J045--HVAC and Steam Emergency Service Contract.

Agency: VETERANS AFFAIRS, DEPARTMENT OF
State: Massachusetts
Type of Government: Federal
Category:
  • J - Maintenance, Repair, and Rebuilding of Equipment
Posted: Oct 7, 2021
Due: Oct 22, 2021
Solicitation No: 36C24122Q0019
Publication URL: To access bid details, please log in.
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J045--HVAC and Steam Emergency Service Contract.
Active
Contract Opportunity
Notice ID
36C24122Q0019
Related Notice
Department/Ind. Agency
VETERANS AFFAIRS, DEPARTMENT OF
Sub-tier
VETERANS AFFAIRS, DEPARTMENT OF
Office
241-NETWORK CONTRACT OFFICE 01 (36C241)
General Information
  • Contract Opportunity Type: Combined Synopsis/Solicitation (Original)
  • All Dates/Times are: (UTC-04:00) EASTERN STANDARD TIME, NEW YORK, USA
  • Original Published Date: Oct 07, 2021 01:38 pm EDT
  • Original Date Offers Due: Oct 22, 2021 10:00 am EDT
  • Inactive Policy: Manual
  • Original Inactive Date: Nov 21, 2021
  • Initiative:
    • None
Classification
  • Original Set Aside: Veteran-Owned Small Business Set-Aside (specific to Department of Veterans Affairs)
  • Product Service Code: J045 - MAINT/REPAIR/REBUILD OF EQUIPMENT- PLUMBING, HEATING, AND WASTE DISPOSAL EQUIPMENT
  • NAICS Code: 238220 - Plumbing, Heating, and Air-Conditioning Contractors
  • Place of Performance:
    Department of Veterans Affairs VA Medical Center - Bedford Bedford , MA 01730
Description
Combined Synopsis Solicitation VA Medical Center, Bedford MA
(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(ii) The solicitation number is 36C24122Q0019 and the solicitation is issued as a request for quotation (RFQ).
(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07.
(iv) This requirement is being issued as an Open Market, Veteran Owned Small Business and Service-Disabled Veteran-Owned Small Business Set-aside. The associated NAICS code is 238220 Plumbing, Heating, and Air-Conditioning Contractors and small business size standard is $14.0 million.
(v) The Government intends to award a firm-fixed price award for HVAC and Steam Emergency Services and repairs for the Bedford, MA VAMC. Please see the attached Performance Work Statement for full requirement details. Please complete the Price Schedule below and submit with the quote submission.

MANDATORY WALK THROUGH:
The mandatory walk-through will allow potential bidders to see the site (in person) and ask questions about the facility itself. All questions and answers will be collected (about the site) and shared with all attendees.
Multiple walk-through dates may be scheduled depending on the number of potential bidders and to comply with social distancing mandates and any other COVID -19 restrictions. However, potential bidders are only required to attend one walk through.
Mandatory walk-through date is scheduled for Tuesday, October 19, 2021 at 11:00 am with Facility POC Robert Mccusker Robert.Mccusker@va.gov 781-687-4481 at the following address:
Department of Veterans Affairs
VA Medical Center
200 Springs Road
Bedford, MA 01730
Building # 2 Front Lobby

PRICE/COST SCHEDULE
ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001

1.00
YR
__________________
__________________

Service contract for HVAC and Steam Emergencies/ This contract is for immediate response of Steam issues, with the intention of performing Steam repairs to systems and equipment to keep critical services operational in the medical facility. Any repairs that may require extensive time and materials will need to be approved by the Contracting Officer prior to any procurement of the materials and before any further work can be performed.
Contract Period: Base
POP Begin: 11-01-2021
POP End: 10-31-2022
1001

1.00
YR
__________________
__________________

Service contract for HVAC and Steam Emergencies/ This contract is for immediate response of Steam issues, with the intention of performing Steam repairs to systems and equipment to keep critical services operational in the medical facility. Any repairs that may require extensive time and materials will need to be approved by the Contracting Officer prior to any procurement of the materials and before any further work can be performed.
Contract Period: Option 1
POP Begin: 11-01-2022
POP End: 10-31-2023
2001

