HealthSystems Surveyor/Evidence-Based Intervention Consultant

Location:	Mississippi
Posted:	Oct 6, 2025
Due:	Nov 12, 2025
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services U - Education and Training Services
Solicitation No:	1301-26-R-IFBD-00028
Publication URL:	To access bid details, please log in.

Procurement Details

Smart Number	1301-26-R-IFBD-00028	Advertised Date	10/06/2025 8:00 AM
RFx #	3160007672	Submission Date	11/12/2025 5:00 PM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	11/12/2025 5:00 PM	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	Invitation for Bid
Agency	MS DEPT OF HEALTH
RFx Description	An individual contractor performing in the role of Health Systems Surveyor/Evidence-Based Intervention Consultant is needed to support specifically-detailed work plan activities of the Mississippi Breast and Cervical Cancer Program (MS-BCCP). The consulta

Contact Information

Name	Patricia Youngblood	Email	PATRICIA.YOUNGBLOOD@MSDH.MS.GOV
Phone	6013593499	Fax

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
91800	Serv Consulting

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments
IFB

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INVITATION FOR BIDS

IFB RFx Number: 2025-REQ-198

Mississippi Breast and Cervical Cancer Program - Health

Systems Surveyor/Evidence-Based Intervention Consultant

Issue Date: October 6, 2025

CLOSING TIME AND DATE

Bids must be received before:

5:00 pm CST, November 12, 2025

BID COORDINATOR

Christopher Statham

Telephone: (601) 576-7954

E-mail: procurement@msdh.ms.gov

GENERAL INSTRUCTIONS

Section 1 - Background, Authority, and Purpose

The Mississippi State Department of Health (hereinafter "Agency") has issued this solicitation for the purpose

of soliciting sealed bids from qualified providers to provide Health Systems Survey and Evidence-Based

Intervention Consultation Services. MAGIC RFX # 3160007672

An individual contractor performing in the role of Health Systems Surveyor/Evidence-Based Intervention

Consultant is needed to support the specific, detailed work plan activities of the Mississippi Breast and Cervical

Cancer Program (MS-BCCP) pursuant to Federal Award NU58DP007129. The focus of this procurement is to

identify, evaluate, and implement evidence-based interventions within health systems to enhance breast and

cervical cancer screening and treatment for underserved populations in Mississippi. The consultant will work

with up to three (3) large health systems that provide MS-BCCP paid clinical services to implement evidence-

based interventions (EBIs) that improve service delivery. The consultant will assess and document EBIs selected

for each clinic of the health systems and track clinic-level screening increases and overall success of EBI

implementation.

The Guide to Community Preventive Services has established the following EBIs to increase breast and cervical

cancer screening: client reminders, reducing structural barriers, provider assessment and feedback, provider

reminder and recall systems, engaging community health workers, small media, group education, and one-on-

one education. The Guide recommends the use of multi-component EBIs that combine strategies that increase

community demand for and access to cancer screening.

The consultant will:

• Identify at least one individual within each partnering health system to serve as a champion for EBI

implementation efforts and ensure a cancer screening policy is in place.

• Conduct quality assurance and quality improvement (QA/QI) activities that support the delivery of timely

and appropriate screening and diagnostic services by partnering with MS-BCCP-screening clinics to

conduct a comprehensive assessment and audits of their health care delivery system. Assess the clinic’s

patient process flow, screening practices, and validate the quality of breast and cervical cancer screening

data in electronic health record (EHR) or other data systems, identify established and needed EBIs in

each clinic, and select appropriate interventions for implementation.

• Provide clinic partners with technical assistance (TA) to support EBI implementation, adaptation, and

data monitoring, including reporting of CDC-required clinic-level data.

• Engage organizations with appropriate expertise to assist in providing TA to clinics (e.g., expertise in

clinic workflow or process mapping, assessing clinic readiness to implement EBIs, EBI adaptation and

implementation, quality improvement, use of EHR data for population management, and data

management).

• Engage organizations that demonstrate expertise in and access to the identified populations that are

disproportionately burdened by breast and cervical cancer; ideally these organizations should be in the

communities where women are being served.

• Collect and report clinic-level data on clinic characteristics, screening rates, and EBI implementation

using the CDC-required platform (B&C BARS).

• Provide ongoing communication with key stakeholders of the health systems to reinforce

implementation expectations, assess progress, collect aggregated data, provide feedback, and

encourage continuous quality improvement strategies. This includes email, phone calls, virtual, and in-

person visits.

• Provide semi-annual or annual presentations to the MS-BCCP Stakeholder Group and health systems

partners on assessment and performance of health systems implementing EBIs and receiving

consultation.

Section 2 - Timeline

Invitation for Bid Issue Date:

Bid Package Submission Deadline:

Reconsideration :

October 6, 2025

November 12, 2025, 5:00pm

November 17, 2025

Section 3 - Contact and Questions/Requests for Clarification

3.1 Bidders must carefully review this solicitation, the contract, risk management provisions, and all

attachments for defects, questionable, or objectionable material. Following review, vendors may have

questions to clarify or interpret the IFB in order to submit the best bid possible. To accommodate the

questions and requests for clarifications, vendors shall submit any such question through the Question &

Answer section of this IFB on the Agency's OpenGov Procurement portal by the deadline reflected in

Section 2. All questions and requests for clarifications must be directed through the Agency's portal.

