BRUNSWICK COUNTY
INVITATION TO BID
Law Enforcement Center /
Detention Center
Roof Replacement
ISSUE DATE: August 16, 2024
DUE DATE: September 13, 2024
TABLE OF CONTENTS
LAW ENFORCEMENT CENTER/DETENTION CENTER ROOF REPLACEMENT
Documents:
COVER SHEET
TABLE OF CONTENTS
INVITATION TO BID
INSTRUCTIONS TO BIDDERS
MINIMUM INSURANCE REQUIREMENTS
GENERAL CONDITIONS
SUPPLEMENTAL GENERAL CONDITIONS
MINORITY BUSINESS PARTICIPATION REQUIREMENTS
IDENTIFICATION OF MINORITY BUSINESS PARTICIPATION
MBE AFFIDAVITS A THROUGH D
FORM OF AGREEMENT
FORM OF PROPOSAL
FORM OF BID BOND
NOTICE OF AWARD
FORM OF PERFORMANCE BOND
FORM OF PAYMENT BOND
CERTIFICATE OF INSURANCE
NOTICE TO PROCEED
Table of Contents
INVITATION TO BID
BRUNSWICK COUNTY
LAW ENFORCEMENT CENTER/DETENTION CENTER ROOF REPLACEMENT
Pursuant to the General Statutes of North Carolina (Section 143-129 et. seq.), Brunswick County
is soliciting sealed bids for the Law Enforcement Center (LEC)/Detention Center Roof
Replacement located at 70 Stamp Act Drive, Bolivia NC 28422. Sealed bids must be received by
Jeff Gaskill, Assistant Director, at the Operation Services Department, located at 179 March 9,
1764 Drive, Bolivia, NC 28422 by 10:00 am ET on Friday, September 13, 2024, at which time
they will be opened publicly and read aloud. The bids will be for the furnishing of all labor and
material as detailed in the Scope of Work, attached hereto as Exhibit “A” and the contract
drawings. Any changes to the Scope of Work or contract drawings will be made in the form of an
addendum hereto and will be supplied to all known prospective bidders and posted on the
Brunswick County website. Notwithstanding the foregoing, bidders are responsible for ensuring
that they have all addenda.
Each bid must be made on the blank forms provided and must be addressed to Jeff Gaskill,
Assistant Director, Operation Services Department, 179 March 9, 1764 Drive, Bolivia, NC 28422.
Each bid must be sealed and clearly marked on the outside “LAW ENFORCEMENT
CENTER/DETENTION CENTER ROOF REPLACEMENT,” with the name, address, and license
number of the bidder. Sealed bids will be opened publicly and read aloud on Friday, September
13, 2024 at 10:00 am ET within the Department of Operation Services, located at 179 March 9,
1764 Drive, Bolivia, NC 28422.
Brunswick County will not be responsible for the failure of any mail or delivery service to
deliver a bid. Regardless of the manner of submission, bids received after the aforementioned
date and time or bids not submitted at the correct location or in the designated manner will
not be accepted.
A pre-response meeting/walk-through will be at 10:00 am ET on Wednesday, August 28, 2024 at
the Brunswick County Law Enforcement Center/Detention Center located at 70 Stamp Act Drive,
Bolivia, NC. Attendance at the pre-response meeting/walkthrough is optional. Please RSVP to
donna.donahue@brunswickcountync.gov by 2:00 pm ET on Monday, August 26, 2024. Anyone
attending the pre-response meeting/walkthrough must be escorted by an authorized representative
of the Brunswick County Sheriff’s Office.
Contract drawings will be available to view Tuesday, August 20, 2024, through Friday, August 30,
2024 from 8:00am to 4:00pm daily within the Department of Operation Services, located at 179
March 9, 1764 Drive, Bolivia, NC 28422.
All Bidders questions and/or clarifications must be submitted via email to Donna Donahue at
donna.donahue@brunswickcountync.gov no later than 10:00 am ET, on Friday, September 6,
2024. Bidders questions and/or clarifications received after this date will not receive a response.
Questions and/or clarifications will be answered by an addendum hereto that will be supplied to
all known prospective bidders and posted on the Brunswick County website. Notwithstanding the
foregoing, bidders are responsible for ensuring that they have all addenda.
