Port of Tacoma Decant Facility and Stormwater Center

Location:	Washington
Posted:	Aug 13, 2024
Due:	Sep 13, 2024
Agency:	Port of Tacoma
Type of Government:	State & Local
Category:	19 - Ships, Small Craft, Pontoons, and Floating Docks
Solicitation No:	072155
Publication URL:	To access bid details, please log in.

Contract Number:

072155

Procurement Summary:

The Port of Tacoma (POT) is soliciting Statements of Qualifications (SOQ) from firms interested in providing professional consulting services in architectural and engineering design (Architectural, Civil, Survey,, Structural, Mechanical, Plumbing, Geotechnical, Electrical, Environmental, and Stormwater). Cost estimating, scheduling, permitting, project management, environmental support, bidding support, construction support, and other engineering services are anticipated components of this project. The POT anticipates awarding one (1) contract. The period of performance of the contract is three (3) years from the execution of the contract, with options for renewal at the sole discretion of the POT, for a possible total of five (5) years.
The successful respondent may be precluded from competing for, or participating in, subsequent contracts that are the direct result of or primarily generated by, the work performed under the contract resulting from this procurement.

Contact:

Jerry Clardy, Sr. Contracts Administrator

Notes:

Last day to submit questions is August 30, 2024 at 2PM

Bids Due:

Fri, 09/13/2024 - 02:00PM

Documents:

rfq_072155_pot_decant_facility_and_stormwater_center.pdf

attachment_c-federal-grant-purchases_flow-down.pdf

attachment_d_-_pot_decant_facility_conceptual_drawing.pdf

Attachment Preview

THE PORT OF TACOMA

REQUEST FOR QUALIFICATIONS

NO. 072155

PORT OF TACOMA DECANT FACILITY AND

STORMWATER CENTER

Issued by

Port of Tacoma

One Sitcum Plaza

P.O. Box 1837

Tacoma, WA 98401-1837

RFQ INFORMATION

Contact:

Jerry Clardy, Procurement

Email Addresses:

procurement@portoftacoma.com

Phone:

(253)-888-4751

Submittal Date

SEPTEMBER 13, 2024 @ 2:00 PM PST

Questions Due Date

AUGUST 30, 2024

SUBMIT ALL QUESTIONS AND PROPOSALS VIA THE PROCUREMENT

PORTAL. (LINK LOCATED ON THE LEFT SIDE OF THE PROCUREMENT

WEB PAGE)

RFQ 072155 POT Decant Facility and Stormwater Center

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POR OF TACOMA

Request for Qualifications (RFQ) 072155

Port of Tacoma Decant Facility and Stormwater Center

A. PURPOSE

The Port of Tacoma (POT) is soliciting Statements of Qualifications (SOQ) from firms

interested in providing professional consulting services in architectural and engineering

design (Architectural, Civil, Survey,, Structural, Mechanical, Plumbing, Geotechnical,

Electrical, Environmental, and Stormwater). Cost estimating, scheduling, permitting,

project management, environmental support, bidding support, construction support, and

other engineering services are anticipated components of this project. The POT

anticipates awarding one (1) contract. The period of performance of the contract is

three (3) years from the execution of the contract, with options for renewal at the sole

discretion of the POT, for a possible total of five (5) years.

The successful respondent may be precluded from competing for, or participating in,

subsequent contracts that are the direct result of or primarily generated by, the work

performed under the contract resulting from this procurement.

The POT may apply for federal and or state funding for various phases of POT

Decant Facility and Stormwater Center. Therefore, the contract that results from

the RFQ and various work packages will be subject to the Federal Terms and

Conditions of each grant. See “Attachment C” for the generic Federal and

Washington state Terms and Conditions, which may be updated per each grant.

B. BACKGROUND

The Port of Tacoma is a major center for container cargo, bulk, break-bulk, autos, and

heavy-lift cargo. Created by Pierce County citizens in 1918, the POT has become one of

the largest container ports in North America and one of the top 50 in the world. The Port

manages a diverse set of business operations relating to maritime trade.

