Park Signage

Location:	North Carolina
Posted:	Feb 23, 2026
Due:	Mar 25, 2026
Agency:	City of Winston-Salem
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	IF26175
Publication URL:	To access bid details, please log in.

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INVITATION FOR BID

PARK SIGNAGE

RECREATION & PARKS

Bids Will Be Opened

10:00 a.m., March 25, 2026

CITY HALL BUILDING – SUITE 324

101 NORTH MAIN STREET

WINSTON-SALEM, N.C. 27101

CITY/COUNTY PURCHASING DEPARTMENT

IF 26175

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Notice to Bidders

It is the policy of the City of Winston-Salem that an employee, officer, or agent of the City may not

participate in any manner in the bidding, awarding, or administering of contracts in which they, or a

member of their immediate family, their business partner, or any organization in which they serve as an

officer, director, trustee, or employee, have a financial interest.

The successful bidder must comply with all provisions of the Americans with Disabilities Act (ADA)

and all rules and regulations promulgated thereunder. By submitting a bid, the successful bidder agrees

to indemnify the City from and against all claims, suits, damages, costs, losses, and expenses in any

manner arising out of, or connected with, the failure of the Company, its subcontractors, agents,

successors, assigns, officers, or employees to comply with the provisions of the ADA or the rules and

regulations promulgated thereunder. All bids must be firm and not subject to increase, unless specified

within the provisions of this Invitation for Bid (IFB) and mutually agreed upon by the City and the

proposer. No special inducements will be considered that are not a part of the original bidding document.

City Rights and Options

The City, at its sole discretion, reserves the following rights:

• To supplement, amend, substitute or otherwise modify this IFB at any time

• To cancel this IFB with or without the substitution of another IFB

• To take any action affecting this IFB, this IFB process, or the items subject to this IFB that would

be in the best interests of the City

• To issue additional requests for information

Public Records

Any material submitted in response to this IFB will become a “public record” once the bidder’s

document(s) is opened and the bidder is determined to be a participant in the solicitation process and

shall be subject to public disclosure consistent with Chapter 132, North Carolina Statutes. Bidders must

claim any applicable exemptions to disclosure provided by law in their response to this IFB. Bidders

must identify materials to be protected, and must state the reasons why such exclusion from public

disclosure is necessary and legal. The City reserves the right to make all final determination(s) of the

applicability of North Carolina General Statutes § 132-1.2, Confidential Information.

Familiarity with Laws and Ordinances

The submission of a bid on the chemicals requested herein shall be considered as a representation that

the bidder is familiar with all federal, state, and local laws, ordinances, rules and regulations which affect

those engaged or employed in the provision of such services, or equipment used in the provision of such

services, or which in any way affects the conduct of the provision of such services; and no plea of

misunderstanding will be considered on account of ignorance thereof. If the bidder discovers any

provisions in the IFB documents that are contrary to or inconsistent with any law, ordinance, or

regulation, it shall be reported to the City in writing without delay.

Ethics Policy / Code of Conduct

The City of Winston-Salem has established guidelines for ethical standards of conduct for City

representatives and to provide guidance in determining what conduct is appropriate in particular cases.

City representatives should maintain high standards of personal integrity, truthfulness, honesty, and

fairness in carrying out public duties; avoid any improprieties in their roles as public servants including

the appearance of impropriety; and never use their position or power for improper personal gain. In

establishing an ethics policy, the City of Winston-Salem desires to protect the public against decisions

that are affected by undue influence, conflicts of interest, or any other violation of these policies as well

as promote and strengthen the confidence of the public in their governing body. For a complete review

of the City Policy click the following link.

http://www.cityofws.org/Home/Departments/Purchasing/Articles/Bids

IF 26175

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Stimulation of the Local Economy

In an effort to stimulate the local economy, foster development and promote efficiency in the

provision of city services and the completion of various city projects, the City of Winston-Salem has

undertaken an initiative to strongly encourage all parties contracting with the City of Winston-Salem to

evaluate their internal operations and hiring practices and, where appropriate, to initiate efforts to

stimulate the local economy by hiring applicants and contractors from the Winston-Salem/Forsyth

