Sample Contract........................................................................................................................................... 139
BTU BID# 005-02-24 5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