To learn more about the Port of Tacoma, visit www.portoftacoma.com

The POT Standard Terms and Conditions are included with the Sample Personal

Services Agreement (Attachment B) to this RFQ. By submitting a SOQ, the

Proposer represents that it has carefully read and agrees to be bound by the POT

Standard Terms and Conditions. Identify during the question submittal and

response period, any sections you consider onerous, clarify why you consider

these sections onerous, propose alternative language and describe why it is in the

POT best interests to adopt the alternative language.

SOQs submitted with altered or conditioned Terms and Conditions without prior

written agreement from the POT will be considered non-responsive and not

considered for evaluation.

Proposers submit SOQs understanding all contract terms and conditions are

mandatory. Response submittal is agreement to the Contract without exception.

The POT reserves the right to negotiate changes to submitted SOQs and to change

the POT otherwise mandatory Contract form during negotiations. If the Proposer is

awarded a contract and refuses to sign the attached Contract form, the POT may

RFQ 072155 POT Decant Facility and Stormwater Center

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reject the Proposer from this and future solicitations for the same work. Under no

circumstances shall Proposer submit its own boilerplate of terms and conditions.

C. SCOPE OF SERVICES

The Port of Tacoma is requesting qualifications for design, grant support and

construction support required for development of a Vactor Decant facility and

Stormwater Center (Facility). The Facility will provide support for managing street

waste from sweepers, vactor decant from operations and maintenance of the Port’s

stormwater infrastructure, and management of hydro excavated soils. This facility will

also be the primary location for storage and management of water quality treatment

materials and equipment and a testing site used for implementing the Port of Tacoma

Technology Assessment Protocol- Ecology (TAPE) program. All the stormwater and

processed wastewater from the facility will be discharged to the City of Tacoma’s

sanitary sewer system. Proposed project location is on Marc Ave, Tacoma WA. See

parcel map on Exhibit A. The decant facility will not process dangerous wastes,

hazardous wastes, contaminated materials, and drilling slurry / concrete slurries.

The scope of work under this contract will include but is not limited to the design of a

decant facility that is:

• Capable of separating solids and liquids by gravity.

• Capable of handling a minimum volume of incoming materials on an annual

basis, both solids and liquids of approximately 240 cubic yards of solids

generated from street sweeping and Vactor trucks and 200,000 gallons of liquid.

• Has capabilities of pretreating liquids as required by City of Tacoma (City)

wastewater permits.

• Has enough capacity to accommodate future Port expansion and growth.

At a minimum the facility must include:

• A dry material storage area/bays for stormwater treatment media and

stormwater related equipment.

• A segregation bay for potentially contaminated hydro excavated soils to

include a separate pretreatment vault.

• A bay for Vactor truck decant activities.

• A bay for managing street sweeper waste.

• A vehicle washing pad.

• Decant pre-settling vaults that will allow enough time for the liquids to separate

from the materials. A decant settling vault that routs decanted liquids to the

sanitary sewer system.

• A building with training space, lab area and inside storage to manage the

Technology Assessment Protocol – Ecology (TAPE) Program.

Other tasks will include but are not limited to:

• Providing the required design and surveying for utility coordination, stormwater

analysis, enhanced stormwater treatment facility, facility canopy structure,

treatment vaults separate for storm and hydro excavation liquids. (The

RFQ 072155 POT Decant Facility and Stormwater Center

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stormwater treatment system will need to be large enough to treat all the of the

Ports parcels shown in Attachment D.)

• Providing design for upgrading and upsizing the sewer pipes along Marc Street

and the Lincoln Ave Loop. The new facility system will need to tie into the

existing sewer pipes on Marc Street, and then tie into the existing City’s main

sewer on Lincoln Ave.

• Providing design for improving and paving Marc Street.

• Providing design for developing and paving portions of the parcels.

