Hart County Board of Commissioners is seeking bids for Recreation...

Location:	Georgia
Posted:	Apr 24, 2024
Due:	May 9, 2024
Agency:	Hart County
Type of Government:	State & Local
Category:	84 - Clothing, Individual Equipment, and Insignia
Publication URL:	To access bid details, please log in.

Attachment Preview

HART COUNTY BOARD OF COMMISSIONERS

800 Chandler Street

HARTWELL, GA 30643

DATE: April 22, 2024

BID NOTICE

Sealed bids for Cheerleading Uniforms at the Hart County Recreation Department, 200 Clay

Street, are subject to the conditions and provisions set forth in the attached bid package and will

be received at the Hart County Board of Commissioners office until Thursday, May 9, 2024 at

3:30 PM. The commodities and/or services must be furnished as described and specified in this

package.

Bids must be received either via mail or hand delivered in a sealed envelope. Faxed bids will

not be accepted.

Please address mailed bids, Fed-Ex, UPS, or hand delivered bids to:

HART COUNTY BOARD OF COMMISSIONERS

Attn: Cheerleading Uniforms

800 CHANDLER STREET

HARTWELL, GA 30643

NOTE: Some “Next Day” deliveries may not get delivered to this office prior to the bid

opening. Please be aware of this and make arrangements to have your bid here on time,

as late bids will be rejected.

NOTICE: If you are downloading this information from a web page, you must register with

Hart County at the contact information listed in Section V, Interpretations or

Addenda or via email at jconwell@hartcountyga.gov This is the only way Hart

County can be sure that you receive all addendum and relevant information for this bid.

HART COUNTY RECREATION AND PARKS DEPARTMENT

BIDS FOR Cheerleading Uniforms

DATE BIDS DUE:

Thursday, May 9, 2024

3:30 p.m.

BID FORM

HART COUNTY BOARD OF COMMISSIONERS

800 CHANDLER ST., HARTWELL, GA 30643

The (Company)___________________________________________________________

submits herewith Bid in response to bid request in this package, and in compliance with the

description(s) and/or specification(s) attached hereto:

NOTE: You must sign and complete the Bid Supplemental Form also.

PRICE:

Shell:

Skirt:

Pom-Poms:

The following Addenda to the Bidding and Contract Documents are acknowledged:

Addendum No: ________________

Dated: ________________

Addendum No: ________________

Dated: ________________

OFFICIAL COMPANY

ADDRESS______________________________________________________________

CITY/STATE/ZIP ________________________________________________________

SIGNATURE____________________________________________________________

PRINT NAME___________________________________________________________

TITLE_________________________________________________________________

PHONE___________________________________________

DATE _________________________________

FAX#__________________________________

Corporate Seal (if applicable)

HART COUNTY RECREATION AND PARKS DEPARTMENT

BID FOR CHEERLEADER UNIFORMS

Price List Sheet

The Hart County Recreation and Parks Department is seeking bids for the 2024 Cheerleading

Program uniforms.

If your business is awarded the bid, you will provide two (2) sets of sample uniform, two Shells

and two Skirts in all youth and adult sizes. There could be approximately 25-50 cheerleaders.

Actual numbers will be determined during registration.

________________________________________________________________________

List prices per individual item or set

SHELL:

100% Polyester, V-neck cheerleader uniform shell with the interlocking “HC” (Hart County

High School – image below) logo embroidered on the front, with two color trim. The “HC” logo

is to be black outlined in white. Must be available in orange, black, and white. At the bottom of

this document is an example of the Shell.

Youth Size $___________

Adult size $____________

(List Brand Name if equivalent: ____________________________________)

SKIRT:

100% Polyester, V-notch on the left thigh on bottom with two color trim, covered elastic waist

band. Must be available in orange, black, and white. At the bottom of this document is an

example of the Shell.

Youth Size $___________ Adult size $____________

(List Brand Name if equivalent: ____________________________________)

POMS:

6 inch youth orange and white poms w/ 500, ¾ in., streamers, with kap handles.

$___________________(price per set of two poms)

The business that is awarded the bid will need to have two (2) sets of both Youth & Adult

sample size runs of each jersey and pant. The uniform order will be placed on a date to be

determined due to the current health status. Awarding this bid or not awarding this bid will be

determined by the status of the current health situation. Order must be sorted and bagged by

team with each participant’s uniform bagged and their name on the bag.

The Hart County Board of Commissioners reserves the right to not move forward with this bid

due to health concerns related to the current Covid-19 situation.

Uniform designs must be pre-approved by the Recreation Director. For any questions, contact

James A. Owens, CPRP, Recreation Director, at (706) 376-8528 or jowens@hartcountyga.gov.

BID SUPPLEMENTAL FORM

HART COUNTY BOARD OF COMMISSIONERS

DATE: _____________________________

NOTICE: Hart County Purchasing Policy prohibits awards to a (1) county employee, (2)

employee of a constitutional officer, (3) a Board of Commissioner Member, (4) Constitutional

Officer or to a company/business where a county employee/Constitutional Officer holds any

interest. These prohibitions also apply to immediate family members of those listed above. By

signing below you are confirming that these prohibitions do not apply to your company/bid.

References: Name Title Organization Phone Number email address

_________________________________________________(Bidder) takes the following

exceptions to the specification and bid documents: (Please include all changes or equivalent

offerings to this bid below or on an additional sheet of paper) (Important: See Section II)

SIGNATURE: ________________________________________________________

Date: ______________________

I. GENERAL INFORMATION FOR BIDDERS

Hart County Reserves the right to reject any and all bids, further negotiate with one or more

bidders, and waive any technicalities or informalities if it is deemed in the best interest of the

County. Hart County assumes no responsibility in the costs incurred by the bidder in preparing a

response.

It is the bidder’s responsibility to verify that all quantities and specifications are met to perform

the work as specified herein, before submitting their bid. Price submitted shall include all labor

and materials for completion of the work. In the event of a conflict between these specifications

and any referenced specifications, the higher quality specification shall supersede. Qualities

listed are approximate and may be varied at the discretion of the Owner.

All measurements given on the list of work to be done are approximate. It is the contractor’s

responsibility to verify all quantities and measurements necessary to perform the work as

specified herein, before submitting their bid.

Bids submitted and prices submitted shall be valid for 90 days after submittal of bids. After this

90 day period, the bidder has the right to withdraw his/her pricing or be awarded the work at the

bid price should the County choose to award this work. If only one bid is received, the County

may choose to not open the bid and solicit additional bids prior to opening all bids in a public

meeting.

If unit prices are required to be submitted with bid, these unit prices will be applied to any

changes that occur in the project as directed by the owner through a formal change order. The

unit prices submitted will include all expenses including engineering, profit, overhead or any

other expenses occurring with the charged unit. Changes/unit prices will apply to both additions

and deletions of work.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Hart County Board of Commissioners is seeking bids for Recreation Football Uniforms, Cheerleading Uniforms and Sports Photography

Attachment Preview

See also