Clothing Cleaning Services - Police and Fire Departments
| Location: | Rhode Island |
|---|---|
| Posted: | Oct 2, 2025 |
| Due: | Oct 27, 2025 |
| Agency: | Town of Narragansett |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | B26004 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
B26004
|
| Bid Title: |
Clothing Cleaning Services - Police and Fire Departments
|
| Category: | Bids/RFQs |
| Status: | Open |
|
Attachment Preview
TOWN OF NARRAGANSETT
PURCHASING DEPARTMENT
BID: CLOTHING CLEANING SERVICES -
POLICE AND FIRE DEPARTMENTS
Susan W. Gallagher, Purchasing Manager
Bid Opening: Monday, October 27, 2025 at 11:00 AM
VENDOR NAME SUBMITTING BID: __________________________________
INVITATION TO BID
Separate sealed bids will be received by the TOWN OF NARRAGANSETT, RHODE
ISLAND for CLOTHING CLEANING SERVICES – POLICE AND FIRE DEPARTMENTS
on or before 11:00 a.m. on Monday, October 27, 2025, at the office of the Purchasing
Manager, 25 Fifth Avenue, Narragansett, RI and at that time will be opened and read in
public.
Specifications may be obtained at the Purchasing Office, 25 Fifth Avenue, Narragansett,
Rhode Island between the hours of 8:30 a.m. and 4:30 p.m. Monday through Friday
and are available on the Town of Narragansett website, www.narragansettri.gov.
All bids must be submitted on the bid form provided, in TRIPLICATE and clearly marked:
(Sealed Bid)
CLOTHING CLEANING SERVICES – POLICE AND FIRE DEPARTMENTS
Bids must be enclosed in an opaque envelope addressed to "Purchasing Manager, Town
of Narragansett, 25 Fifth Avenue, Narragansett, RI 02882-3699", bearing the name and
address of the bidder.
No bidder may withdraw his/her bid within ninety (90) days after the scheduled closing
time for receipt of bid.
The Town of Narragansett reserves the right to reject any/all bids, waive any informalities
in the bids received and to accept and award the bid to the lowest qualified bid deemed
most favorable to the interest of the Town of Narragansett.
Individuals requesting interpreter services for the hearing impaired must notify the
Finance Department (401) 782-0644 three business days prior to the bid opening.
Susan W. Gallagher
Purchasing Manager
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STANDARD INSTRUCTIONS TO BIDDERS
DEPARTMENT OF FINANCE - PURCHASING DIVISION
TOWN OF NARRAGANSETT, RHODE ISLAND
THESE INSTRUCTIONS ARE STANDARD FOR ALL PROPOSALS ISSUED BY THE
PURCHASING DIVISION AND MAY BE DELETED OR MODIFIED BY INDICATING
SUCH CHANGE BY "SPECIAL INSTRUCTIONS TO BIDDERS."
1. Receipt and Opening of Proposal
Sealed proposals (bids) will be accepted in the office of the Purchasing Manager,
Town of Narragansett, RI until the time indicated on the advertisement for Bids, for
the commodities, equipment or services designated in the specifications and will
then be publicly opened and read.
2. Form of Bid
Proposal must be submitted on and in accordance with the forms attached hereto,
blank places must be filled in as noted, no change shall be made in the
phraseology of the proposal or in the item or items mentioned therein, must contain
the name and proper address of the bidding firm, and must be signed by a
responsible member of the firm with his/her signature and official title. Proposals
that are not complete, or contain any omissions, erasures, alterations, additions or
contain irregularities of any kind, may be rejected.
3. Submission of Bids
a. Envelopes containing bids must be sealed and addressed to the office of the
Purchasing Manager, Town of Narragansett, 25 Fifth Ave, Narragansett, RI
02882 and must be marked with the name and address of bidder, date and time
of opening, and name of bid.
b. The Purchasing Manager will decide when the specified time has arrived to
open bids, and no bid received thereafter will be considered.
c. Any bidder may withdraw his/her bid by written request at any time prior to the
advertised time for opening. Telephonic bids, amendments, or withdrawals will
not be accepted.
d. Unless otherwise specified, no bid may be withdrawn for a period of ninety (90)
days from the date of bid opening.
e. Negligence on the part of the bidder in preparing the bid confers no rights for
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the withdrawal of the bid after it has been opened.
f. Proposals received prior to the opening time will be securely kept unopened.