All bids will be received as Single Prime.
Invitation to Bid
Page 1
INVITATION TO BID
BRUNSWICK COUNTY
LAW ENFORCEMENT CENTER/DETENTION CENTER ROOF REPLACEMENT
Licensing: All bidders are hereby notified that they must have proper licenses as required under
the state laws governing their respective trades. General Contractors are notified that Chapter 87
of the General Statutes of North Carolina will be observed in receiving and awarding general
contracts. Contractor will be required to provide proof of licensure.
NOTE: Under NCGS 87-1, a Contractor that superintends or manages construction of any
building, highway, public utility, grading, structure, or improvement shall be deemed a “General
Contractor” and shall be so licensed. Therefore a single prime project that involves other trades
will require the Single Prime Contractor to hold a proper General Contractor’s license.
Insurance Requirements: All bidders must meet the Brunswick County Minimum Insurance
Requirements attached hereto as Exhibit “B” and incorporated herein by reference.
Minority Business Participation: General contractors are notified that Chapter 143 of the North
Carolina General Statutes, and the “Brunswick County Minority Business Enterprise Policy”
(“MBE”) will be observed in receiving and awarding general contracts. Brunswick County
requires contractors that are not self-performing 100% of the total value of the work to verify that
they have made “good faith efforts” to contact MBE subcontractors whose work on the project
would represent at least ten percent (10%) of the total value of work. The bidder shall identify on
its bid proposal the minority business participation it will use on the project form (Identification
of Minority Business Participation) and shall include either Affidavit A or Affidavit B as
applicable. Forms and instructions are included within the bid documents. Failure to complete
these forms is grounds for rejection of the bid. (NCGS 143-128.2c Effective 1/1/2002.)
Performance and Payment Bonds: A performance bond and a payment bond will be required
for one hundred percent (100%) of the contract price. Surety companies must be authorized to do
business in North Carolina.
Form of Agreement: In addition to the terms and conditions contained herein, by submitting a
bid, bidder, if selected, agrees to enter into and be bound by the provisions of a Construction or
Repair Agreement in substantially the form attached hereto as Exhibit “C” and incorporated herein
by reference. To the extent that any of the terms of this Invitation to Bid and the terms of the
Construction or Repair Agreement conflict, the terms of the Construction or Repair Agreement
shall prevail.
Miscellaneous: Brunswick County will not be responsible for any costs or expenses incurred by
the bidder in submitting a bid or for any other activities associated therewith. Further, Brunswick
County reserves the right to cancel the work described herein prior to issuance and acceptance of
any contractual agreement even if the Board of Commissioners has formally accepted the
recommendation.
If a contract is to be awarded, it will be awarded to the lowest responsible, responsive bidder. The
successful bidder will not be authorized to proceed with any work until a contract is fully executed,
and Brunswick County issues a Notice to Proceed. All those submitting a bid will receive
notification once the contract has been awarded.
Invitation to Bid
Page 2
INVITATION TO BID
BRUNSWICK COUNTY
LAW ENFORCEMENT CENTER/DETENTION CENTER ROOF REPLACEMENT
Brunswick County prohibits discrimination in any manner on the basis of race, color, creed,
national origin, sex, age or handicap or sexual orientation and will pursue an affirmative policy of
fostering, promoting, and conducting business with women and minority-owned business
enterprises.
Submission of a bid indicates explicit acceptance by the bidder of the terms and conditions
contained herein and any attachments hereto. Brunswick County reserves the right to reject,
without prejudice or explanation, any or all bids. Brunswick County reserves the right to waive
informalities or technical defects or to amend the specifications and request new bids at any time
prior to the award of a contract. All decisions of Brunswick County shall be final and binding.
Brunswick County will not be responsible for full or partial sets of Contract Documents, including
any addendum, obtained from any other source.
BRUNSWICK COUNTY
Jeff Gaskill, Assistant Director, Operation Services Department
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Invitation to Bid
Page 3
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
