Yard Waste Grinding and Removal Services RFP
| Location: | Connecticut |
|---|---|
| Posted: | Jun 3, 2026 |
| Due: | Jun 24, 2026 |
| Agency: | Enfield town |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Yard Waste Grinding and Removal Services RFP
|
| Category: | Town of Enfield, Public Works |
| Status: | Open |
| Bid Recipient: | Director of Finance, Town of Enfield, 820 Enfield Street, Enfield, CT 06082 |
|
Attachment Preview
TOWN OF ENFIELD, CONNECTICUT
REQUEST FOR PROPOSALS
REFUSE AND RESOURCE MANAGEMENT
YARD WASTE GRINDING AND REMOVAL SERVICES
June 3, 2026
Sealed proposals for the services named above will be received at the Office of the Director of Finance
until 11:00 a.m. EST on Wednesday, June 24, 2026. Thereafter, proposals will be opened in public and
read aloud or opened and read aloud pursuant to the applicable provisions of the Governor’s Executive
Orders. Responses received after this date and time will not be accepted.
Specifications and proposal documents may be obtained from Carl Johnson, Deputy Director of Public
Works – Capital Projects & Administration, Stanley E. Jablonski DPW Complex, 40 Moody Road, Enfield,
CT 06082, cajohnson@enfield.org | (860) 763-8806 or, the Town's website at www.enfield-
ct.gov/bids.aspx.
The Town of Enfield reserves the right to accept or reject any, all, or any part of proposals, to waive
formalities or informalities and to issue an award that is deemed to be in the best interests of the
Town.
The Town is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority, small and
women-owned business enterprises are encouraged to respond.
John A. Wilcox
Director of Finance
EOE/AA
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TOWN OF ENFIELD, CONNECTICUT
STANDARD INSTRUCTIONS TO PROPOSERS
REFUSE AND RESOURCE MANAGEMENT
YARD WASTE GRINDING AND REMOVAL SERVICES
1. INTRODUCTION
The Town of Enfield is soliciting proposals for the above-named services. If there are any
conflicts between the instructions in these Standard Instructions and any other proposal
document(s), these Standard Instructions shall prevail.
2.
KEY EVENT DATES
Advertisement of Request for Proposals
Public Proposal Opening
Proposal Awarded (Not Definite)
Commencement of Work
June 3, 2026
11:00 a.m. EST, Wednesday, June 24, 2026
Week of June 29, 2026
July 1, 2026
3. OBTAINING PROPOSAL DOCUMENTS
Specifications and proposal documents may be obtained from the Office of the Director of
Public Works, Stanley E. Jablonski DPW Complex, 40 Moody Road, Enfield, CT 06082 at
telephone number (860) 763-7599 or the Town’s website www.enfield-ct.gov/Bids.aspx.
4. PROPOSAL SUBMISSION INSTRUCTIONS
A. One (1) original and two (2) copies of all proposals must be submitted in a sealed
envelope clearly marked "Yard Waste Grinding and Removal Services”. If forwarded by
mail or courier, the sealed envelope must be addressed to "Director of Finance, Town
of Enfield, 820 Enfield Street, Enfield, Connecticut 06082". Since all submissions must
be time and date-stamped, the Finance Department will accept proposals Monday
through Friday, from 9:00 a.m. to 5:00 p.m. EST (excluding holidays). Proposals must
be at the Office of the Director of Finance by the time of the Public Proposal Opening
date noticed in Section 2 entitled KEY EVENT DATES. Postmarks are NOT an acceptable
waiver of this policy. Corrections and/or modifications received after the first proposal
is publicly opened will NOT be accepted.
B. Ditto marks or words such as "SAME" on the Proposal Form are NOT considered writing
and must not be used.
C. All information must be submitted in ink or typewritten. Mistakes may be crossed out
and corrections inserted. Corrections must be initialed by the person signing the
proposal.
D. Proposals are considered valid for ninety (90) days after proposal(s) are opened.
Proposers may not withdraw, cancel or modify their proposal for a period of ninety
(90) days after proposal(s) are opened.