No responsibility will attach to an officer or person for the premature opening of
a proposal not properly addressed and identified.
4. Prices
Bidders shall state the proposed price in the manner as designated in the Bid
Proposal Form. In the event that there is a discrepancy between the unit prices
and the extended totals, the unit prices shall govern. In the event there is a
discrepancy between the price written in words and written in figures, the prices
written in words shall govern.
5. Terms
Cash discounts offered will be considered in determining awards. The discount
period shall be computed from the date of delivery or from the correct invoice as
received by Town Treasurer, whichever date is later. The date of delivery shall be
construed to mean the date on which bid item is determined to meet the
specifications and is therefore acceptable. Discounts for a period less than thirty
(30) days may not be considered.
6. Rhode Island Sales Tax
The Town is exempt from the payment of R.I. Sales Tax under the 1956 General
Laws of the State of Rhode Island, 44-18-30 Para..1, as amended.
7. Federal Excise Taxes
The Town is exempt from the payment of any excise or federal transportation
taxes. The price bid must be exclusive of taxes and will be construed.
8. "Or Equal" Bidding
When the name of a manufacturer, a brand name, or manufacturer's catalogue
number is issued as the bid standard in describing an item followed by "Or Equal"
this description is used to indicate quality, performance and other essential
characteristics of the article required.
If bidding on other than the make, model, brand or sample specified, but equal
thereto, bidder must so state by giving the manufacturer's name, catalogue
number and any other information necessary to prove that the intended
substitution of a commodity is equal in all essential respects to the bid standard.
Bidder must prove to the satisfaction of the Town that his/her designated substitute
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is equal to the bid standard: otherwise, his/her bid will be declared "No Bid" insofar
as the item in question is concerned.
9. Award and Contract
Unless otherwise specified, the Town reserves the right to make award by item or
items, or by total, as may be in the best interest of the Town. A written award (or
acceptance of Bid) mailed (or otherwise furnished) to the successful bidder
followed by a Town Purchase Order shall, unless otherwise specified, be deemed
to result in a binding contract without further action by either party.
10. Delivery
All prices must be on the basis of F.O.B. Delivery Point Narragansett, Rhode
Island. The bid prices must include delivery and shipping to the Town. No
additional shipping, handling, or fuel surcharge costs will be honored by the Town.
Deliveries must consist only of new merchandise or equipment (unless otherwise
specified) and shall be made between 8:30 AM and 3:00 PM (unless otherwise
specified), Monday through Friday. No delivery shall become due or be acceptable
without a written Purchase Order issued by the Town Purchasing Manager.
11. Equal Employment Opportunity Policy Statement
For the purposes of this Policy, the term “vendor” shall mean any and all
individuals, companies, corporations, and business entities that provide goods or
services to the Town of Narragansett pursuant to any and all relevant and
appropriate Federal, State, and local purchasing rules, regulations, and
procedures.
The Town of Narragansett is committed to the general policy and principle of Equal
Employment Opportunity in terms of retaining vendors to provide the Town with
goods and services necessary for routine and emergency operations. The Town
will not discriminate against vendors as entities, or individual employees thereof
on any legally-recognized basis included, but not limited to, race, age, color,
religion, sex, marital status, national origin, physical or mental disability, Veteran’s
status, pregnancy, sexual orientation, genetic conditions, predisposition to certain
diseases, or ancestry, except where a bona fide occupational qualification exists.
12. Towns Right to Reject
The Town reserves the right to reject any and all proposals, to waive any informality
in the proposals received and to accept the proposal deemed to be most favorable
to the best interests of the Town.
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