• Providing grant support for potential multiple grants for the project. One of the

grants the Port will be applying for is the State Fiscal Year 2026 (SFY26) WQC

grant, which is due October 15, 2024.

• Providing support for the Port to acquire all applicable permits.

• Providing life cycle costs to include operations and maintenance and annual

operating/administrative costs

The anticipated timeline for completion of this work is as follows:

1. Consultant team selection September 2024

2. Consultant team Award September 2024

3. Begin submitting grant application October 2024

4. Design and permitting Quarter 1-3, 2025

5. Bidding and Award Quarter 3 - 4, 2025

6. Construction Quarter 4, 2025 – Quarter 1, 2026

7. Substantial Completion Quarter 4, 2025

This contract will prepare design development packages including drawings,

specifications, technical information, cost estimates and project schedules at various

stages of design for review and approval. The team will also prepare permit documents

and assist the POT in acquiring all local, state and federal permits necessary to

complete the work. The team will also assist the POT in seeking grants available for this

type of project. The team will support during the bidding and construction phases of the

project.

D. DELIVERABLES

The deliverables for this project will include, but are not limited to, the following:

1. Supporting documents for grant applications.

2. Conceptual development (approximately 30% design) – Concept drawings

including site plan and structure plans, cost estimate and schedule, survey

and geotechnical work, potential grant or reimbursement options for

consideration.

3. Design development – Plans, specifications, construction cost estimates

and schedules at appropriate levels of design (60%, 90%, 100%)

RFQ 072155 POT Decant Facility and Stormwater Center

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i. Plans and cost estimate are anticipated at all design stages.

ii. Specifications are anticipated at 90% and 100% design stage.

iii. Permits will be applied for at 90% design stage.

4. Permitting – Prepare plans, specification, reports and any other

documentation required to submit for permits including applications.

5. Bidding – Provide final bid documents including plans, specification,

construction cost estimate, schedule, appendices and any other

documentation required to bid the project.

6. Construction – Review shop drawings and respond to contractor

questions, and other correspondence.

7. Project Close Out – Record drawings compiled from the contractor’s as-

built drawings and project change orders. Permit close out documentation

and reports. Compilation of project warranties.

E. QUALIFICATIONS

Submitting firms must be licensed to practice in the State of Washington and must have

a minimum of five (5) years of experience on similar projects. Key team members must

have active State of Washington professional licenses.

F. SOQ ELEMENTS & EVALUATION CRITERIA

SOQs should present information in a straightforward and concise manner, while

ensuring complete and detailed descriptions of the Vendor (to include the prime, key team

members, and major sub-consultants) and the team’s ability to meet the requirements

and provide the requested services of this RFQ. Emphasis will be on completeness of

content. The written SOQs should be prepared in the same sequential order as outlined

below.

SOQs are limited to 10 numbered pages (8 ½ by 11 inch) excluding the cover letter and

all appendices. All pages shall be in portrait orientation with 1-inch (1”) margins. Font

size shall be 10 point or larger. SOQs that do not follow this format may be rejected.

Submittals need to be limited to 9 MB in total size.

The cover letter shall include the RFQ Number & Title in the subject line, and the Name,

Title, Email Address, Phone Number, and current Address of the submitting team. SOQ’s

that do not follow this format may be rejected. The cover letter shall include the following

information (even if the answer is None):

• Describe any claim submitted by any client against the prime firm within the past

two (2) years related to the professional services provided by the firm or its key

personnel. For purposes of this request, claim means a sum of money in dispute

in excess of 10% of the firm’s fee for the services provided.

• Any real or perceived conflicts of interest for team members, inclusive of the prime,

sub-consultants, and key team members.

• A statement indicating acceptance of the POT Terms and Conditions and

acknowledgement of any addenda issued.

RFQ 072155 POT Decant Facility and Stormwater Center

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Port of Tacoma Decant Facility and Stormwater Center

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See also