East End Locker Room Renovation

Location:	Maine
Posted:	Oct 6, 2025
Due:	Oct 31, 2025
Agency:	Portland Water District
Type of Government:	State & Local
Category:	71 - Furniture Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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PORTLAND WATER DISTRICT

225 Douglass Street, P.O. Box 3553, Portland, ME 04104-3553

(207) 774-5961 - FAX (207) 761-8325

August 15, 2025

REQUEST FOR BID

This is NOT an order.

All Bids must be submitted

By: 2:00 pm, October 31st,

2025

2025 – East End Locker Room

To Potential Contractors

Thank you for your interest in this Portland Water District (PWD) Request for Bid (RFB). The purpose of

this RFB is to establish the vendor who shall perform those services, the rate the PWD shall pay, and the

terms and conditions of those services. Bids are subject to the terms & conditions included in this RFB.

Evaluation will be based on price. The PWD will execute an agreement and issue a purchase order

upon award. Please see Attachment Two for a sample of the agreement. Any exceptions to the

agreement must be stated in the vendor’s bid.

Pre-proposal meetings will be held by appointment only. All questions related to this RFB must be

submitted in writing before the deadline listed below. When submitting a question, please include the

name of your organization and contact information. The answers to all questions will be provided to all

bidders.

Bids must be submitted electronically to wgilbert@pwd.org via an email attachment or link to a secure FTP

site. Bids must be received by PWD by deadline listed above and below. Signed copies of Attachment Three

and Attachment Four must be included in the bid. Late or incomplete bids will not be accepted.

RFB SCHEDULE & DETAILS

ATTACHMENTS:

Attachment 1: Scope of Work & Drawings

Attachment 2: Sample Agreement for Services (executed upon award, do not sign)

Attachment 3: Instructions & Conditions sign and submit with bid (RETURN WITH BID)

Attachment 4: Bid sheet sign and submit with bid (RETURN WITH BID)

RFB SCHEDULE:

8/15/25- Email RFB to vendors

8/15/25 to 10/15/25 - Question and answer period, questions sent to wgilbert@pwd.org

Answers to all questions will be shared

10/31/25 by 2:00PM - Bids Due

Project Complete: Dependent upon material lead time.

BID SECURITY:

The successful bidder will be expected to present Performance and Payment Bonds in the amount of one

hundred percent (100%) of the bid price as surety for the performance of the contract. The performance and

Payment bonds will be required prior to the execution of the contract.

POINT OF CONTACT:

All questions and bid must be submitted to contact listed below

Please use email for all questions.

Portland Water District

Wesley Gilbert, Purchasing Agent

225 Douglass Street

Portland, ME 04102

(e)wgilbert@pwd.org

(t) 207.523.5203

ATTACHMENT 1

Job Name: EEWWTF Locker room renovation.

Attachment 4: Project Objectives and Minimum Scope

PRE-PROPOSAL MEETING

Pre proposal meetings will be held by appointment only.

PROJECT BACKGROUND AND GENERAL OBJECTIVES

Design/Renovation of East End wash room approximately 400 sf in size.

SCOPE OF WORK

The successful respondent and the District will enter into an Agreement for Construction Services per the

District’s standard terms and conditions as provided in the attached sample Agreement. Proposers are

encouraged to ask questions or request clarifications regarding the Agreement during the RFB process; the

District does not intend to negotiate the Agreement’s standard terms and conditions after recommendation of

award is made. Any exceptions to the terms of the Agreement must be noted in the proposal.

The bids shall include the minimum requirements stated in this RFB The scope of work shall include, but not

necessarily be limited to, the following. Both locations should include like finishes.

East End; 500 Marginal Way Portland, ME 04101

 Demo items currently in locker room (see drawings).

 Prep and paint floors with 2-part epoxy, walls, miscellaneous piping, doors and trim (all paint must be

approved by PWD).

 Replace lockers with similar style and quantity (alternate option to refinish current lockers).

 Provide paper towel holders, soap dispensers and toilet paper holders to be installed by the

contractor. And approved by PWD.

 All miscellanies electrical and plumbing directly associated with the project.

 LED Panels in each pod with dimmer switch

 LED Panels in locker room area with dimmer switch

 Any Fire code devices determined required will be installed by Johnson Controls at the contractor’s

cost.

 Install an exhaust fan system for the locker room.

 Exhaust fans should be provided in each pod restroom in addition to the locker room.

 All sinks and toilets shall be touchless.

 Install new bench seating in the locker room area.

 There will be three pod style restrooms (see drawings)

 Contractor shall provide a minimum of two temporary showers.

SCHEDULE

Bids Sent: August 15, 2025

Pre-bid site walk: By appointment

Bids due by: October 31, 2025 2:00PM. Please submit bids electronically to wgilbert@pwd.org.

Work complete by: TBD (Dependent upon material lead time)

SELECTION

Contract will be awarded to the overall lowest cost option that can complete the work by the schedule date.

Provide one lump sum number with bid outlining the minimum requirements listed above.

PLANS

Attached to this scope are construction drawings and basic floor plans.

Portland Water District

ASSET MANAGEMENT & PLANNING DEPARTMENT

225 DOUGLASS ST, PORTLAND ME 04104-3553

207-774-5961 • 207-7761-8307 (FAX) • HTTP://WWW.PWD.ORG

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SHEET:

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

East End Locker Room Renovation – 2025

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