7110--Rapid City Pkg 077 Carts Sources Sought

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VA Black Hills Health Care System (VA BHHCS)
Rapid City Community Based Outpatient Clinic (RCCBOC)
2


Rapid City, SD VA Outpatient Clinic (CBOC)
Initial Outfitting, Transition & Activation Project
Package # 077
General Conditions and Statement of Work
PACT & Specialty Care require this product
Supply Carts
Page 6 of 6
Introduction
The Rapid City, SD CBOC has a requirement to purchase an Supply Carts with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. This requirement is in support of a brand name or equal requirement. See salient characteristics below. This requirement is in support of the activation of the VA BHHCS Outpatient Clinic. Item(s) are to be delivered to the location specified in section 2.4.1.
Table 1 Package Items Summary
Item #
JSN
NOMENCLATURE
Qty
1
E0948
Cart, General Storage, Mobile
31

General Conditions
Site Address
The address of the Rapid City VA Outpatient Clinic is listed below. Additional information on delivery is located in section 2.4.
Rapid City VA OPC
2165 Promise Road
Rapid City, SD 57701

Delivery Schedule
Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Table 2 Anticipated Building Outfitting Schedule
Building Name
ITEMS-COORDINATION
Acronym
Est. Delivery Start Date
Est. Delivery End Date
Rapid City Outpatient Clinic
Supply Carts
RCCBOC
04/15/2023
04/30/2023
Schedule and Order Management
The above delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date for up to 90 days due to construction delays.
The awardees actual delivery dates will be confirmed by VA upon award.
Post-award the vendor will coordinate delivery prior to beginning any work (see section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.
Delivery and Receiving
Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA Logistics POC Wesley Walker (Office); 605-720-7452 or Emily Apland (Office) 605-720-7427 prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company. Vendor responsible for conducting a site visit to verify logistics and loading dock access/egress.
Rapid City VA Outpatient Clinic (after April 15, 2023)
2165 Promise Road
Rapid City, SD 57701

Rapid City VA Off-Site Activation Warehouse
TBD
Delivery shall be freight on board (FOB) Destination.
The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.
The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Mountain Time), Monday through Friday, and excluding Federal Holidays.
Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded by the vendor, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.
Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product.
2.4.7 Use of Warehouse-Not applicable direct delivery to the new facility
Clean Up and Disposal
There are no dumpsters available for vendor use.
The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials.
Deliverables
2.7.1 Assembly and Installation [ is is not] required.
Training [ is is not required]
Standard Warranty
The products shall be covered by vendor s standard warranty terms and provisions. Vendors to provide their standard warranty information in their quotes. It should be noted however that the warranty coverage shall be no less than 1 YEAR.
The warranty period set forth therein shall be for one year following installation of the product and acceptance by the VA POC at the new Rapid City, SD (RCVAHC).
The vendor shall extend such warranty directly to the customer as if such customer had purchased the Products directly from the manufacturer.
The vendor shall warrant the products against defects in material and workmanship under normal use and service, repair or replace at vendor s cost any defective Product (or issue a credit or refund, as the case may be, based on the purchase price paid therefor); and
The vendor shall pay (or refund the amount of) all freight and shipping charges for any defective Products returned under this paragraph.
Use of Premises
If during the performance of this contract, work will be carried out on RCVAHC premises, the vendor shall perform all work in such a manner that will cause a minimum interference with RCVAHC operations and the operations of other contractors on the premises.
The vendor shall communicate through the VA POC any required coordination requirements with the General Construction contractor (GC) prior to and during delivery and installation activities.
The project may be an active construction site during delivery and installation. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors ) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g., hard hats, safety vests).
The vendors shall abide by all rules and regulations set forth by the CDC & the RCVAHC due to the Coronavirus (COVID-19) and have their own personal protective equipment (PPE) in use for the time they are on the GLA campus grounds.

2.12 Salient Characteristics



Project Name: Rapid City
Project Location:
Submittal: Submittal 1
JSN: E0948
Date Prepared: June 27, 2022
Brand Name or Equal
Nomenclature: Cart, General Storage, Mobile
Manufacturer: MarketLab, Inc Model Name: Insight
Dealer: Model Number: ML19689
Email: 3rd Party Install: No Room Nbr(s): See Attached
Phone: 866-237-3722

Dimensions: D 19.00 in W 23.50 in H 25.00 in D 482.6 mm W 596.9 mm H 635 mm
1: Plumbing: 7: Data: No
2: Electrical: 8: Drops:
DC: No EP: No Addl Outlets: Amps: Outlet Type: 9: Warranty: 1 Year
3: Medical Gas: 10: Training: No
4: Misc Gas: 11: Weight:
5: NonMed Gas: 12: Wall Blocking: No
6: Misc:
Specifications
New and improved: aluminum base structure, improved modularity,
Modular design allows users to customize the cart with the accessories they need most Ideal for storing underneath counters, tables, and benchtops
Lightweight, 56lb design
3" dual-wheel casters (two locking) Pull-out supplementary work surface
Handle allows for convenient maneuvering Drawers are keyed alike
Ships fully assembled
4 Casters


Project Name: Rapid City
Project Location:
Submittal: Submittal 1
JSN: E0948
Date Prepared: June 27, 2022
Department, Room, Quantity
PACT
Exam Room, Bariatric, PACT-1501(1), Exam Room, PACT-1502(1), Exam Room, Womens Health-1503(1), Womens Health Exam Room-1506(1), Exam Room, PACT-1507(1), Tele-Health Room-1518(1), Tele -Spirometry Room-1519(1), Procedure Room-1523(1), Exam Room, PACT-1524(1), Exam Room, PACT-1525(1), Exam Room, PACT-1526(1), Exam Room, PACT-
1527(1), Exam Room, PACT-1549(1), Exam Room, PACT-1550(1), Exam Room, PACT-1551(1), Procedure Room-1552(1), Exam Room, Womens Health-1568(1), Exam Room, Womens Health-1571(1), Exam Room, Womens Health-1572(1), Exam Room, Womens Health-1575(1), Exam Room, PACT-1576(1)

Specialty Care
Exam Room-1602(1), Exam Room-1603(1), Nurses Station-1604(1), Exam Room-1605(1), Exam Room-1606(1), Exam Room-1607(1), Exam Room-1608(1), Procedure Room-1611(1), Exam Room-1612(1), Procedure Room-1616(1)
NARA
The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [COR fills in-FACILITY] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).
The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [COR fills in-FACILITY] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

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