Agency: Department of Veterans Affairs
State: New Jersey
Type of Government: Federal
  • X - Lease or Rental of Facilities
Posted: Jan 10, 2019
Due: Jan 18, 2019
Solicitation No: VA24217R1032
Publication URL: To access bid details, please log in.
Opportunity History
  • Original Synopsis
    Jan 10, 2019
    12:30 pm
Solicitation Number :
Notice Type :
Sources Sought
Synopsis :
Added: Jan 10, 2019 12:30 pm

(For Market Research Only)

Identification of SDVOSB /VOSB Sources having available commercial lease space availability in BLOOMFIELD, NJ

VA s purpose for this notice is to conduct market research and identify capable resources from Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB) and/or capable Open Market sources. The NAICS Codes for use is 531120 Lessors of non-residential buildings (except mini-warehouses), and the small business size standard for 531120 is $27.5 million.

Responses to this notice will assist VA in determining whether this acquisition should be set-aside for competition restricted to SDVOSB or VOSB concerns in accordance with 38 USC Sec. 8127 or proceed with Full and Open competition from capable sources.

The Government is seeking to lease sufficient rentable square footage to yield approximately 5455 usable square feet within the 8th Congressional District, geographical area encompassing the City of Bloomfield, NJ for use as a Vet Center.

The DELINEATED AREA is as follows:

North: US Route 46

West: I-280

South: I-280

East: Garden State Parkway

See delineated diagram attached.

The space must be handicapped accessible, ADA compliant, and can be provided by new construction or modification of an existing space. If not a new building, the space offered shall be in a building that has undergone, or will complete by occupancy, modernization or adaptive reuse for the Space with modern conveniences.

The space must be contiguous, on no more than one floor (ground floor preferable) and must meet or be able to meet the Department of Veterans Affairs Life Safety codes and other applicable regulations. A 20 year lease will be considered. The VA seeks a modified gross lease that includes, but not limited to the following:

Heating system maintenance and repair Electrical system maintenance and repair

Plumbing maintenance and repair All Utilities: Electricity, Heat, Sewer, Water

Real Estate Taxes Landscaping

Window cleaning Common area supplies

Garbage removal Snow removal Pest control

Common area maintenance Sight lighting

Insurance Lawn sprinkler

*VA will be responsible for its own janitorial/housekeeping services for the internal space it occupies*

All commercial office/clinical space within the geographic delineated area referenced above (Brooklyn, NY) will be considered. Only space that is identified as economically advantageous to the Government will be considered relative to relocation, potential build out and/or rent.

In making this determination, the Government will consider, among other things, the availability of alternate space that potentially can satisfy the Government's requirements as well as costs likely to be incurred through relocating, such as physical move costs, replication of tenant improvements and telecommunications infrastructure, and non-productive agency downtime. A cost comparison will be performed in relation to the expenses incurred at the current location.

A market survey of the properties offered for lease will be conducted by the Department of Veterans Affairs. All interested offerors (owners, brokers, or their legal representatives) must provide written acknowledgement NO LATER THAN Friday, January 18, 2019 4:00pm EST.

SDVOSB & VOSB Expressions of Interest Requirements:

SDVOSB and VOSB firms are invited to provide information to contribute to the market research for this project. SDVOSB and VOSB firms must be registered in VA s Vendor Information Pages (VIP) site at and have the technical skills and financial capabilities necessary to perform the stated requirements. SDVOSB and VOSB firms are requested to submit a Capabilities Statement to VA for review.

SDVOSB and VOSB firms may provide a Capabilities Statement if they are interested in participating in this project. A submission checklist and information sheet is provided below for firms to fill out and submit, which will serve as the firm s Capabilities Statement.

Capabilities Statement Should Include:

Company name, address, point of contact, phone number, Dunn & Bradstreet number, and e-mail address;

Evidence of SDVOSB or VOSB status through registration at VIP (

Evidence of ability to offer under NAICS Code 531120 and listing in the System for Award Management (, including a copy of the representations and certifications made in that system

A summary describing at least three (3) projects of similar size and scope completed in the past five (5) years that demonstrate your company s experience designing, constructing, and/or managing Federal leased facilities or health care facilities relevant to the project described above. (3-page limit)

Evidence of your company s bonding capacity to meet a bid bond of $100,000, and evidence from a surety of capability to obtain payment and performance bonds in values based on the project magnitude listed above

Evidence of capability to obtain financing for a project of this size.

If desired, the company may also submit a narrative describing its capability, not to exceed two (2) pages.

Required Information for Submission of Capabilities Statements

Company name:

Company address:

Dunn & Bradstreet number:

Point of contact:

Phone number:

Email address:

Other applicable requirements:

Compliant with Americans with Disabilities Act

Parking Minimum 10 or more parking spaces to include 3 Handicapped spaces

Proximity to public transportation

Proximity to public amenities (stores, restaurants, banks, etc.)

Building cannot be within a 100 year flood plain

Shall be built to VA specifications

Shall be zoned for intended use

Shall meet specific information technology and security requirements


Net usable square feet does not include such areas as stairs, elevators, mechanical and utility rooms, ducts, shafts, vestibules and public corridors, and public toilets required by local code. The Government is limited by law (41 C.F.R. 102-73.55) to pay no more than the appraised fair market rental value for space. The Government s decision regarding whether to relocate will be based in part on information in response to this advertisement.

Expressions of interest shall include the following:

Building name, address and age

Location of the available space within the building

Rentable Square Feet (RSF) available and expected rental rate per RSF

Net Usable Square Feet (NUSF) to be offered and expected rental rate per NUSF

Building ownership information

Amount of parking available on-site; include its cost and indicate whether the expected rental rate includes such required for Government parking (if applicable).

Date of space availability

Energy efficiency and renewable feature existing within the building

Contact information of authorized representative

Expressed interested may be sent electronically to the following e-mail

Expressions of Interest may also be sent by mail to:

ATTN: Joan Hathaway


151 Knollcroft Road, Bldg 2, Room 208A

VISN 2 - Network Contracting Office

Lyons, NJ 07939

Phone: 908-647-0180; Ext. 14607

PLEASE BE ADVISED: This is an inquiry only and must not be construed as a guarantee on the part of the Department of Veterans Affairs to enter into a lease agreement with any interested party. Only properties that can provide the requested space requirement and those that meet applicable government standards will be considered.

Joan Hathaway

Lease Acquisition Coordinator

VISN 2 - Network Contracting Office

SAO East
Please consult the list of document viewers if you cannot open a file.
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Posted Date:
January 10, 2019
Description: 36C242-19-AP-0941 36C242-19-AP-0941.docx
Contracting Office Address :
Department of Veterans Affairs;Network Contracting Office 2;James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx NY 10468-3904
Place of Performance :
Dept of Veterans Affairs;151 Knollcroft Rd;Lyons, NJ
Point of Contact(s) :
Joan M Hathaway
Contracting Officer
908-647-0180 X14607

All Files
Jan 10, 2019
Download/View 36C242-19-AP-0941.docx
General Information
Notice Type:
Sources Sought
Posted Date:
January 10, 2019
Response Date:
January 18, 2019
Archiving Policy:
Automatic, on specified date
Archive Date:
February 2, 2019
Original Set Aside:
Set Aside:
Classification Code:
X -- Lease or rental of facilities
531 -- Real Estate/531120 -- Lessors of Nonresidential Buildings (except Miniwarehouses)

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