3.2 Official responses will be provided only for questions submitted as described above and only to clarify

information already included in the IFB. The identity of the organization submitting the question(s) will

not be revealed. All questions and answers will be published on the Agency's OpenGov Procurement portal

and released as an addendum to the IFB by the date and time reflected in Section 2.

3.3 The agency will not be bound by any verbal or written information that is not contained within this IFB

unless formally noticed and issued by the contact person as an IFB addendum. Bidders are cautioned that

any statements made by agency personnel that materially change any portion of the bid document shall

not be relied upon unless subsequently ratified by a formal written addendum to the bid document.

3.4 All vendor communications regarding this IFB must be directed through the Agency portal or to the

designated Bid Coordinator. Unauthorized contact regarding the IFB with other employees of the agency

may result in the vendor being disqualified, and the vendor may also be suspended or disbarred from the

State.

3.5 No Pre-Bid Conference, Tour, or Site Visit will be held for this IFB.

3.6 Acknowledgement of Amendments: Should an amendment to the IFB be issued, it will be posted on the

Mississippi Contract/Procurement Opportunity Search Portal website and the agency's website in a

manner that all bidders will be able to view. Further, bidders must acknowledge receipt of any amendment

to the solicitation by signing and returning the amendment with the bid package, by identifying the

amendment number and date in the space provided for this purpose on the bid form, or by letter. The

acknowledgment should be received by the agency by the time, date, and at the place specified for receipt

of bids. It is the bidder’s sole responsibility to monitor the websites for any updates or amendments to

the IFB.

3.7 Bidder must provide a signed Acknowledgements of IFB Amendment(s), Questions and Answer

document(s), and/or Summary of Pre-Bid Conference, Tour, or Site Visit, if any were issued/posted on the

Mississippi Contract/Procurement Opportunity Search Portal website and the agency's website.

3.8 The IFB is comprised of the base IFB document, any attachments, any amendments issued prior to the

submission deadline, and any other documents released before contract award.

Section 4 - Scope of Work

4.1 Scope of Services To Be Performed:

Contractor shall provide services, and otherwise do all things necessary for or incidental to the performance

of work, as set forth below: If you submit a bid response via OpenGov please submit a bid response in MAGIC

under RFX # 3160007672.

A. Initial Health System Assessments: Conduct a comprehensive assessment of existing breast and cervical

cancer screening services and evidence-based interventions employed in participating health systems to

identify gaps and barriers. An initial assessment report of each health system will be due within 45 days

of the contract start date. This will include an assessment of each of the health system's clinic’s patient

process flow, screening practices, validate the quality of breast and cervical cancer screening data in

electronic health record (EHR) or other data systems, identify established and needed EBIs in each clinic

and select appropriate interventions for implementation.

B. Champion Identification/Coaching: Identify at least one individual within each partnering health system

to serve as a champion for EBI implementation efforts and ensure a cancer screening policy is in place

within 45 days of contract start date.

C. Strategic Recommendations: Develop a set of evidence-based recommendations for improving breast

and cervical cancer screening programs based on assessment findings and stakeholder input. Must be

included in the Comprehensive Final Report and presented to the health systems within 180 days of

contract start date.

D. Implementation Plan: Create actionable steps for implementing the recommended interventions,

including timelines and resource allocation. Must be included in the Comprehensive Final Report and

presented to the health systems within 180 days of contract start date.

E. Data Analysis and Data Reporting: Analyze existing data related to screening rates, demographic

disparities, and barriers to screening. This includes quantitative and qualitative methods. Collect and

report clinic-level data on clinic characteristics, screening rates, and EBI implementation using the CDC-

required platform (B&C BARS) annually/semi-annually by deadlines prescribed by CDC. Provide narrative

and qualitative information to be included in MS-BCCP's Annual Performance Report within 120 days of

the contract start date. This information must also be included in the Comprehensive Final Report and

presented to the health systems within 180 days of contract start date.

F. Comprehensive Final Report: A comprehensive final report that includes the assessment results, data

analysis, strategic recommendations, and an implementation plan will be due and presented to each

health system within 180 days of the project start date.

G. Training and Capacity Building: Provide consultation and resources for health system staff regarding

best practices in breast and cervical cancer screening as needed and aligned with recommendations and

implementation plan.

H. Evaluation Framework: Establish a framework for monitoring and evaluating the effectiveness of the

implemented interventions. Provide narrative and qualitative information to be included in MS-BCCP's

Annual Evaluation Executive Summary within 120 days of the contract start date

I. Stakeholder Engagement: Facilitate focus groups and interviews with healthcare providers and other

stakeholders to gather input on current services and barriers to access. A stakeholder engagement

summary report after completing all discussions and interviews will be due within 90 days of the contract

start date. Provide bi-annual presentations to the MS-BCCP Stakeholder Group and health systems

partners on the stakeholder engagement summary report and comprehensive final report findings and

outcomes within 180 days of the contract start date.

J. Communication and Programmatic Reporting: Provide (monthly) ongoing communication with key

stakeholders of the health systems to reinforce implementation expectations, assess progress, collect

aggregated data, provide feedback, and encourage continuous quality improvement strategies. This

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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HealthSystems Surveyor/Evidence-Based Intervention Consultant

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