E. Proposals must be signed by an authorized person representing the legal entity of the
firm submitting the proposal.
F. The inability to meet any specified requirements(s) must be stated in writing and
attached to the Proposal Form or written on the Proposal Form.
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STANDARD INSTRUCTIONS TO PROPOSERS (continued)
5. PRESUMPTION OF PROPOSER BEING FULLY INFORMED
At the time the first proposal is opened, each Proposer is presumed to have read and be
thoroughly familiar with all proposal and contract documents for this project. Failure or
omission of the Proposer to receive or examine any information shall in no way relieve any
Proposer from obligations with respect to their proposal.
6. INTERPRETATION OF ACCEPTABLE WORK
The specifications, proposal and contract documents are to be interpreted as meaning those
acceptable to the Town of Enfield. Any substantive changes or interpretations will be issued
by the Town in writing as an addendum.
7. TAX EXEMPTIONS
The Town of Enfield is exempt from Federal Excise taxes and Connecticut Sales and Use taxes.
Proposers shall avail themselves of these exemptions.
8. INSURANCE
Provider shall agree to maintain in force at all times during the contract the following minimum
coverage. Insurance shall be written with Carriers approved in the State of Connecticut and
with a minimum AM Best’s Rating of “A“ VIII. In addition, all Carriers are subject to approval by
the Town of Enfield. Minimum Limits:
A. Commercial General Liability - Each Occurrence $1,000,000 and $2,000,000 Aggregate.
Town of Enfield shall be named as an Additional Insured on a primary non-contributory
basis for ongoing and completed operations. Waiver of Subrogation to be provided.
B. Auto Liability – Combined Single Limit $1,000,000 for all owned, hired, and non-owned
vehicles for property damage and liability. Proof of Inland Marine coverage. Town of
Enfield shall be named as an Additional Insured on a primary non-contributory basis.
Waiver of Subrogation to be provided.
C. Umbrella/Excess Liability - $5,000,000 per occurrence and $5,000,000 Aggregate. General
Liability, Auto Liability and Workers’ Compensation to be listed as underlying coverages.
Umbrella/Excess Liability to follow form with respect to Additional Insured on a primary
non-contributory basis and Waiver of Subrogation.
D. Workers’ Compensation - For all the employees employed on said Work shall be
maintained in accordance with Connecticut’s Workers’ Compensation Act. In case any class
of employees engaged in hazardous Work under the contract at the site of the Work is not
protected under the Workers’ Compensation Act, the CONTRACTOR shall provide Workers’
Compensation Insurance for the protection of its employees not otherwise protected.
Waiver of Subrogation to be provided.
E. A thirty (30) day Notice of Cancellation applies for the Town of Enfield.
F. Exceptions to the Town’s Insurance requirements are subject to the sole discretion of the
Town of Enfield.
G. If any policy is written on a “Claims Made” basis, the policy must be continually renewed
for a minimum of two (2) years from the completion date of this contract. If the policy is
replaced and/or the retroactive date is changed, then the expiring policy must be endorsed
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H. STANDARD INSTRUCTIONS TO PROPOSERS (continued)
I. to extend the reporting period for claims for the policy in effect during the contract for
two (2) years from the completion date.
J. Where permitted by law, the Contractor shall defend, indemnify, and hold harmless the
Town of Enfield and all of its officers, employees, and agents from all suits, actions, or
claims of any character, name, or description brought for or on account of any injury or
damage caused to any person or property as a result of, in connection with, or pursuant to
the performance of the Contractor, including all costs incurred by the Town of Enfield in
defending itself against such claims or actions, in proportion to the extent that the
Contractor is held liable for same by an arbiter of competent jurisdiction. As much of any
money that may be due to the Contractor under the Contract as the Town of Enfield
considers necessary for the purpose of such indemnification or holding the Town of Enfield
harmless may be retained for such use by the Town of Enfield; and the Contractor’s surety
bonds may be held until such suit or suits, action or actions, claim or claims, as aforesaid,
shall have been settled and until the Contractor has furnished to the Town of Enfield
suitable evidence to that effect. Such indemnity shall not be limited by reason of any
insurance coverage required under the Contract.