County Area and by utilizing minority and women contractors and service providers. Such efforts to

stimulate the local economy may be accomplished by posting job vacancies with the North Carolina

Employment Security Commission, the Piedmont Triad Regional Council of Governments, and the

Winston-Salem Urban League; and utilizing the State of North Carolina Office for Historically

Underutilized Business database

(https://www.ips.state.nc.us/IPS/vendor/SearchVendor.aspxt=hobtain) or other local resources such as

the City of Winston-Salem M/WBE Program to identify Winston-Salem/Forsyth County based

contractors and subcontractors. Stimulation of the local economy requires a collaborative effort of

both the public and private sector. The city is committed to taking reasonable steps to achieve said

goal.

Iran Divestment Act

Provider hereby certifies that it is not on the North Carolina State Treasurer’s list of persons engaging

in business activities in Iran, prepared pursuant to NCGS § G.S. 147-86.58, nor will Provider utilize on

this agreement any subcontractor on such list. This list, along with additional information about the

Iran Divestment Act, is available on the Treasurer’s Office site: https://www.nctreasurer.com/inside-

thedepartment/OpenGovernment/Pages/Iran-Divestment-Act-Resources.aspx.

Divestment from Companies that Boycott Israel

Contractor hereby certifies that it is not on the North Carolina State Treasurer’s list of companies

engaged in a boycott of Israel in violation of NCGS 147-86.80 et. seq. and that it will not utilize on this

agreement any subcontractor on said list.”

The bidder agrees that in carrying out this contract, compliance will be maintained with all applicable

federal, state, and local laws, specifically including, without limitations, the Occupational Safety and

Health Act of 1970 and Section 1324A, the Immigration Reform and Control Act.

The bidder certifies that the bid is made in good faith and without collusion with any person bidding on

this contract or with any officer or employee of the City of Winston-Salem.

The undersigned further agrees, in connection with the performance of this contract, not to discriminate

against any employee or applicant for employment because of race, religion, color, gender, age,

handicap, political affiliation or national origin.

The City reserves the right to hold bids open for a period of sixty days (60) days after due date before

making awards.

Bidders are expected to submit a formal bid that shall include delivery commitments that meet the

requirements of this IFB in the format and manner specified herein

Bids are to be signed by an officer of the company authorized to bind the submitter to its

provisions. Failure to manually sign the appropriate bid form will disqualify the bidder and the

bid will not be considered.

IF 26175

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SPECIAL TERMS AND CONDITIONS

DETAILED SPECIFICATIONS: Detailed specifications for these items are included with the bid

request. Bids to be submitted in accordance with the specifications and these Special Terms and

Conditions, both of which require doing all that is necessary, proper, or incidental to furnishing

the chemicals identified herein. All things not expressly stated in the specifications or Special

Terms and Conditions but involve carrying them out must be included in proposal as though they

were specifically stated.

NOTICE TO BIDDERS: All bids are subject to the provisions of the instructions to bidders, special

terms and conditions specific to this Invitation for Bids, the specifications, and General Contract

Terms and Conditions. The City of Winston-Salem objects to and will not evaluate or consider

any additional terms and conditions submitted with a bidder response. This applies to any

response appearing in or attached to the document as part of the bidder’s response. DO NOT

ATTACH ANY ADDITIONAL TERMS AND CONDITIONS. By execution and delivery of a

proposal, the bidder agrees that any additional terms and conditions, whether submitted

purposely or inadvertently, shall have no force or effect. It shall be the bidder’s responsibility to

read this entire document, review all enclosures and attachments, and comply with all

requirements specified herein.

EXCEPTIONS TO SPECIFICATIONS AND APPROVAL OF ALTERNATES:

In all cases items must be furnished as requested, and where brand names are used,

consider the term "or equal" to follow. However, written approval for any proposed

substitution or change in specifications must be obtained by bidder prior to the close of

bids. Specifications not subject to substitution or change shall be indicated as “NO

EXCEPTIONS”.