1.00
YR
__________________
__________________

Service contract for HVAC and Steam Emergencies/ This contract is for immediate response of Steam issues, with the intention of performing Steam repairs to systems and equipment to keep critical services operational in the medical facility. Any repairs that may require extensive time and materials will need to be approved by the Contracting Officer prior to any procurement of the materials and before any further work can be performed.
Contract Period: Option 2
POP Begin: 11-01-2023
POP End: 10-31-2024
3001

1.00
YR
__________________
__________________

Service contract for HVAC and Steam Emergencies/ This contract is for immediate response of Steam issues, with the intention of performing Steam repairs to systems and equipment to keep critical services operational in the medical facility. Any repairs that may require extensive time and materials will need to be approved by the Contracting Officer prior to any procurement of the materials and before any further work can be performed.
Contract Period: Option 3
POP Begin: 11-01-2024
POP End: 10-31-2025


GRAND TOTAL
__________________


(vi) The Contractor shall provide all resources necessary to replace steam traps IAW the attached Performance Work Statement. Please see the attached PWS for full requirement details.
(vii) The Place of Performance as outlined in the PWS is:
Department of Veterans Affairs
VA Medical Center
200 Springs Road
Bedford, MA 01730

(viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addenda s to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008).
(ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement.
Submission of Quotes:
(1) Quotes shall be received on or before the date and time specified in Section (xv) of this solicitation. Note: Offers received after the due date and time shall not be considered.
(2) Offerors shall submit their quotes electronically via email to Krisanne.Dernago@va.gov
(3) Questions: Questions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is October 20, 2021 9:00AM EST. Questions received after this date and time may not be answered. Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers.
(4) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer.


Evaluation Process:
Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process.
Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory.
The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price (Follow these instructions):

a. Offeror shall complete the attached Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces.
b. Ensure your representations and certifications are complete in the System for Award Management (SAM)(https://www.beta.sam.gov). Otherwise, you will need to fill out solicitation Clause 52.212-3 "Offeror Representation and Certifications -Commercial Items and submit with the quote. Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation.
Past Performance:
a. Provide (3) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. References must include contact information; brief description of the work completed, and contract # (if relevant). Please utilize Attachment 1 Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Statement of Work. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources.
Technical: The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Performance Work Statement in a timely efficient manner.
a. Contractor shall demonstrate their corporate experience and approach to meet all requirements stated in the Performance Work Statement.
b. Contractor shall demonstrate that their technicians meet the qualification standards stated in the Performance Work Statement.
c. Contractor shall submit any applicable certification for the State of Massachusetts.
d. If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort.

(x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy.
(xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda s to the clause: 52.252-2 Clauses Incorporated by Reference (FEB 1998), 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013).
852.212-70 Provisions and Clauses Applicable to VA Acquisitions of Commercial Items (APR 2020)
852.203-70 Commercial Advertising
852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside
852.232-72 Electronic Submission of Payment Requests
852.273-70 Late Offers
852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018)
(xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, 52.204-14, 52.209-6, 52.219-28, 52.222-3, 52.222-21, 52-222-26, 52.222-36, 52.222-50, 52.223-18, 52.225-3, 52.225-13, 52.232-33, 52.222-41 (Wage Determination Applicable (West Haven Connecticut New Haven County) and (Newington Connecticut, Hartford County), 52.222-42, 52.222-55, 52.222-62
(xiii) All contract requirement(s) and/or terms and conditions are stated above.
(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement.
(xv) RFQ responses are due October 22, 2021 10:00 AM EST. RFQ responses must be submitted via email to: Krisanne.Dernago@va.gov. Hand deliveries shall not be accepted.
(xvi) The POC of this solicitation is Krisanne Dernago
See attached document: P09_PWS
See attached document: P07_Wage Determination 2015-4047 Revision 13
See attached document: Limitations on Subcontracting
Attachments/Links
Contact Information
Contracting Office Address
  • ONE VA CENTER
  • TOGUS , ME 04330
  • USA
Primary Point of Contact
Secondary Point of Contact


History
  • Oct 07, 2021 01:38 pm EDTCombined Synopsis/Solicitation (Original)
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