9. PROPOSAL BOND
Proposers are required to furnish a proposal surety at the time the first proposal is opened in
the amount of five thousand ($5,000) dollars. The proposal surety should be in one of the
following three (3) forms: (a) a bank certified check, (b) a bank check, or (c) a surety company
bond. The surety company must be authorized to write such surety bonds in the State of
Connecticut. Checks or bonds must be drawn to the order of "Town of Enfield, Attention
Finance Director".
10. PERFORMANCE BOND AND PAYMENT BOND
To ensure the faithful execution of this proposal according to its provisions, the Contractor
awarded this proposal must provide to the Town of Enfield, at the Contractor's expense, a
performance and payment bond in the amount of five thousand ($5,000) dollars. The bonds
must be issued by a company authorized to write such surety bonds in the State of Connecticut.
The bonds shall be drawn to the order of the "Town of Enfield, Attention Finance Director",
and delivered to the Town prior to commencement of work. On projects less than fifty
thousand ($50,000) dollars the Contractor may substitute the performance bond (but not the
payment bond), for a bank certified check or a bank cashier's check in the amount of five
thousand ($5,000) dollars.
11. GUARANTEE
The Proposer shall provide a one (1) year minimum guarantee for all work performed and all
materials provided to the covered system(s). The Proposer shall provide the Town with a
written statement of guarantee for the covered systems. In addition, any product warranty
offered by the manufacturer or distributor in excess of one (1) year shall be given to the Town
by the Proposer at the time of substantial completion.
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STANDARD INSTRUCTIONS TO PROPOSERS (continued)
12. PERMITS
The Contractor is solely responsible for obtaining all required permits, obtaining all necessary
inspections and approvals and satisfying any and all fees. The Town will waive all Town of
Enfield fees for building permits and inspections.
13. FAIR EMPLOYMENT PRACTICES
The Contractor agrees not to discriminate against any employee or applicant for employment
in the performance of this Contract's work with respect to hire, tenure, terms, conditions, or
privileges of employment due to race, sex, age, religion, national origin, or other conditions
proscribed by State or Federal law.
14. CONTRACT PERIOD
It is anticipated that the initial Contract period shall be from July 1, 2026, through June 30,
2027. Subsequent one (1) year renewals, at the option of the Town of Enfield, may be available
for two (2) additional years. Total contract period, including all options, shall not exceed thirty-
six (36) months.
15. STANDARD FORM OF CONTRACTUAL AGREEMENT
The Town of Enfield intends to enter into a contract with the successful vendor. The contract
will include and incorporate the provisions of this Request for Proposals including the Standard
Instructions to Proposers, the Scope of Work and the successful vendor’s proposal. In the event
of any conflict between the Request for Proposals and the successful vendor’s proposal
documents, the Request for Proposals shall prevail.
16. AWARDING THE PROPOSAL
The Town of Enfield reserves the right to accept or reject, any, all, or any part of proposals, to
waive formalities or informalities and to make an award that is deemed to be in the best
interests of the Town. It is the Town's policy not to award to those who owe Town of Enfield
prior year(s) property taxes. The "Proposal Awarded" date noticed in Section 2 entitled, KEY
EVENT DATES, is the date the proposal is anticipated to be awarded. It is not a date certain.
The lowest priced proposal is NOT the sole determining factor when awarding this proposal.
17. MODIFICATIONS AND ADDENDA
The Town may, before or after proposal opening and in its sole discretion, clarify, modify,
amend or terminate this RFP if the Town determines it is in the Town’s best interest. Any such
action shall be effected by a posting on the Town’s website, www.enfield-ct.gov/bids.aspx.
Each respondent is responsible for checking the Town’s website to determine if the Town has
issued any addenda and, if so, to complete its proposal in accordance with the RFP as modified
by the addenda.
NOTE:
During the first thirty (30) days of the contract, the Town may terminate the contract for
convenience upon twenty-four (24) hours written notice to the Contractor. During the
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