All designs, materials, and workmanship (where it applies) shall in every respect be in accordance

with the best current practices in the industry. Minor deviations from the provisions of these

specifications may be considered to permit manufacturers to follow their standard manufacturing

processes; however, all proposed minor deviations must be explained in detail and MUST be

submitted in writing to Purchasing within the exception process time frame identified herein or

they WILL NOT be considered. Prospective bidders may make appointments to discuss these

specifications, but written requests for consideration must be submitted.

Requests for approved equals or changes in specifications, and/or protests of specifications

must be received by the City of Winston-Salem in writing.

Any request for an approved equal, change in specifications or protest of specifications

must be fully supported with technical data, test results, or other pertinent information and

evidence that the substitute offered is equal to, or better than, the specifications

requirement.

In the event that clarifications or changes to bid specifications are necessary or if a proposed

substitution is approved during the exception process, changes will be made by written

addendum. The City of Winston-Salem will, if necessary, postpone the scheduled opening of

bids so as to provide at least seven (7) days between the mailing of the amended bid and the

revised bid opening date. All addenda must be signed and returned with the final bid.

IF 26175

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Bidder’s failure to request exceptions to specifications or approved equals as stated above will

be interpreted as the bidders’ intent to comply fully with the requirements as written. Conditional

or qualified bids shall be subject to rejection in whole or in part.

The City of Winston-Salem reserves the right to postpone bid openings for its own convenience.

NONCONFORMING TERMS AND CONDITIONS: A bid response that includes terms and

conditions that do not conform to the terms and conditions in this bid document is subject to

rejection as nonresponsive. The City of Winston-Salem reserves the right to permit the

bidder/vendor to withdraw nonconforming terms and conditions from its bid response prior to a

determination by the City of Winston-Salem of non-responsiveness.

COMPLIANCE WITH RULES AND REGULATIONS (where it applies): The chemicals furnished

must comply with all applicable provisions of the Occupational Safety and Health Act (OSHA),

the American National Standard Institute (ANSI) and the Federal Motor Vehicle Standards of

the U. S. Department of Transportation. The conversion item must also be certified by either

the US Environmental Protection Agency (EPA) or California Air Resources Board (CARB).

EPA Certificates are not required at time of bid, but are required upon delivery of

vehicle(s). The equipment furnished shall be capable of passing any applicable N. C. State

motor vehicle inspection.

GENERAL REQUIREMENTS: The items furnished shall be new and unused and the manufacturer's

latest listed and published stock model, or models which meet all the applicable requirements of

these specifications.

BIDDERS SUBMITTALS (where it applies): Bidder must furnish all information requested herein

including descriptive literature and/or complete specifications covering the products offered.

Reference to literature submitted with a previous bid will not satisfy this provision. Bids which

do not comply with these requirements will be subject to rejection. All documents submitted

should bear the name of the bidder.

EXPENSES INCURRED IN PREPARING BID: The City of Winston-Salem accepts no

responsibility for any expense incurred by the bidder in the preparation and presentation of a bid.

Such expenses shall be borne exclusively by the bidder.

CONTRACT/AWARD: Pursuant to the laws governing public contracts in North Carolina, the

successful bidder’s/vendor’s response to this Invitation for Bids and Proposals and any addenda

thereto, plus the City’s issuance of a City of Winston-Salem Purchase Order for the proposed

goods and/or services shall constitute a binding contract.

PURCHASE OF ADDITIONAL ITEMS: Subject to the successful bidder’s acceptance, the City

reserves the option to purchase additional items as specified herein at the price bid and awarded

in this Invitation for Bids and Proposals within 12 months from original purchase order date.

This bid may also be utilized by other entities per NCGS to piggyback at the sole discretion of

the vendor.

INDEMNIFICATION: The bidder/vendor covenants to save, defend, keep harmless, and indemnify

the City of Winston-Salem and all of its officers, departments, agencies, agents, and employees

from and against all claims, loss, damage, injury, fines, penalties and cost - including court

costs and attorney's fees, charges, liability, and exposure, however, caused resulting from,

arising out of, or in any way connected with the bidder’s/vendor’s negligent performance or

nonperformance of the terms of the contract.

IF 26175

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	IF26175
Bid Title:	Park Signage
Category:	Informal Bids
Status:	Open

Park Signage

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See also